Personnel Director

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(Current and Past Personnel Directors)
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{{uwnetid|asuwpd}}
 
{{uwnetid|asuwpd}}
 
[http://hours.asuw.org/index.php?user=asuwpd Office Hours]
 
[http://hours.asuw.org/index.php?user=asuwpd Office Hours]
==Introduction==
 
Oversees the hiring process for all [https://wiki.asuw.org/wiki/Main_Page#Personnel_Lists ASUW Employees] hired by the [[Board of Directors]]. Supervises ASUW employees, chairs the ASUW [[Personnel Committee]], and deals with all personnel matters.
 
 
The current ASUW Personnel Director is [[Ciara Clemons]]
 
  
 
==Job Description==
 
==Job Description==
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Oversees the hiring process for all [https://wiki.asuw.org/wiki/Main_Page#Personnel_Lists ASUW Employees] hired by the [[Board of Directors]]. Supervises ASUW employees, chairs the ASUW [[Personnel Committee]], and deals with all personnel matters.
  
:1. Serve as an ex-officio member of the Board of Directors without vote. 
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The current ASUW Personnel Director is [[Dabney Donigan]]
 
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:2. Responsible for learning job in the Spring before being hired, will take office with the incoming Board of Directors in the summer. 
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:3. Review and update the ASUW Personnel Policy as needed in accordance with the ASUW Personnel Policy, Executive Order 50, University Affirmative Action Policy and other applicable University and ASUW polices. 
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:4. Serve as chair of the ASUW Personnel Committee. 
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:5. Establish interviewing subcommittees of the Personnel Committee as needed in accordance with ASUW Personnel Policy.
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:6. Maintain and order supplies and postage for the office as well as oversee distribution of supplies. 
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:7. Monitor and maintain the long distance, fax logs, and office printing.
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:8. Responsible for training office support staff.
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:9. Work with the Publicity and Programming Committee to direct the advertising and recruitment of students to fill all vacant ASUW positions under his/her responsibility. 
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:10. Maintain files of all students applying for paid positions appointed by the AUSW Board of Directors, including names, addresses, and phone numbers. 
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:11. Prepare and submit recommendations from the interviewing subcommittee of the Personnel Committee to ASUW President and Board of Directors (BOD). 
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:12. Obtain letters of agreement signed by all AUSW paid personnel specifying conditions of employment. 
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:13. Inform all hourly personnel of the University records to be processed with the Student Activities Office. 
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:14. Meet with ASUW employees as necessary to ensure positive communication with all entities.
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:15. Advise the Board of Directors on procedures and policies covering AUSW paid positions. 
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:16. Verify that all individuals holding the AUSW paid positions are undergraduate students with at least six credit hours or graduate students with at least six credit hours or graduate students with at least four credit hours (Executive Order Fifty, Section 2).  This inquiry must be made during the third week of each quarter, and the results related to the Board of Directors that the regularly scheduled meetings. 
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:17. Complete a Personnel quarterly report for the Fall and Winter Quarters and submit it to the ASUW President no later than the second week of the following quarter. 
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:18. Attend weekly BOD Executive Committee meetings. 
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:19. Complete projects as directed by the President. 
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:20. Initiate personnel related projects as needed. 
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:21. Ensure that the Board of Directors are fulfilling job responsibilities, and, if necessary, make recommendations for disciplinary action to the BOD for non-fulfillment of duties. 
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:22. Ensure that the Board of Directors are fulfilling office hours, and, if necessary, make recommendations for disciplinary action to the BOD for non-fulfillment of office hours.
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:23. Attend all regularly scheduled Board of Directors meetings and special Board of Directors meetings unless officially excused by the President. 
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:24. Maintain accountability for 25 office hours per week, including 18.75 scheduled office hours during which time the Personnel Director’s activities and/or whereabouts are known to the front office staff; (meetings and appointments may be scheduled during this time); the remaining hours shall be utilized to complete projects, schedule meetings and appointments, or otherwise facilitate the work of the ASUW.  A schedule of these hours shall be submitted to the Director of Personnel by the first week of each quarter.
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:25. Review ASUW job descriptions and pay rates as nece3ssary, and, in conjunction with the Personnel Committee, make recommendations regarding such to the ASUW Board of Directors. 
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:26. Attend ASUW mandatory training sessions including but not limited to the ASUW Fall orientation. 
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'''Qualifications:'''
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A. Organizational ability. 
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B. Ability to work independently and initiate projects when necessary. 
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C. Ability to work under stress. 
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D. Supervisory experience required. 
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E. Strong written and oral communication skills. 
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F. Ability to recruit and work with volunteers. 
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G. Ability to work effectively with people of diverse backgrounds. 
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H. Knowledge of ASUW policies.
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I. Demonstrated leadership ability. 
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J. Strong knowledge of parliamentary procedures. 
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K. Must be a UW student in at least 6 credits for an undergraduate, 4 for a graduate, or on leave as defined by Executive Order 50. 
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==Delineated Duties==
 
==Delineated Duties==
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The Personnel Director shall:  
 
The Personnel Director shall:  
  
A. Serve as an ex-officio member of the Board of Directors without vote, and shall be hired by the BOD through the Personnel hiring process. This person shall take office with the incoming BOD but shall be responsible for learning the position over Spring Quarter;  
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A. Serve as an ex-officio member of the Board of Directors without vote, and shall be hired by the BOD through the Personnel hiring process. This person shall take office with the incoming BOD but shall be responsible for learning the position over Spring Quarter;
 +
 
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B. Act as Chief Human Resources Officer of the Association;
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C. Maintain a personnel policy for the ASUW in accordance with University and ASUW policies;
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D. Serve as Chair of the Personnel Committee;
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E. Serve as Chair, or appoint members of the Personnel Committee to chair the interviewing subcommittees of the Personnel Committee;
  
B. Maintain a personnel policy for the ASUW in accordance with Executive Order Fifty and other applicable University and ASUW policies;  
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F. Direct the advertising and recruitment of students to fill all vacant ASUW paid positions appointed by the Board of Directors in coordination with the Director of Communications;
  
C. Serve as Chair of the Personnel Committee;  
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G. Coordinate with the Director of Diversity Efforts and Director of Community Relations to recruit diverse applicant pools for all paid positions;
  
D. Chair, or appoint members of the Personnel Committee to chair the interviewing subcommittees of the Personnel Committee;  
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H. Maintain files of all students applying for ASUW Board of Directors appointed paid positions, including names, addresses, and phone numbers;
  
E. Direct the advertising and recruitment of students to fill all vacant ASUW paid positions appointed by the Board of Directors;  
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I. Prepare and submit recommendations for appointment to the Board of Directors from the interviewing subcommittee of the Personnel Committee;
  
F. Coordinate with the Director of Diversity Efforts to recruit diverse applicant pools for all paid positions
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J. Draft letters of agreement with all ASUW paid personnel specifying conditions of employment;
  
G. Maintain files of all students applying for ASUW Board of Directors appointed paid positions, including names, addresses, and phone numbers;  
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K. Inform all hourly personnel of the University records to be processed with the Student Activities Office;
  
H. Prepare and submit recommendations for appointment to the Board of Directors from the interviewing subcommittee of the Personnel Committee;  
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L. Advise the Board of Directors on procedures and policies covering ASUW paid positions;
  
I. Draft letters of agreement with all ASUW paid personnel specifying conditions of employment;  
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M. Determine with the Registrar's Office that all individuals holding ASUW paid positions are undergraduate students with at least six credit hours or graduate students with at least four credit hours to make this inquiry during the third week of each quarter, and to relate the results of this inquiry to the Board of Directors at the regularly scheduled meetings during the fourth week,
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respectively;
  
J. Inform all hourly personnel of the University records to be processed with the Student Activities Office;  
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N. Work with the Administrative Assistants to ensure a productive and organized working environment;
  
K. Advise the Board of Directors on procedures and policies covering ASUW paid positions;  
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O. Complete initiated projects as directed by the President;
  
L. Determine with the Registrar's Office that all individuals holding ASUW paid positions are undergraduate students with at least six credit hours or graduate students with at least four credit hours (Executive Order Fifty, § 2), to make this inquiry during the third week of each quarter, and to relate the results of this inquiry to the Board of Directors at the regularly scheduled meetings during the fourth week, respectively;  
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P. Initiate projects as necessary;
  
M. Complete a quarterly report for the Fall and Winter Quarters and submit it to the ASUW President no later than the second week of the following quarter;  
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Q. Ensure that the President is fulfilling job responsibilities, and, if necessary, make recommendations for disciplinary action to the Board of Directors for non-fulfillment of duties;
  
N. Shall meet with the ASUW Vice-President to establish the open-selection process at the beginning of Fall Quarter to be approved by the Board of Directors by the end of the second week of Fall Quarter;  
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R. Attend all regularly scheduled Board of Directors meetings and special Board of Directors meetings unless officially excused by the President or the Vice President;
  
O. Complete initiated projects as directed by the President;  
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S. Maintain accountability for twenty-five office hours per week, including twenty scheduled office hours during which time the Personnel Director’s activities and/or whereabouts are known to the front office staff; (meetings and appointments may be scheduled during this time). The remaining five hours shall be utilized to complete projects, schedule meetings and appointments, or otherwise facilitate the work of the ASUW. A schedule of these hours shall be submitted to the ASUW President by the first week of each quarter;  
  
P. Initiate projects as necessary;  
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T. Meet with the ASUW Vice President at the beginning of each quarter to establish the responsibilities and allocation of their Administrative Assistant for that respective quarter. This shall be submitted for approval to the President no later than the second week of each quarter;
  
Q. Ensure that the President is fulfilling job responsibilities, and, if necessary, make recommendations for disciplinary action to the Board of Directors for non-fulfillment of duties;  
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U. Formally recognize the work of employees and volunteers through the Spring Social and employee and volunteer of the month programs and other measures as needed;
  
R. Attend all regularly scheduled Board of Directors meetings and special Board of Directors meetings unless officially excused by the President;  
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V. Ensure that all employees are fulfilling job responsibilities and their office hours, and, if necessary, make recommendations for disciplinary action to the BOD for non-fulfillment of duties;
  
S. Maintain accountability for twenty-five office hours per week, including twenty scheduled office hours during which time the Personnel Director’s activities and/or whereabouts are known to the front office staff; (meetings and appointments may be scheduled during this time). The remaining five hours shall be utilized to complete projects, schedule meetings and appointments, or otherwise facilitate the work of the ASUW. A schedule of these hours shall be submitted to the ASUW President by the first week of each quarter; and
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W. Organize quarterly association wide staff meetings;
  
T. Shall meet with the ASUW Vice President at the beginning of each quarter to establish the responsibilities and allocation of their Administrative Assistant for that respective quarter. This shall be submitted for approval to the President no later than the second week of each quarter.  
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X. Review ASUW job descriptions and pay rates as necessary, and, in conjunction with the Personnel Committee, make recommendations regarding such to the ASUW Finance & Budget Committee and Board of Directors.
  
 
=Current and Past Personnel Directors=
 
=Current and Past Personnel Directors=

Revision as of 14:29, 15 August 2011

User:asuwpd
asuwpd@u.washington.edu

Office Hours

Job Description

Oversees the hiring process for all ASUW Employees hired by the Board of Directors. Supervises ASUW employees, chairs the ASUW Personnel Committee, and deals with all personnel matters.

The current ASUW Personnel Director is Dabney Donigan

Delineated Duties

ASSOCIATED STUDENTS OF THE UNIVERSITY OF WASHINGTON


BYLAWS OF THE BOARD OF DIRECTORS


ARTICLE I, SECTION IV


The Personnel Director shall:

A. Serve as an ex-officio member of the Board of Directors without vote, and shall be hired by the BOD through the Personnel hiring process. This person shall take office with the incoming BOD but shall be responsible for learning the position over Spring Quarter;

B. Act as Chief Human Resources Officer of the Association;

C. Maintain a personnel policy for the ASUW in accordance with University and ASUW policies;

D. Serve as Chair of the Personnel Committee;

E. Serve as Chair, or appoint members of the Personnel Committee to chair the interviewing subcommittees of the Personnel Committee;

F. Direct the advertising and recruitment of students to fill all vacant ASUW paid positions appointed by the Board of Directors in coordination with the Director of Communications;

G. Coordinate with the Director of Diversity Efforts and Director of Community Relations to recruit diverse applicant pools for all paid positions;

H. Maintain files of all students applying for ASUW Board of Directors appointed paid positions, including names, addresses, and phone numbers;

I. Prepare and submit recommendations for appointment to the Board of Directors from the interviewing subcommittee of the Personnel Committee;

J. Draft letters of agreement with all ASUW paid personnel specifying conditions of employment;

K. Inform all hourly personnel of the University records to be processed with the Student Activities Office;

L. Advise the Board of Directors on procedures and policies covering ASUW paid positions;

M. Determine with the Registrar's Office that all individuals holding ASUW paid positions are undergraduate students with at least six credit hours or graduate students with at least four credit hours to make this inquiry during the third week of each quarter, and to relate the results of this inquiry to the Board of Directors at the regularly scheduled meetings during the fourth week, respectively;

N. Work with the Administrative Assistants to ensure a productive and organized working environment;

O. Complete initiated projects as directed by the President;

P. Initiate projects as necessary;

Q. Ensure that the President is fulfilling job responsibilities, and, if necessary, make recommendations for disciplinary action to the Board of Directors for non-fulfillment of duties;

R. Attend all regularly scheduled Board of Directors meetings and special Board of Directors meetings unless officially excused by the President or the Vice President;

S. Maintain accountability for twenty-five office hours per week, including twenty scheduled office hours during which time the Personnel Director’s activities and/or whereabouts are known to the front office staff; (meetings and appointments may be scheduled during this time). The remaining five hours shall be utilized to complete projects, schedule meetings and appointments, or otherwise facilitate the work of the ASUW. A schedule of these hours shall be submitted to the ASUW President by the first week of each quarter;

T. Meet with the ASUW Vice President at the beginning of each quarter to establish the responsibilities and allocation of their Administrative Assistant for that respective quarter. This shall be submitted for approval to the President no later than the second week of each quarter;

U. Formally recognize the work of employees and volunteers through the Spring Social and employee and volunteer of the month programs and other measures as needed;

V. Ensure that all employees are fulfilling job responsibilities and their office hours, and, if necessary, make recommendations for disciplinary action to the BOD for non-fulfillment of duties;

W. Organize quarterly association wide staff meetings;

X. Review ASUW job descriptions and pay rates as necessary, and, in conjunction with the Personnel Committee, make recommendations regarding such to the ASUW Finance & Budget Committee and Board of Directors.

Current and Past Personnel Directors

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