Student Senate Bylaws

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'''ASSOCIATED STUDENTS OF THE UNIVERSITY OF WASHINGTION'''
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[http://depts.washington.edu/asuwstpr/wiki/index.php?title=Student_Senate_Bylaws This page has been moved. Click here to go to the new location.]
 
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'''BYLAWS OF THE [[STUDENT SENATE]]'''
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''PREAMBLE''
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:We, the Associated Students of the University of Washington Student Senate, in order to provide student representation within the Association; to determine student opinion on any issue affecting students; to provide oversight of the management of the Association; to exercise the authorities granted by the Association Constitution to the Student Senate; to promote all student interests to the University and the community; to provide a forum for discussion among students, faculty, and administrators; to promote individual leadership and group action; to supplement and complement formal education at the University of Washington; and to provide an environment in which all students may participate in the achievement of the above goals, do affirm and establish these Bylaws of the Student Senate.
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=ARTICLE I. ORGANIZATION & PURPOSE=
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==SECTION 1. NAME==
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:The name of this body shall be the Associated Students of the University of Washington Student Senate ("Senate").
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==SECTION 2. PURPOSE==
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:The Senate is responsible for formulating the official opinion of the Associated Students of the University of Washington ("ASUW" or "Association"), providing oversight to the functioning of the ASUW, and serving as a conduit for students and campus organizations to participate in the affairs of the Association. [ASUW Const., Art. VIII, §1(A)] The Senate as a whole is charged with representing all students at the University of Washington Seattle regardless of the membership or composition of Senate.
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==SECTION 3. POSITION WITHIN ASUW==
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:The Senate is an independent entity within the Association, possessing those legislative and other powers delegated to it under the ASUW Constitution.
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==SECTION 4. RELATIONSHIP TO CAMPUS COMMUNITY==
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:A. Gathering Information
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::The Senate shall make reasonable efforts to gather information from the campus at large and any other appropriate sources to aid in deliberations.
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:B. Dissemination of Information
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::The Senate shall make reasonable efforts to disseminate information regarding its activities and actions to the campus community.
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==SECTION 5. RELATIONSHIP TO ASUW VOLUNTEERS==
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:A. Soliciting Opinions
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::The Senate shall take special care to solicit the opinion of relevant ASUW volunteers before rendering official opinions.
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:B. Informing Volunteers
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::The Senate shall take special care to inform ASUW volunteers of pertinent resolutions of student opinion.
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==SECTION 6. CHARGE OF THE SPEAKER==
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:The Senate Speaker shall be charged with ensuring that this Article is held as a principle of the Senate and shall have all necessary authority to carry out its purpose.
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=ARTICLE II. MEMBERSHIP=
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----
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'''Note:  The text of this Article is in the process of being fully updated to reflect the Senate's amendments to OA-17-16.'''
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----
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==SECTION 1. SENATE SEATS==
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:A. All Senate Seats shall be classified as one of two types of Seats.
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::1. Full Voting Senators. Senators who hold voting Seats shall have all privileges granted them by the governing documents of Senate, including, but not limited to, precedence to speak in Senate meetings, Voting Rights in Senate, the right to author all types of legislation within the Senate, and the right to seek positions within the Senate such as Senate Offices, Liaisonships, and Committee Chairs.
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::2. Non-Voting Senators. Senators who hold non-voting seats shall have all the privileges held by voting Senators, excluding the right to vote in Senate, as well as any other privileges or rights granted within the governing documents of the Senate. These Seats shall be held by the ASUW Board of Directors members, excluding the ASUW President, who is a voting member, and the SAO Adviser to the Student Senate.
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:B. Certification. All Senate Seats must first be certified prior to being activated and filled, using the appropriate certification process prescribed for that seat in these Bylaws.
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::1. Protected Senate Seats. Senators who hold protected seats shall not be required to gather constituents and their seats shall be unconditionally certified every quarter in which Senate is in session. The senators who fill protected seats shall be considered voting senators and shall be granted all of the privileges and rights afforded to voting senators. Protected Senate seats shall be granted to the following organizations and in the following quantities:
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:::(i) Two (2) Senate seats for each Residence Hall except McMahon Hall which shall have three (3) Senate seats.
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==SECTION 2. CERTIFICATION PROCESS==
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:A. Certification of Senate Membership
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::1. The following provisions shall apply exclusively to students seeking membership in the Senate without possession of a Protected Senate Seat.
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::2. Any student seeking membership shall submit an online Senate Seat Certification Form outlining the platform that the student seeks to represent in the Senate. If a platform seeks to represent a specific organization, approval must be granted by that organization’s leadership.
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::3. Each student must register a specified number of students as their constituents to obtain a Senate membership. The Steering Committee shall determine the number of registered constituents required, but shall set a uniform number for all interested students.
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::4. Multiple Members wishing to represent the same platform in the Senate may do so through the formation of a slate. Each student must individually collect the required number of registered constituents, however various senators may work cooperatively to represent the same platform. The creator of a specific slate, or the designee thereof, shall have the exclusive authority to remove Members from their slate. After the first meeting of each Session, the Membership Coordinator may remove slates that have no registered Members for a period of seven (7) consecutive days.
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::5. Upon registering the number of required constituents, Senate membership shall be certified by the Membership Coordinator, who shall confirm that the student fulfilled all necessary requirements, including that no student who registered as a constituent has registered as a constituent for any other student seeking Senate membership. If any of the registered constituents are later determined to be invalid or not meeting the requirements established in these Bylaws, the Membership in question shall be decertified by the Membership Coordinator until additional registered constituents are obtained.
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::6. Any Member who fails to have registered 50 percent of the number of required constituents shall be removed from the membership of the Senate; provided, that the number of required constituents shall, for the purpose of this sentence only, be the lowest number required at any point over the previous fourteen (14) calendar days. Unless otherwise provided by the Steering Committee, for the remainder of the quarter additional students may continue to be certified as Members upon collecting the required number of registered constituents.
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::7. At the termination of a Senate session, all Members shall be required to recertify their constituents.
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::8. All certified Senate Members shall be listed on the Senate Membership List.
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::9. If the Steering Committee shall increase the number of required constituents by more than 10 during a one month period, the increase shall be subject to a majority vote of the full Senate.
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:B. Certification of Non-Voting Seats
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::1. The Membership Coordinator shall confirm each of the Seats held by the two liaisons from the ASUW Board of Directors as soon as possible at the start of Fall Quarter.
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::2. The Membership Coordinator shall confirm the identity of the SAO Adviser to the Senate at the beginning of Fall Quarter and certify their Seat before the first meeting of the Senate.
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:C. General Provisions
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::1. No ASUW member may fill more than one certified Senate Seat simultaneously.
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::2. No voting member of the ASUW Board of Directors may serve as a senator unless specifically allowed by the ASUW Constitution.
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::3. The Membership Coordinator shall approve Senate Seat Petition Forms provided that they meet all necessary requirements. Once a form has been approved, all rights and responsibilities of the Seat shall be conferred.
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==SECTION 3. MEMBERSHIP FORMS==
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:A. General Provisions
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::1. All forms found in this article and accompanying rules shall be developed by the Membership Coordinator. Approved forms shall be available online and in the Senate Office.
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::2. The Membership Coordinator shall make every effort to ensure copies are available at all times to any interested party.
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::3. All information submitted through the appointment and certification process shall be made publicly available via mediums including but not limited to the internet, except signatures and student numbers collected for Seat Certification.
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==SECTION 4. ATTENDANCE==
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:A. Every Member shall be present within the Senate chamber during its sittings, unless excused or necessarily prevented, and shall vote in the affirmative or negative on each question put, unless having a direct personal or pecuniary interest in the event of such question.
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:B. The Membership Coordinator, by and with the advice and consent of the Steering Committee, shall promulgate an attendance policy that shall, at the minimum,:
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::(1) provide for the taking of attendance at least once per meeting,
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::(2) establish minimum acceptable thresholds for attendance and/or voting, and
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::(3) provide for a mechanism to notify constituents of their Member's record of attendance.
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:C. In the event that a Member shall be in active violation of the duly promulgated attendance policy, the following shall apply:
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::(1) the Membership Coordinator shall contemporaneously contact the Member with notification of their deficiency, and
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::(2) the Member shall be non-voting until such time that they meet with the Membership Coordinator, or their designee, to review the attendance policy.
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=ARTICLE III. OFFICERS=
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==SECTION 1. SENATE OFFICERS AND EMPLOYEES==
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:A. Officers and Employees - Defined
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::The officers of the Senate shall be the Speaker, the Vice Speaker, and the Membership Coordinator. The Senate shall employ one ASUW member as the Senate Clerk.
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:B. Period of Service
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::Senate Officers shall be elected during Spring Quarter for the following academic year and shall serve beginning at the time that their predecessor's election shall expire and ending the last day of spring quarter. The Senate Clerk shall be hired and shall begin working their hours at the discretion of the ASUW Personnel Director, coordinating their schedule with the ASUW Personnel Director to complete a predetermined number of hours approved by the Personnel Committee.
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:C. Election Process
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::1. Nominations for officer positions shall be taken at the first Senate meeting following the completion of the ASUW general election each spring quarter.
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::2. Any member of the Association, excluding members of the incoming Board of Directors, may be nominated for a Senate office.
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::3. Senate officers shall be elected in accordance with the Senate Selection Process defined in Article IX of these Bylaws. The vote shall be conducted by closed ballot and at no time shall a individual vote of a Senator be disclosed.
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:D. Hiring Senate Employees
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::1. Any position the Senate seeks to fill with an ASUW employee shall be filled using the hiring procedures delineated by the ASUW Personnel Director.
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::2. The Speaker, or the Speaker's designee, shall sit on the hiring committee for any Senate Employee.
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:E. Compensation
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::Senate officers and the Senate Clerk may draw from a retainer budget during any quarter, subject to Association policy.
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==SECTION 2. [[Student Senate Speaker|SENATE SPEAKER]]==
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:A. Duties & Responsibilities
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::1. The Speaker shall complete the following tasks on a weekly basis:
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:::(i) hold a minimum of seven (7) office hours outside of meetings;
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:::(ii) convene and chair meetings of the Senate in fairness and good faith, maintaining order and enforcing decorum;
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:::(iii) convene and chair meetings of the Steering Committee in fairness and good faith, maintaining order and enforcing decorum;
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:::(iv) establish the agenda for each Senate meeting, subject to the approval of the Steering Committee;
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:::(v) notify all Senators of meetings and other relevant information through the use of the Senate e-mail list;
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:::(vi) prepare and deliver a weekly Speaker's report to the Senate;
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:::(vii) sit on the Oversight Committee and Style, Presentation, and Formatting Committee of the Senate; and
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:::(viii) maintain budget records.
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::2. The Speaker shall complete the following tasks on a quarterly basis:
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:::(i) prepare an Entity Report for the ASUW Board of Directors ("Board");
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:::(ii) schedule a regular time and day for Steering Committee meetings;
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:::(iii) coordinate efforts to maintain the Senate website;
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:::(iv) meet with each Senate liaison to discuss responsibilities and evaluate performance;
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:::(v) conduct goal-setting sessions with other Senate Officers;
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:::(vi) meet with each Standing Committee Chair to discuss responsibilities and evaluate performance; and
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:::(vii) conduct Senate Officer reviews.
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::3. The Speaker shall attend to the following general responsibilities during the entire term:
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:::(i) follow all Senate Bylaws and Rules;
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:::(ii) seek effective follow-through on Resolutions that have been approved by the Senate, including the forwarding of all Resolutions;
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:::(iii) ensure and assist in the completion of all Senate responsibilities;
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:::(iv) ensure the general fairness of Senate;
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:::(v) serve as the primary spokesperson for the Senate outside the ASUW;
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:::(vi) schedule all Senate meetings for the upcoming session;
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:::(vii) update the Senate Handbook over the summer for the upcoming session;
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:::(viii) train Committee Chairs as necessary;
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:::(ix) train and supervise the Senate Clerk;
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:::(x) train the incoming officers following their election;
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:::(xi) attend ASUW training and orientation; and
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:::(xii) represent the Senate to entities outside of the ASUW.
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==SECTION 3. [[Student Senate Vice Speaker|SENATE VICE SPEAKER]]==
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:A. Duties & Responsibilities
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::1. The Vice Speaker shall complete the following tasks on a weekly basis:
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:::(i) hold a minimum of five (5) office hours;
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:::(ii) attend all meetings of the Steering Committee;
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:::(iii) attend all meetings of the Senate, and assist as needed in the coordination of Senate meetings;
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:::(iv) fill the seat on the Board that is constitutionally delineated to the Senate; [ASUW Const., Art. VI, §1(A)(7)]
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:::(v) introduce all Senate Bills that pass the Senate to the Board at the next regularly scheduled Board meeting;
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:::(vi) notify the Board of all approved Resolutions, Orders, Legislative Directives, Requests for Information, and any other relevant actions taken by the Senate to ensure that the Board remains informed about Senate's activities;
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:::(vii) report to the Senate on actions taken by the Board in regard to Senate Resolutions or Bills as well as all other actions relevant to the students of the University;
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:::(viii) coordinate with the Senate Clerk to update the Senate Legislative Database to reflect all amendments to and dispositions of legislation by Senate committees, the Steering Committee, or by the Senate; and
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:::(ix) sit on the Oversight Committee of the Senate.
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::2. The Vice Speaker shall complete the following tasks on a quarterly basis:
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:::(i) coordinate the attendance of public speakers to the Senate;
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:::(ii) maintain and review the list of all Select Committees of the Senate, recommending to the Senate the dissolution of Select Committees where applicable;
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:::(iii) organize Senate public events;
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:::(iv) maintain an in-office calendar;
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:::(v) organize new Senator orientations in coordination with the Membership Coordinator;
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:::(vi) coordinate with the Clerk to maintain and update the ASUW Standing Opinion Index on the Senate website;
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:::(vii) confirm the configuration and reservation of the Senate meeting room; and
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:::(viii) complete a Senate Officer Review with the Speaker.
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::3. The Vice Speaker shall attend to the following general responsibilities during the entire term:
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:::(i) follow all Senate Bylaws and Rules;
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:::(ii) preside over the Steering Committee and the Senate in the absence of the Speaker;
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:::(iii) provide legislative assistance to Senators;
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:::(iv) oversee the work of all Standing committees, providing all necessary assistance and guidance to Standing Committee chairs;
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:::(v) serve as the Senate parliamentarian;
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:::(vi) train the incoming officers following their election;
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:::(vii) attend ASUW training and orientation; and
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:::(viii) represent the Senate to entities within the ASUW.
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==SECTION 4. [[Student Senate Membership Coordinator|MEMBERSHIP COORDINATOR]]==
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:A. Duties & Responsibilities
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::1. The Membership Coordinator shall complete the following tasks on a weekly basis:
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:::(i) hold a minimum of five (5) office hours outside of meetings;
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:::(ii) attend all meetings of the Steering Committee;
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:::(iii) attend all meetings of the Senate;
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:::(iv) receive and process all forms relating to Senate membership;
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:::(v) coordinate attendance-taking at each Senate meeting;
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:::(vi) maintain an updated attendance database for the duration of the session;
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:::(vii) maintain and update the Senate Membership List for the duration of the session including a list of the seniority of the Senators currently serving;
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:::(viii) notify Senators and constituencies of attendance infractions as required by the attendance policy;
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:::(ix) receive and approve proxies at Senate meetings and verify that all proxies are voted consistent with any proxy instructions;
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:::(x) sit on the Publicity, Outreach, and Membership Committee;
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:::(xi) provide to the Speaker a list of all Senators in good standing who require assignment to a Standing Committee;
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:::(xii) certify Senate Seats and appoint Senators to Senate Seats as needed;
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:::(xiii) appoint Senators to Standing Committees, subject to the approval of the Steering Committee; and
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:::(xiv) propose and, with the advice and consent of the Steering Committee, promulgate the attendance policy.
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::2. The Membership Coordinator shall complete the following tasks on a quarterly basis:
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:::(i) distribute membership materials to new Senators;
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:::(ii) review Senate Membership forms to ensure that they are meeting requirements and create or remove forms as necessary; and
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:::(iii) complete a Senate Officer Review with the Speaker.
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::3. The Membership Coordinator shall attend to the following general responsibilities during the entire term:
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:::(i) follow all Senate Bylaws and Rules;
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:::(ii) perform tasks as assigned by the Speaker;
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:::(iii) update and maintain a complete Senate contact information list and update all Senate e-mail lists as necessary as well as updating the Senate Handbook before the first meeting of the Senate in Fall Quarter;
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:::(iv) organize awards and recognition efforts of the Senate;
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:::(v) train the incoming officers following their election; and
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:::(vi) attend ASUW training and orientation.
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==SECTION 5. [[Student Senate Clerk|SENATE CLERK]]==
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:A. Duties & Responsibilities
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::1. The Clerk shall complete the following tasks on a weekly basis:
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:::(i) take minutes at all Senate and Steering Committee meetings, and publish those minutes on the Senate website;
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:::(ii) prepare and submit the Senate minutes to the Steering Committee for approval;
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:::(iii) incorporate the minutes from all Senate committees into the Senate minutes;
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:::(iv) prepare a digital projector and other necessary equipment and documents to display current business during Senate meetings;
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:::(v) publish the Agenda on the Senate website at least twenty-four (24) hours prior to the next Senate meeting;
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:::(vi) collect and post on the Senate website all press clippings relating to the Senate;
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:::(vii) publish Liaison reports on the Senate website; and
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:::(viii) prepare and maintain the electronic voting system.
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::2. The Clerk shall complete the following tasks on a quarterly basis:
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:::(i) post Senate office hours for officers and committee chairs;
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:::(ii) incorporate approved changes in the Bylaws and Rules into the electronic copy on the Senate website and all other publicly accessible copies;
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:::(iii) coordinate with the Vice Speaker to maintain and update the ASUW Standing Opinion Index, Legislative Database, and the Senate website; and
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:::(iv) complete a Senate Officer Review with the Speaker.
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::3. The Clerk shall attend to the following general responsibilities during the entire term:
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:::(i) follow all Senate Bylaws and Rules;
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:::(ii) perform tasks as assigned by the Speaker;
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:::(iii) provide expertise when considering changes to the Senate Rules or Bylaws;
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:::(iv) maintain a binder that outlines their tasks and duties to facilitate the transition between Clerks; and
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:::(v) attend ASUW training and orientation.
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==SECTION 6. SENATE OFFICERS AND EMPLOYEES AS [[ASUW]] EMPLOYEES==
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:As an employee of the ASUW and an officer of the Senate, Senate Officers and Employees must abide by both sets of policies. Changes made to the Senate Officer or employee duties and job responsibilities listed in these Bylaws must first be approved by the ASUW Personnel Director or the Personnel Committee. Any Personnel complaint against any Senate Officer alleging misconduct based on the [[ASUW Constitution]], [[ASUW Bylaws]] or Personnel Policies shall be handled in accordance with the ASUW Personnel Policies. This process may result in termination as an ASUW employee, but may not remove a Senator from their position as a Senate Officer.
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==SECTION 7. OFFICER REVIEW==
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:A. Quarterly Reviews
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::1. Each Quarter the Vice Speaker, Membership Coordinator, and any employees will meet individually with the Speaker to review job performance and compliance with assigned responsibilities. Upon completion of the quarterly reviews, the Speaker shall be reviewed by the ASUW President. Each officer and any employees shall also fill out a job review sheet on a monthly basis.
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::2. If, after a quarterly review or the submission of a monthly review sheet, the reviewer finds the officer or employee to have failed to comply with all relevant job requirements, the reviewer shall file a complaint with the Personnel Director.
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:B. Personnel Complaints
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::1. Any member of the ASUW may file a complaint regarding a paid Officer's failure to comply with delineated job requirements with the Personnel Director.
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::2. If a complaint has been filed alleging that an Officer has failed to comply with their job requirements, a meeting with the Personnel Director, the Senate Speaker -- or the ASUW President, if the Speaker is the officer in question -- and the officer in question will be called to review the matter. During this meeting a plan will be developed to ensure compliance with job requirements.
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::3. If the Speaker, or President if the Speaker is the officer in question, determines that the officer has failed to follow the agreed upon plan, they will call a meeting of the Senate Officer Review Committee to review the conduct of the Officer in question.
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::4. The Officer in question shall be notified no later than three days in advance of the Committee meeting. The Committee meeting shall be conducted under the same confidentiality requirements as required by ASUW Personnel Policies.
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::5. The Committee may recommend three courses of action:
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:::(i) find no fault with the officer and dismiss the complaint;
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:::(ii) find the officer in violation and recommend that the Board freeze the officer's pay until further notice; or
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:::(iii) find the officer in egregious violation and draft an Organic Act for removal, listing the specific complaints and only including failures in specified job requirements, to be submitted to the Senate.
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::6. If the Committee dismisses the complaint, a Senator may still draft an Organic Act to remove the officer for consideration. It shall be noted in the act that the Senate Officer Review Committee previously dismissed the complaint.
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::7. If the committee recommends that the Board freeze the officer's pay, the Board shall consider the merits of the recommendation and act accordingly. Pay shall only be reinstated after the Senate Officer Review Committee finds the officer to be in compliance, recommends that the Board reinstates pay, and Board votes to do so.
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::8. If the Committee drafts an Organic Act for removal, the Senate shall consider this Act at its next meeting. If the Speaker is the officer to be removed, the Speaker shall step down as presiding officer for the period of debate on the Organic Act.
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::9. Should the Organic Act attain the necessary majority approval, the Officer shall be removed from office and the procedure to replace that officer shall be initiated.
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==SECTION 8. VOTE OF CONFIDENCE==
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:A. Calling a Vote
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::1. Any Senator may request a vote of confidence in the Senate Speaker or Vice Speaker during a Senate meeting. A request regarding an officer not currently present shall only be in order if the officer was absent at the previous meeting of the Senate.
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::2. The public support of at least ten (10) other Senators shall be required in order for the vote to be scheduled.
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::3. The vote of confidence shall be placed on the agenda for the immediately subsequent Senate meeting as the first order of business.
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:B. Procedure
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::1. Prior to the vote of confidence, the requester and the Officer in question shall each have ten minutes to present arguments.
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::2. A discussion period shall be held after the presentations.
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::3. Following the discussion period, the Membership Coordinator shall conduct a roll-call vote on the question.
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::4. Should the Officer fail to receive a majority vote of confidence, they shall immediately step down and may not stand for reelection to the post during the current Session without the prior consent of the Senate.
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=ARTICLE IV. LEGISLATIVE POWERS=
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==SECTION 1. RESOLUTIONS==
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:A. General Provisions
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::1. All Resolutions of student opinion shall originate in the Senate and shall stand as the official opinion of the Association. [ASUW Const., Art. VIII, §3(B)(1)]
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::2. Senate may bestow recognition upon any individual or group on behalf of the Association in the form of a Resolution.
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::3. All Resolutions shall take effect upon approval by the Senate and shall remain in effect unless the Board exercises its power to refer, amend, or veto the Resolution. [ASUW Const., Art. VIII, §3(B)(2)]
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:B. Sponsorship
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::1. All Resolutions must have one person or entity designated as a primary sponsor and may optionally include others as co-sponsor(s).
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::2. A Resolution may also be sponsored by any member of the Association.
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::3. A Resolution may also be sponsored by a Standing Committee of the Senate or by any ASUW Entity.
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::4. All sponsors and cosponsors must be identified by their first and last name, except for Standing Committees of the Senate or ASUW Entities.
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:C. Board Recommit Procedure
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::If the Board shall exercise their constitutional power to recommit a Resolution to the Senate, the Resolution shall be placed on the agenda at the first Senate meeting following the recommission.
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:::(a) Prior to re-consideration of the legislation, one of the Board liaisons to the Senate shall explain the reasons for referral and present the Board recommendations for the Resolution.
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:::(b) Following that presentation, the motion to reconsider shall be considered made and ordered on the Resolution.
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:D. Override Powers
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::1. The Senate shall have the power to override Board amendments or vetoes of Resolutions in the manner prescribed by the ASUW Constitution.
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::2. The Vice Speaker shall inform the Senate of any Board action taken upon a Resolution.
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::3. An override vote may be scheduled in advance by the Steering Committee or added to the agenda during a Senate meeting. The motion to reconsider shall be considered made and ordered on the Resolution at such time.
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==SECTION 2. SENATE BILLS==
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:A. General Provisions
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::1. Through the adoption of a Senate Bill, the Senate shall make policy recommendations to the Board regarding any aspect of ASUW operations or in any other area in which the Board is empowered to act.
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::2. Upon approval by the Board, a Senate Bill shall have the same force and effect as a Board Bill. [ASUW Const., Art. VIII, §3(A)]
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:B. Sponsorship
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::1. All Senate Bills must have one Senator designated as a primary sponsor and may include other Senators as co-sponsor(s).
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::2. A Senate Bill may also be sponsored by a Standing Committee of the Senate.
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::3. All sponsors and cosponsors must be identified by their first and last name, except for Standing Committees of the Senate.
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==SECTION 3. ORGANIC ACTS==
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:A. General Provisions
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::1. Any matter internal to the Senate and under the full control and discretion of the Senate may be considered through an Organic Act.
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:B. Sponsorship
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::1. All Organic Acts must have one Senator designated as a primary sponsor and may include other Senators as co-sponsor(s).
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::2. An Organic Act may also be sponsored by a Standing Committee of the Senate.
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::3. All sponsors and cosponsors must be identified by their first and last name, except for Standing Committees of the Senate.
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==SECTION 4. SENATE ORDERS==
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:A. General Provisions
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::1. Any matter affecting the ASUW or its entities in which the Senate is empowered to act on its own shall be considered through a Senate Order.
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::2. Senate Orders shall take effect immediately upon passage by the Senate.
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:B. Sponsorship
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::1. Unless otherwise specified in these Bylaws, all Senate Orders must have one Senator designated as a primary sponsor and may optionally include other Senators as co-sponsor(s).
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::2. A Senate Order may also be sponsored by a Standing Committee of the Senate.
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::3. All sponsors and cosponsors must be identified by their first and last name, except for Standing Committees of the Senate.
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==SECTION 5. LEGISLATIVE DIRECTIVES==
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:A. General Provisions
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::1. Any amendments to the ASUW Legislative Agenda shall be considered through a Legislative Directive.
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::2. Legislative Directives shall take effect once identical drafts of the Directive have been approved by the Senate and the Board. The resolution process for any disputes regarding Legislative Directives shall be set forth in the Senate Rules.
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:B. Sponsorship
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::1. Legislative Directives may only be sponsored by a Senator, a member of the Board, a Standing Committee of the Senate, an ASUW Entity, or by the ASUW Legislative Steering Committee. The Directive must have one of the eligible persons or entities listed above designated as a primary sponsor and may include other Senators as co-sponsor(s).
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::2. All sponsors and cosponsors must be identified by their first and last name, except for committees or entities of the Senate or ASUW.
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==Section 6. UNIVERSITY DIRECTIVES==
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:A. General Provisions
+
::1. Of the Senate Bylaws Any amendments to the ASUW University Agenda shall be considered through a University Directive.
+
::2. University Directives shall take effect once identical drafts of the Directive have been approved by the Senate and the Board.
+
::3. In the incidence of a Resolution Conference for the University Agenda the Senate representatives shall be: the Senate Vice Speaker and the On Campus Student Life and the Academic and Administration Affairs Committee Chairs. The resolution process for any disputes regarding University Directives shall be set forth in the ASUW Bylaws.
+
:B. Sponsorship
+
::1. University Directives may only be sponsored by a Senator, a member of the Board, a Standing Committee of the Senate, an ASUW Entity, or by the ASUW Governance Committee. The Directive must have one of the eligible persons or entities listed above designated as a primary sponsor and may include other Senators as co-sponsor(s).
+
::2. All sponsors and cosponsors must be identified by their first and last name, except for committees or entities of the Senate or ASUW.
+
 
+
=ARTICLE V. OTHER POWERS & FUNCTIONS=
+
==SECTION 1. REQUESTS FOR INFORMATION==
+
:A. General Provisions
+
::1. Requests for Information may be issued to Board members by Standing Committees, authorized Special Committees, the Steering Committee, or the Senate.
+
::2. All Requests for Information must include a specific topic and may either specify a particular Board member or request that the Board select a member to respond.
+
::3. Upon the issuance of a Request for Information, the Senate Vice Speaker shall communicate it to the Board at the immediately following board meeting.
+
:B. Responses
+
::1. A Board member may, unless otherwise indicated, elect to respond by written response. The written response must provide sufficient information regarding the topic in question as to meet the expectations of the petitioners.
+
::2. A Board member may respond by personal appearance. During a personal appearance, the Board member may give an initial presentation on the specified topic, followed by questions from the Senate or the Oversight Committee. The Speaker shall disregard any question deemed outside the scope of the specified topic.
+
 
+
==SECTION 2. RECALL==
+
:A. General Provisions
+
::1. The Senate may order a recall of any Board member subject to the provisions of the ASUW Constitution.
+
::2. The motion for a recall must be submitted in the form of a Senate Order.
+
::3. The recall order shall not be considered unless it has been co-sponsored by at least ten (10) other Senators
+
::4. If the Oversight Committee shall sponsor or cosponsor a Senate Order containing a recall motion, clause 3 of this subsection shall be considered satisfied and the Senate Order will be placed on the top of the Agenda for the next Senate meeting.
+
:B. Grounds for Recall
+
::1. No recall order shall be considered unless it lists specific charges against the Board member and provides verifiable facts concerning the charges.
+
::2. The following shall constitute proper grounds for a recall:
+
:::(i) intentional violation of the ASUW Constitution or Bylaws;
+
:::(ii) negligent violation of the ASUW Constitution or Bylaws without necessary steps taken to rectify violation;
+
:::(iii) intentional violation of a Senate Resolution;
+
:::(iv) negligent violation of a Senate Resolution without necessary steps taken to rectify violation;
+
:::(v) failure to appear or adequately respond to a Request for Information after proper notification; or
+
:::(vi) continued failure to complete tasks assigned by the ASUW Constitution, ASUW Bylaws, or a Board Bill.
+
:C. Procedure
+
::1. Upon submission, a Senate Order for Recall shall be automatically referred to the Special Committee on Accountability.
+
::2. The Committee shall have two weeks from the date of submission to consider the allegations made in the recall order and determine their validity and if they are sufficient grounds for recall. The Committee must vote by simple majority to send the order to the Senate for consideration.
+
::3. In the event that the Committee does not send the Order to the full Senate, a motion to discharge the Recall Order from the Committee and consider it on the floor shall be in order.
+
::4. The Board member named in the recall order shall be granted the opportunity to address the Senate before the final vote is taken, for a period of time not to exceed twenty (20) minutes. If the Board member elects to address the Senate, a period of not less than ten (10) minutes shall be provided for the Senate to ask questions.
+
 
+
==SECTION 3. PUBLIC FORUM==
+
::1. The Steering Committee must determine the appropriateness of a Public Forum based on, but not limited to, such factors as time sensitivity of the presentation, amount of business before the Senate, and interest to students.
+
::2. The Steering Committee may set time limits for a Public Forum.
+
::3. Groups or individuals denied Public Forum time may be placed on the Agenda under Announcements.
+
 
+
==SECTION 4. SPECIAL MEETINGS OF THE SENATE==
+
:A. Requirements
+
::1. Calling a Special Meeting in order to conduct urgent and time sensitive business shall require the approval of a majority of voting members present at a Steering Committee meeting.
+
::2. Special Meetings convened for any other purpose must be approved by a majority of the Senators present and voting at a Senate meeting, or by 2/3rds of the voting members present at a Steering Committee meeting.
+
:B. Quorum
+
::1. A quorum must be present to conduct business during a Special Meeting.
+
::2. Absent a quorum, the Senate may only provisionally pass legislation of an urgent matter which must be ratified during the next Senate meeting that meets quorum.
+
 
+
==SECTION 5. LEGISLATION==
+
::1. The Steering Committee shall, upon receiving legislation, place the legislation on the agenda for the next Senate meeting. Unless otherwise stipulated in these Bylaws, the committee may not delay or prevent consideration of legislation on the Senate floor.
+
::2. If Steering finds a piece of legislation lacking in information or clarity , it may request more information from the sponsor and delay consideration of legislation on the Senate floor for a period not to exceed two (2) weeks.
+
::3. All legislation amending the Bylaws or Rules of the Senate shall be referred to the Steering Committee for consideration. The Steering Committee shall have the power to table the legislation and prevent floor consideration indefinitely.
+
 
+
=ARTICLE VI. MEETINGS=
+
==SECTION 1. SESSION==
+
:The Senate shall be perpetually in session, with the end of each session occurring simultaneously with the start of each new session at the time provided for in the ASUW Constitution.
+
 
+
==SECTION 2. REGULAR MEETING SCHEDULE==
+
::1. The first meeting of the regular session shall occur no later than the second full week of autumn quarter.
+
::2. Meetings shall be held at least weekly during the instructional periods of Autumn, Winter, and Spring Quarters, not including the first full week of Autumn Quarter and any week in which emergent conditions shall necessarily preclude the assembly of the Senate.
+
 
+
==SECTION 3. SUCCESSION OF THE CHAIR==
+
:A. Order of Succession
+
::1. The following shall be the order of succession to chair a Senate meeting: Senate Speaker, designee of the Senate Speaker, Senate Vice Speaker, Senate Membership Coordinator, and the most senior Senate standing committee chair. Seniority shall be determined by length of the Senator’s current unbroken term in office. In the case of a tie, the following shall be considered towards Seniority: Currently serving as a Committee Chair, formerly serving as a Committee Chair, currently serving as a committee Vice Chair, formerly serving as a committee Vice Chair, the Senator’s total number of liaisons held while an ASUW Senator, former ASUW Presidency, former ASUW Vice Presidency, former Board of Directors member, Quarters served as an ASUW Employee, Quarters served as an ASUW Volunteer outside the Senate, Quarters as a UW Student, alphabetical listing by last name beginning with A.
+
::2. The highest-ranked Senator present shall chair the meeting until adjournment or until a Senator higher in the order of succession is present.
+
::3. Seniority does not pass to a person holding the proxied vote of a Senator.
+
::4. The Chair shall never be held by someone who is not currently a voting Senator in the ASUW Student Senate.
+
 
+
==SECTION 4. QUORUM==
+
:A. Defined
+
::Quorum of the Senate shall consist of the presence, either in person or by proxy, of at least 50% plus one (1) of the voting seats in the Senate; provided, that 20 members must be present for a quorum to exist.
+
 
+
:B. Absence of a Quorum
+
::Senate shall not conduct business in the absence of a quorum, except:
+
:::(i) to receive reports from Senate officers, Committee Chairs, the BOD liaisons to the Senate, the GPSS liaisons to the Senate, or the ASUW President;
+
:::(ii) to conduct Public Forum;
+
:::(iii) to resolve into committee meetings;
+
:::(iv) to allow members to make announcements; or
+
:::(v) to adjourn or recess.
+
 
+
==SECTION 5. ADDRESSING THE SENATE==
+
:All members of the Association shall have the opportunity to address the Senate regarding any Resolution under consideration upon proper recognition by the Speaker.
+
 
+
==SECTION 6. VOTING==
+
:A. Only Senators with Vote shall be permitted to vote on motions before the Senate and shall only be entitled to do so if present, either in person or by proxy.
+
:B. In all instances where a specific proportion of affirmative votes from the members of the Senate present and voting shall be required, such proportion shall be calculated solely from the affirmative and negative vote counts, ignoring any abstentions entirely. In all instances requiring a specific proportion of affirmative votes from the entire membership of the Senate, or from all members of the Senate present, abstentions necessarily must be calculated as negative votes.
+
 
+
==SECTION 7. PROXY==
+
:A. Proxy Rights
+
::Any member of the Senate may proxy their vote to another Association member twice per quarter without repercussion. After the second proxy in a quarter, the absence shall be counted as an unexcused absence.
+
:B. Form
+
::All proxies shall be in writing, utilizing the Senate Proxy Form or an electronic version thereof, and shall include the name of the person executing the proxy, the name of the person to whom the proxy is given, the time period for which the proxy is valid, and instructions, if any, on the voting of the proxy.
+
:C. Restrictions
+
::1. A proxy shall only be valid for one meeting of the Senate.
+
::2. In the case of an extended absence by a Senator, and with prior notification, the Membership Coordinator shall have the discretion to approve a proxy for a period up to but not exceeding sixty (60) days.
+
::3. No individual may hold more than one proxy or otherwise be entitled to more than two votes as a result of holding a proxy.
+
:D. Approval
+
::1. Proxies must be presented to the Membership Coordinator by the start of the meeting for which they are valid.
+
::2. If the Membership Coordinator determines that a proxy is in proper order, the person holding that proxy shall be entitled to vote on behalf of the proxied member.
+
::3. The attendance record for the Senator executing the proxy shall be notated that the Senator was present by virtue of a proxy.
+
:C. Instructions
+
::1. Proxies may not be utilized in a manner inconsistent with any instructions or restrictions included with the proxy.
+
::2. Should the Speaker or Membership Coordinator discover that a proxy has been utilized in violation of the proxy instructions, that proxy shall be discarded and cannot be used for any purpose other than recording the attendance of the person who executed the proxy and the person who held the proxy, if a sitting Senator, shall be sent to the Publicity, Outreach and Membership Committee for review of their actions.
+
 
+
=ARTICLE VII. COMMITTEES=
+
==SECTION 1. STANDING COMMITTEES OF THE SENATE==
+
:A. Legislative Committees
+
::1. On Campus Student Life
+
:::(a) This committee is empowered to consider and write legislation that relates to Student life on campus, including issues related to the residence halls, RSOs, and other non-academic issues.
+
::2. Off Campus Student Life
+
:::(a) This committee is empowered to consider and write legislation that relates to Student life off campus, including issues related to commuters, tenant and landlord relations, and other issues.
+
::3. Academic and Administration Affairs
+
:::(a) This Committee is empowered to consider and write legislation that relates to academic issues on or off campus, including how student s interact with the administration.
+
::4. General Affairs
+
:::(a) This committee is empowered to consider and write legislation that relates to commendations of persons, organizations, or entities the Senate deems worthy, as well as issues relating to other issues that students wish to formulate opinion on.
+
:B. Non-Legislative Committees
+
::1. Oversight Committee
+
:::(a) This committee shall communicate with all Senate Liaisons, reviewing their performance and requesting reports as needed. This committee is empowered to submit a request for information to a member of the Board of Directors. This committee can, with a 50% vote, create a recall motion that will be placed at the top of the agenda for that meeting of the Senate. The Vice Speaker is a member of this committee. The chair of the Committee on Oversight shall give a report to the Senate on a quarterly basis, or at the Speaker’s discretion, regarding relevant findings from reports submitted by liaisons.
+
:::(b) Senate Officer Review Committee
+
::::(i) This exists as a sub-committee of the Oversight Committee.
+
::::(ii) Membership
+
:::::A. The following shall constitute the membership of the Senate Officer Review Committee:
+
::::::a. the Senate Judicial Liaison (who shall be member of the Senate Oversight Committee);
+
::::::b. three members of the Senate Oversight Committee (excluding the Senate Vice Speaker), elected by the committee at the beginning of the year;
+
::::::c. the ASUW President;
+
::::::d. the ASUW Personnel Director (without vote); and
+
::::::e. the Senate SAO Adviser (without vote).
+
:::::B. No member of this committee shall be permitted to provide a proxy.
+
:::::C. The Senate Judicial Liaison shall be chair of the committee, ex-officio, and shall only vote in the case of a tie.
+
:::::D. The three members elected from the Senate Oversight Committee and the Senate Judicial Liaison shall report back to the Oversight Committee Chair.
+
::::(iii). Competency
+
:::::A. The committee shall review all formal complaints against paid Senate Officers.
+
:::::B. The committee shall also be charged with recommending a course of action for the Senate and the Board when sanctioning a paid Senate Officer, and shall monitor the situation when pay has been suspended to determine if pay should be reinstated.  
+
::::(iv). Meetings
+
:::::A. The committee shall be called to order on an as-needed basis whenever a formal complaint has been filed with the ASUW Personnel Director.
+
:::::B. The committee shall be called to order two weeks after a Senate Officer's pay has been suspended to determine if pay should be reinstated or if further actions are necessary. If, after the two-week review, no different action is recommended, the committee shall conduct subsequent reviews upon the request of the sanctioned officer and with the consent of the appropriate chairing officer.
+
:::::C. Should the committee not be called to order during any session by the fifth week of Spring Quarter, it shall meet to review the committee's purpose and procedures and make recommendations as needed.
+
::::(v). Authorities
+
:::::A. The committee shall have the following powers and authorities:
+
::::::a. issue requests for information to any Senate Officer or Board Member necessary to ascertain the validity of a properly filed complaint;
+
::::::b. recommend to the Board of Directors that a paid Senate Officer have their pay suspended;
+
::::::c. recommend to the Board to reinstate the pay of a paid Senate Officer who has had their pay previously suspended;
+
::::::d. draft an Organic Act to remove a paid Senate Officer from office; and
+
::::::e. issue recommendations on the procedures of the Committee to ensure it can fulfill its intended purpose.
+
::2. Style, Presentation, and Formatting Committee
+
:::(a) This committee shall establish standards on legislation formatting and style and make recommendations regarding visual presentations or displays during Senate meetings.
+
:::(b) This committee shall receive all legislation to review to ensure that they are in the proper format, that their grammar is correct, and that they match the adopted style for Senate Legislation. The committee shall also suggest a Legislative Committee to review the legislation. The committee shall not have authority to table, delay, or otherwise hinder the progress of legislation, and shall refer all received legislation to the Steering Committee immediately upon completion of the responsibilities in this provision.
+
:::(c) The Chair of this committee shall have authority to exercise the power granted in clause B(2)(b) of this Section, provided that any aggrieved Senator shall have the right to appeal decisions of the Chair to the full committee.
+
:::(d) This committee shall meet as needed to hear appeals or conduct general business. Notwithstanding any other provision in these Bylaws, Senators may serve concurrently on this and one other Standing committee. Membership on the committee shall be determined by the Membership Coordinator.
+
:::(e) The Senate Speaker is a member of this committee.
+
::3. Publicity, Outreach, and Membership Committee
+
:::(a) This Committee shall work to promote Senate to the community, coordinate with the Membership Coordinator to train new Delegates and Senators, and review the performance of current Senators. The Membership Coordinator is a member of this committee.
+
 
+
==SECTION 2. STEERING COMMITTEE==
+
:A. Formation & Duration
+
::The Steering Committee shall exist permanently as a Committee of the Senate with the powers set forth in these Bylaws and in the Rules.
+
:B. Membership
+
::1. The following shall be the ex-officio voting members of the Steering Committee:
+
:::(i) all Senate Officers;
+
:::(ii) the Chair of each Standing Committee, or a member of the committee holding the proxy vote of the Chair, usually the Vice Chair;
+
:::(iii) the two BOD members designated as BOD liaisons to the Senate;
+
:::(iv) the ASUW President or proxy; and
+
:::(v) one of the two Senators designated as GPSS liaisons to the Senate.
+
::2. A representative from the Student Activities Office shall be an ex-officio, non-voting member of the Steering Committee.
+
::3. Quorum shall be a majority of members. The absence of Standing Committee Chairs before their election shall not count against quorum.
+
:C. Committee Chair
+
::The Steering Committee shall be chaired by the Senate Speaker, the Speaker's designee, or by the Senate Vice Speaker in the absence of the Speaker or designee.
+
:D. Meetings
+
::The Steering Committee shall meet at the call of the Speaker, and at least once before each Student Senate meeting.
+
:E. Powers & Functions
+
::1. The Steering Committee shall have the authority to:
+
:::(i) arrange and plan all meetings of the Senate;
+
:::(ii) approve the appointment of Senators to Standing Committees;
+
:::(iii) review and approve minutes of the Senate;
+
:::(iv) review and approve requests for Public Forum;
+
:::(v) issue a Request for Information to a BOD member;
+
:::(vi) call special meetings of the Senate during the regular session as needed consistent with the provisions of Article V, Section 4;
+
:::(vii) decide whether Legislative or Non-Legislative Committees will be meeting in the upcoming week;
+
:::(viii) provide information and assistance to Senators as needed; and
+
:::(ix) exercise all other authorities as granted in the these Bylaws and Rules.
+
::2. The Steering Committee shall be responsible for developing and reviewing the Senate Bylaws and Rules.
+
 
+
==SECTION 3. STANDING COMMITTEES - GENERAL PROVISIONS==
+
:A. Formation
+
::Standing Committees of the Senate shall be formed through an Organic Act to amend the Bylaws. Standing Committees shall be listed under Section 1 of this Article and must contain a general description of competency.
+
:B. Membership
+
::1. Each Senator shall be assigned to either a Legislative Standing Committee or a Non-Legislative Standing Committee.
+
::2. Committee assignments shall be made by the Membership Coordinator and confirmed by the Steering Committee.
+
::3. Only those members assigned to a Standing Committee shall exercise the right to vote on matters before that Committee.
+
:C. Committee Chair
+
::1. Each Standing Committee Chair shall be elected in the Spring Quarter of the session prior to their term of service.
+
::2. Duties of a Standing Committee Chair shall consist of the following:
+
:::(i) serve as the Chair of the Standing Committee until the adjournment of the session;
+
:::(ii) provide expertise and knowledge in the specific area of the respective committee;
+
:::(iii) facilitate fair and productive discussions of legislation within the committee;
+
:::(iv) call weekly meetings of the committee;
+
:::(v) make weekly reports to the Senate of the committee's actions;
+
:::(vi) take attendance at committee meetings, and assist the Membership coordinator as required in taking attendance at Senate meetings;
+
:::(vii) meet with the Senate Speaker each quarter to discuss goals and responsibilities;
+
:::(viii) attend and participate in meetings of the Steering Committee;
+
:::(ix) hold a minimum of one (1) office hour each week outside of Senate and committee meetings; and
+
:::(x) maintain an e-mail list for the members of the committee.
+
::3. Standing Committee Chairs shall be elected by the membership of Senate.
+
::4. Nominations for the Chair of each committee shall be taken from the floor of the Senate during the meeting of the Senate after the nominations for Senate Officers, with elections of Committee Chairs happening after the elections of Senate Officers have been resolved.
+
::5. All Association members, with the exception of Senate Officers, are eligible to serve as the Chair of any committee, regardless of the committee to which they have been assigned.
+
::6. Nominations for Committee Chairs shall begin with the legislative Committees in alphabetic order and then non-legislative Committees in alphabetic order.
+
::7. Standing Committee Chairs shall be elected in accordance with the Senate Selection Process as defined in Article IX of these Bylaws.
+
::8. After nominations for one chairmanship have been closed the membership of Senate shall elect a Chair for that specific committee by closed ballot.
+
:D. Committee Vice-Chair
+
::1. Each Standing Committee Vice-Chair shall be elected as expeditiously as possible from among the membership of the committee.
+
::2. Duties of a Committee Vice-Chair shall consist of the following:
+
:::(i) take minutes of the committee meetings and transmit the minutes to the Senate Clerk within forty-eight (48) hours;
+
:::(ii) act as the Chair of the committee in the absence of the Committee Chair;
+
:::(iii) attend and vote at Steering Committee meetings in the absence of the Committee Chair; and
+
:::(iv) assist the Committee Chair as required.
+
:E. Competency
+
::Each Standing Committee shall be authorized to consider any legislation referred to it.
+
:F. Duration
+
::1. Standing Committees shall exist as long as they are listed in Section 1 of this Article.
+
::2. Standing Committees shall cease to meet or operate upon the adjournment sine die of the Senate and shall reconvene once the Senate has been called back to order.
+
:G. Powers & Functions
+
::1. Standing Committees shall have the authority to:
+
:::(i) consider legislation that has been referred to them and to recommend legislation to the floor for further consideration;
+
:::(ii) formulate and draft legislation and submit it on behalf of the committee;
+
:::(iii) issue Requests for Information to BOD members, and where necessary, petition the Senate for a personal appearance of a BOD member before the committee; and
+
:::(iv) elect additional committee officers as needed.
+
 
+
==SECTION 4. SPECIAL COMMITTEES - GENERAL PROVISIONS==
+
:A. Formation
+
::Special Committee of the Senate shall be formed through an Organic Act to amend the Senate Rules.
+
:B. Membership
+
::Membership, or a process for determining the membership, of a Special Committee shall be defined in the Rules.
+
:C. Committee Chair
+
::Special Committee Chairs shall be serve ex-officio or shall be elected by the membership of the Senate as specified in the Rules.
+
:D. Competency
+
::Special Committees are only authorized to consider specific issues which arise on a regular basis.
+
:E. Duration
+
::1. Special Committees shall exist as long as they are listed in Rules.
+
::2. Special Committees shall cease to meet or operate upon the adjournment sine die of the Senate and shall reconvene upon the call of the Committee Chair or the Senate Vice Speaker once the Senate has been called back to order.
+
:F. Meetings
+
::1. Special Committees must meet at least once per session, but may meet more often as specified in the Rules.
+
::2. The Senate Vice Speaker shall be responsible for ensuring that meetings of the Special Committees occur.
+
:G. Powers & Functions
+
::Special Committees may only exercise those powers granted to them in the Bylaws or Rules.
+
 
+
==SECTION 5. SELECT COMMITTEES - GENERAL PROVISIONS==
+
:A. Formation
+
::Select Committees of the Senate shall be formed through an Organic Act. The Senate Vice Speaker shall maintain the list of all current Select Committees.
+
:B. Membership
+
::Membership of a Select Committee shall be defined in the Organic Act.
+
:C. Committee Chair
+
::Select Committee Chairs shall be elected by the membership of the Senate.
+
:D. Competency
+
::Select Committees are only authorized to consider specific issues of a timely nature and must have a specified task.
+
:E. Duration
+
::1. Select Committees shall exist as specified in the Organic Act and shall dissolve as specified.
+
::2. The Senate may extend the committee's period of operation.
+
:F. Meetings
+
::1. Select Committees must meet as specified in the Organic Act.
+
::2. If no meeting schedule is specified, the committee shall meet at the call of the committee chair.
+
:G. Powers & Functions
+
::1. Select Committees shall only be empowered to formulate recommendations for consideration by the full Senate.
+
::2. Select Committees may not issue Requests for Information, unless granted authority by the full Senate.
+
 
+
=ARTICLE VIII. LIAISONS=
+
==SECTION 1. SENATE LIAISONS==
+
:A. General Provisions
+
::1. The Student Senate shall appoint Senators liaisons to each ASUW Delineated and Standing Committee, Task Force, and any other committee or organization as authorized except the EAC.
+
::2. In the situation where the committee has open membership, multiple Senators may be appointed provided that one Senator is designated as the reporting liaison to the Senate.
+
::3. Liaisons are required to act in accordance with Senate Opinion. In the case that no Senate Opinion exists, the Liaison should act in the manner they think best fits with what they believe Senate would wish.
+
::4. Liaisons shall be required to submit quarterly reports to the Speaker, Vice Speaker, and to the Oversight Committee.
+
::5. If requested by the Oversight Committee, Liaisons shall report to the next meeting of the Oversight Committee.
+
:B. Elections
+
::1. Nomination and elections of Senate liaisons shall be conducted before the full Senate as expeditiously as possible at the start of each session.
+
::2. If at any time or for any reason there is an unfilled liaison position, the Senate shall hold nominations and elect a replacement liaison at the next Senate meeting.
+
::3. Senate liaisons shall be elected in accordance with the Senate Selection Process as defined in Article IX of these Bylaws.
+
:C. Absence
+
::In the event of an absence by the Senate liaison at a designated committee meeting, the Senate Speaker shall be authorized to serve on their behalf or designate a proxy.
+
:D. Oversight
+
::1. The Committee on Oversight may, on their own motion or by referral, investigate the performance of a liaison.  In such investigation, the Committee is authorized to compel the liaison's testimony.
+
::2. Each liaison elected under this Article shall submit a report to the Committee on Oversight at least once during each academic quarter served, with the exception of summer quarter.
+
::3. Reports shall contain, at a minimum, the business handled by the liaisons' respective committees, relevant decisions reached, and anticipated future committee activities.  At their own discretion, the Committee on Oversight may establish further regulations on report contents.
+
::4. Failure to submit a report under this subsection shall be grounds for suspension or termination of a liaison's service.
+
:E. Suspension or Removal
+
::1. Liaisons shall serve at the pleasure of the Senate and may be removed by the Senate at any time.
+
::2. The Committee on Oversight may, with the concurrence of the Speaker, suspend the service of any liaison; provided, that the Senate may overturn any suspension or provide for a liaison's immunity from suspension by the Committee.
+
 
+
=ARTICLE IX. POLICY=
+
==SECTION 1. SENATE SELECTION PROCESS==
+
:A. Defined
+
::The Senate Selection Process governs the elections for all elected positions within the Senate.
+
:B. Timeline
+
::1. Unless otherwise specified, elections shall occur over a span of at least two (2) Senate meetings.
+
::2. Nominations shall be taken at both the first and second meetings, and the election shall be held immediately following the close of the nominating period at the second meeting.
+
::3. In the event that expediency is required, the Senate may, choose by majority vote or as required by these Bylaws and Rules to hold nominations and elections during one meeting.
+
:C. Procedure
+
::1. The Senate Speaker shall take nominations or ask for volunteers from the floor. Unless otherwise specified, or unless the second meeting requirement has been waived, nominations shall be solicited at two consecutive meetings.
+
::2. Following the close of nominations, candidates for the position in question shall each have the opportunity to make a statement in the order in which they were nominated. The Senate Speaker shall set a uniform time for candidate statements in accordance with meeting demands.
+
::3. With preference granted to Senators, the Speaker shall accept questions from the floor for the candidates. The Speaker shall restrict the time of the question and answer period in accordance with meeting demands.
+
::4. For the election of Senate Officers, each candidate for each office shall be asked a prepared question by the outgoing officer in that position. In the event that the outgoing officer is running for an additional term, the question shall be prepared by the Speaker or by the Vice Speaker if the Speaker is the officer seeking another term.
+
::5. At the discretion of the Speaker, a discussion period shall occur once all candidates have cast their votes and left the meeting room. The Senate Speaker shall take special care to maintain decorum during discussion and shall place time restrictions on the discussion period in accordance with meeting demands.
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:D. Instant Runoff Voting
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::1. The Senate shall utilize the following method of Instant Runoff Voting (IRV) to elect candidates for office with a majority vote.
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::2. All voting senators shall receive ballot with a number of spaces equal to the number of candidates running for the position.
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::3. The voting senator shall rank the candidates in the order of his or her preference, listing as many or as few candidates as the senator chooses.
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::4. The Senate Vice Speaker and Senate Membership Coordinator, observed by an SAO Adviser, shall be responsible for counting all ballots cast. In the case that either the Senate Vice Speaker or Senate Membership Coordinator is a candidate on the ballot to be counted, they shall be replaced by a Senator selected by the SAO Adviser.
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::5. The ballots are first separated by first preference. If no candidate has a majority of the first preference votes, the least preferred candidate is dropped and all votes for that candidate shall be reapportioned based on the second preference of those ballots.
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::6. Once a candidate's name is dropped, they are no longer an active candidate for the position. A candidate is active until deemed inactive, regardless of status as a write-in candidate or nominee.
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::7. The process of removing the least preferred candidate and reapportioning the votes shall continue until one candidate receives a majority of the ballots cast.
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::8. If a ballot's first preference is eliminated and the next preference(s) have already been eliminated, the next active candidate in the order of preference shall receive the vote.
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::9. Those ballots cast that fail to list an active candidate shall not count in determining a majority.
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:E. Other Methods of Voting
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::1. If only two candidates are seeking office, and the election does not require a closed ballot, the Speaker may elect to hold the votes by electronic voting devices or hand vote. The candidate receiving the majority of votes cast shall be elected.
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::2. If only one candidate is seeking office, a motion to elect by acclamation shall be entertained.
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::3. Following a round of voting in an election where a hand vote or electronic voting devices are used to tally votes, if there are six or more candidates, the Speaker may decide to eliminate to eliminate half of the candidates who received the fewest votes. No more than fifty percent of the candidates may be eliminated following a single round of voting unless there are more than ten candidates.
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::4. Electronic voting devices, used in a manner substantially implementing the procedure described in subsection D of this section, may be used at the discretion of the Speaker.
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+
=ARTICLE X. AUTHORITY=
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==SECTION 1. ASUW CONSTITUTION & BYLAWS==
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:The ASUW Constitution & Bylaws, as the principal governing documents of the Association, shall have the highest authority over the Senate.
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+
==SECTION 2. SENATE BYLAWS==
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:A. General Provisions
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::1. These Bylaws shall be the governing document of the Student Senate, authoritative in all cases in which it does not conflict with the ASUW Constitution.
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::2. The powers and restrictions of the Senate, as set forth in these Bylaws, are derived from the ASUW Constitution and any other powers granted by the ASUW Bylaws.
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::3. No portion of these Bylaws may be suspended at any time.
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:B. Amendment
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::1. The Bylaws may be amended by 2/3rds of the voting Senate membership.
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::2. Amendments shall be read to be consistent with the existing Bylaws whenever possible. If a consistent reading is not possible, the most recent amendment shall take precedence.
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:C. Ratification
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::These Bylaws shall be adopted in their entirety upon the approval of 2/3rds of the voting Senate membership, replacing all previous bylaws of the Senate.
+
 
+
==SECTION 3. SENATE RULES==
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:A. General Provisions
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::1. The Senate Rules shall be the procedural governing document of the Student Senate, deriving its authority from these Bylaws.
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::2. The Rules may only expound upon the powers, limitations, and responsibilities found within the other governing documents in this Article and shall yield to the Senate Bylaws in cases of conflict.
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::3. Any portion of the Rules may be suspended by 2/3rds of the present voting membership of the Senate. No committee or other entity may suspend the Rules.
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:B. Amendment
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::1. The Rules may be amended by a simple majority of the voting Senate membership.
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::2. All amendments shall take effect immediately following passage unless otherwise specified.
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::3. Amendments shall be read to be consistent with the existing Rules whenever possible. If a consistent reading is not possible, the most recent amendment shall take precedence.
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:C. Ratification
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::These Rules shall be adopted in their entirety upon the approval of a simple majority of the voting Senate membership, replacing all previous rules of the Senate.
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==SECTION 4. SENATE MEMBERSHIP LIST==
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:The Senate Membership List shall be the official roster of voting Senators and shall list all certified seats that have been properly filled. Certified seats that are not filled shall also be listed. The Senate Membership Coordinator shall maintain and update the Membership List as necessary.
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==SECTION 5. PARLIAMENTARY AUTHORITY==
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:The latest edition of Robert's Rules of Order Newly Revised shall govern all activities of the Senate in all cases to which it is applicable and does not conflict with the authorities listed in this Article; provided, that the Speaker may decline to update to a newly published edition until the Senate shall adjourn sine die.
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