Arts & Entertainment Director
TITLE: Arts and Entertainment Director
CATEGORY: ASUW Services
TERM: 36 weeks
HOURS: 25 Hours/Week
The A&E Director has responsibility for the total operation of the A&E office, including programming, budget, and day-to-day activities. The Director operates under guidelines established by the ASUW Arts and Entertainment Mandate, and is responsible to the [Board of Directors] (BOD).
1. Oversee the coordination, planning, and implementation of all programs and activities of the office.
2. Chair weekly meetings with ASUW Arts and Entertainment staff.
3. Prepare annual budget; assign program funds; direct use of discretionary program budget; monitor budgets and keep records.
4. Support, supervise, and work with Program Managers in program proposal, research development, planning, implementation, and evaluation.
5. Delegate staff office assignments.
6. Report to BOD, and prepare and submit quarterly reports detailing activities, budget, and problem areas/suggestions.
7. Meet with Student Activities Office (SAO) advisor weekly. Participate in quarterly evaluation with advisor.
8. Attend the Publicity and Programming committee meeting in order to promote comprehensive programming that includes, but is not limited to the ASUW commissions and other entities.
9. Act as liaison with University personnel, the off-campus entertainment world, the media, etc. Develop and maintain a network of on-campus programming people.
10. Handle co-production contracts and the co-production budget.
11. Schedule training sessions for staff and volunteers.
12. Attend ASUW mandatory training session including, but not limited to the ASUW Fall Orientation.
13. Maintain strict staff procedures for ticketing, bidding, sole source justification, and all areas related to state funds.
14. Follow established procedures related to ticketing, gate lists, cash handling, etc.
15. Learn, understand, and follow ASUW, SAO, and State of Washington policies and procedures.
16. Complete all paperwork necessary for functioning of office and implementation of programs according to established procedures and timelines.
17. Administer research efforts (surveys, hearings, etc.) with the assistance of the ASUW Arts & Entertainment Steering Committee.
18. Oversee quality and planning of promotion (quarterly schedule, etc.).
19. Supervise office staff, supervise office operation and record keeping.
20. Maintain and inform ASUW Personnel Director and SAO of all office hours.
21. Meet with ASUW BOD liaison upon request.
22. Review and adhere to conditions of employment as stated in Student Employment Handbooks, ASUW Personnel Policy and signed Memorandum of Understanding.
23. Sit in on interviews set by ASUW Personnel Committee for hiring of new Director and Program Managers (if not reapplying) to assure continuity.
24. Responsible for initiating a timely transition meeting before the last week of Spring Quarter with new Director to ensure continuity.
25. Responsible for coordinating web page upkeep through volunteers or otherwise.
1. Interest in and knowledge of current affairs, cultural trends, popular music, film, event production, and/or event promotion.
2. Experience with film, lecture, concert, and/or special event production, and/or experience with event promotion using a variety of media.
3. Experience within ASUW Arts & Entertainment preferred.
4. Administrative and supervisory ability. Ability to delegate effectively.
5. Ability to develop and adhere to a budget and to realistically estimate event revenue.
6. Awareness of campus and off-campus resources.
7. Ability to work under pressure. Ability to develop and adhere to deadlines, including a quarterly planning schedule.
8. Ability and willingness to learn, understand, and follow procedures (e.g., as related to ticket procedures, bidding procedures, sole source justification, etc).
9. Team building and leadership skills.
10. Ability to develop goals and objectives with a group and coordinate and follow through.
11. Willingness to take advantage of training opportunities.
12. Must be a UW student enrolled in at least 6 credits for undergraduates, 4 for graduates, or on leave as defined by Executive Order 50.