ASUW Bylaws

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The ASUW Bylaws expand upon the ASUW Constitution.

Please Note: While every attempt is made to ensure the Wiki version of the ASUW Bylaws is accurate, this version is provided for informational purposes and is not official. For the official version, go toASUW Records

ASSOCIATED STUDENTS OF THE UNIVERSITY OF WASHINGTON

BYLAWS OF THE BOARD OF DIRECTORS

Contents

ARTICLE I- DUTIES OF OFFICIALS OF THE BOARD OF DIRECTORS

SECTION l: PRESIDENT

The President of the ASUW shall:

A. Serve as the Chair of the Board of Directors. The Chair of the Board of Directors shall:

1. Conduct Board of Directors meetings; and
2. Call meetings of the Board of Directors as needed and designate the time and place of the meetings; and
3. Appoint committees, with the confirmation of the Board of Directors, except as provided in the Constitution; and
4. Assign floating committee appointments to the Board of Directors

B. Serve as the Chief Executive Officer of the Association;

C. Facilitate campus-wide collaboration, representation, and communication through building rapport with campus leadership by:

1. Holding leadership meetings with student leadership across campus representing various

campus representing various campus communities, RSOs, and student groups at least once a month in coordination with the ASUW Vice President, ASUW Director of Community Relations, and ASUW Director of Diversity Efforts; and

2. Following up on items discussed by communicating with the Vice President and Provost for

Student Life, ASUW Vice President, ASUW Director of Community Relations, and student group executive leadership;

D. Serve as the official spokesperson of the ASUW in campus, community, and inter-school relationships;

E. Coordinate with the Vice President on strategic planning;

F. Ensure communication with the Board of Directors, ASUW, GPSS, University administration, and University community, including ensuring that all written and electronic correspondence is responded to;

G. Serve as ex-officio member with vote on all ASUW committees except on the Elections Administration Committee for recall elections (the President may appoint proxies to these positions);

H. Serve as an ex-officio member without vote on the Board of Regents, the Faculty Senate, the Faculty Senate Executive Committee, and the University Budget Committee (the President may not appoint proxies for these positions);

I. Serve as an ex-officio member without vote on the Alumni Association Board of Trustees (the President may appoint an At-Large member of the Board of Directors to serve as a proxy for this position);

J. Preside over meetings of the Association;

K. Ensure that Board of Directors members, including the Vice President and Directors, are fulfilling their job responsibilities, and if necessary, make recommendations for disciplinary action to the Personnel Director (or Vice President, if it involves the Personnel Director) for failure to perform the duties of their offices;

L. Distribute projects and tasks to the Board of Directors as applicable and ensure their completion,

M. Maintain accountability for twenty-nine hours per week. Twenty-two of these shall be scheduled hours during which time the President's activities and/or whereabouts are known to the front office staff. Meetings and appointments may be scheduled during this time. The remaining seven hours shall be utilized to complete projects, schedule meetings and appointments, or otherwise facilitate the work of the ASUW. A schedule of these hours shall be submitted to the Personnel Director by the first week of each quarter;

N. Meet with the ASUW Finance and Budget Director at the beginning of each quarter to establish the responsibilities and allocation of their Administrative Assistant for that respective quarter. This shall be submitted for approval to the Personnel Director no later than the second week of each quarter;

O. Create a list of projects on which At-Large members or volunteers will work;

P. Complete a quarterly report and a quarterly evaluation of all Board of Directors members for the Fall and Winter Quarters and submit it to the Personnel Director by the second week of the following quarter;

Q. Attend all regularly scheduled Board of Directors meetings or special Board of Directors meetings unless officially excused by the Vice President;

R. Determine the Board of Directors representatives on University Committees by the third week of fall quarter.

S. Ensure that all acts of the Board of Directors are executed;

T. Sit on the hiring committees for all positions within the Office of Government Relations for the term in which they will be President. Hiring within the Office of Government Relations shall not take place until after the ASUW elections;

U. Serve as the ASUW representative to the Tri-Campus community;

V. Serve as a voting member of the Student Senate;

W. Supervise the Director of Government Relations.

SECTION 2: VICE PRESIDENT

The Vice President shall:

A. Discharge the duties of the President in case of the latter's absence, resignation, or forfeiture of office;

B. Serve as a member of the Board of Directors;

C. Support the President as Chief of Staff and Chief Operating Officer for the Association;

D. Chair the Governance Committee

E. Meet regularly with the Personnel and Finance and Budget Directors to review and manage internal operations of the ASUW;

F. Develop financial and operating plans with the Finance and Budget Director for the association and oversee association-wide initiatives;

G. Responsible for strategic planning and goal setting;

H. Serve as the BOD liaison to the Experimental College, the Bike Shop, and Off-Campus Housing Affairs;

I. Perform all necessary oversight of the Association’s enterprises;

J. Work with the enterprises to develop a business plan and monitor their performance under that plan on a regular basis;

K. Work with the Experimental College, the Bike Shop, and Off-Campus Housing Affairs to develop goals and strategies for the year and monitor their performance under that plan on a regular basis;

L. Work with the Experimental College, the Bike Shop, and Off-Campus Housing Affairs to develop a set of specific benchmarks and metrics to measure their success, and report to the Board of Directors weekly on enterprises' level of progress in achieving these benchmarks

M. Approve any major changes in policy, procedure, or strategy undertaken by the enterprises, and report any such changes to the BOD. If the Vice President rejects a proposal by an entity, both must attend a Board of Directors meeting within the next three weeks in which the proposal is subject to a vote by the Board of Directors;

N. Work with the Personnel Director to recommend necessary sanctions or other corrective action to the BOD with the Experimental College and the Bike Shop;

O. Collect and review annual reports detailing enterprises' long-term vision and goals, and work with the Director of Policy and Procedures to ensure that quarterly reports reflect long-term plans;

P. Maintain accountability for twenty-five work hours per week, including twenty scheduled office hours, during which time the Vice President's activities and/or whereabouts are known to the front office staff; (meetings and appointments may be scheduled during this time). The remaining five hours shall be utilized to complete projects, schedule meetings and appointments, or otherwise facilitate the work of the ASUW. A schedule of these hours shall be submitted to the Personnel Director by the first week of each quarter;

Q. Meet with the ASUW Personnel Director at the beginning of each quarter to establish the responsibilities and allocation of their Administrative Assistant for that respective quarter. This shall be submitted for approval to the President no later than the second week of each quarter;

R. Complete initiated projects as directed by the ASUW President;

S. Attend all regularly scheduled Board of Directors meetings or special Board of Directors meetings unless officially excused by the President or the Personnel Director.

SECTION 3: FINANCE AND BUDGET DIRECTOR

The Finance and Budget Director shall:

A. Serve as an ex-officio member of the Board of Directors without vote, and shall be hired by the current BOD through the Personnel hiring process. This person shall take office with the incoming BOD but shall be responsible for learning the position over Spring Quarter;

B. Act as the Chief Financial Officer of the Association;

C. Serve as Chair of the Finance and Budget Committee, which shall include the following responsibilities:

1. Set up an agenda for the weekly Finance and Budget Committee meeting;
2. Make appointments to discuss budget matters with student groups;
3. Prepare a report of the weekly Finance and Budget Committee meetings to be submitted to the Board of Directors at its next meeting;
4. Monitor budget appropriations and expenditures;
5. Present a financial report of the previous quarter to the Board of Directors at or before the second regularly scheduled meeting of each academic quarter; and

D. Serve as a member of the Services and Activities Fee Committee and nominate volunteers to serve as ASUW Representatives on the Committee by using the open-selection process;

E. Serve as Chair of the Special Appropriations Committee;

F. Post the budget of the ASUW on the ASUW's web page;

G. Publish a budget summary in The Daily at the beginning of each quarter;

H. Complete initiated projects as directed by the President;

I. Shall meet with the ASUW President at the beginning of each quarter to establish the responsibilities and allocation of their Administrative Assistant for that respective quarter. This shall be submitted for approval to the Personnel Director no later than the second week of each quarter;

J. Attend all regularly scheduled Board of Directors meetings or special Board of Directors meetings unless officially excused by the President or Vice President; and

K. Maintain accountability for twenty-five office hours per week, including twenty scheduled office hours during which time the Finance and Budget Director’s activities and/or whereabouts are known to the front office staff; (meetings and appointments may be scheduled during this time). The remaining five hours shall be utilized to complete projects, schedule meetings and appointments, or otherwise facilitate the work of the ASUW. A schedule of these hours shall be submitted to the Personnel Director by the first week of each quarter.

L. Shall supervise financial and internal operations of the ASUW in cooperation with the Vice President.

M. Advise the ASUW Board of Directors on all financial matters, including spending priorities, budget process, and financial status.

N. Meet with ASUW Programs and Net-Zeros to ensure proper execution and implementation of provisions provided in the ASUW corporate budget.

O. Lead ASUW Advancement.

SECTION 4: PERSONNEL DIRECTOR

The Personnel Director shall:

A. Serve as an ex-officio member of the Board of Directors without vote, and shall be hired by the BOD through the Personnel hiring process. This person shall take office with the incoming BOD but shall be responsible for learning the position over Spring Quarter;

B. Act as Chief Human Resources Officer of the Association;

C. Maintain a personnel policy for the ASUW in accordance with University and ASUW policies;

D. Serve as Chair of the Personnel Committee;

E. Serve as Chair, or appoint members of the Personnel Committee to chair the interviewing subcommittees of the Personnel Committee;

F. Direct the advertising and recruitment of students to fill all vacant ASUW paid positions appointed by the Board of Directors in coordination with the Director of Communications;

G. Coordinate with the Director of Diversity Efforts and Director of Community Relations to recruit diverse applicant pools for all paid positions;

H. Maintain files of all students applying for ASUW Board of Directors appointed paid positions, including names, addresses, and phone numbers;

I. Prepare and submit recommendations for appointment to the Board of Directors from the interviewing subcommittee of the Personnel Committee;

J. Draft letters of agreement with all ASUW paid personnel specifying conditions of employment;

K. Inform all hourly personnel of the University records to be processed with the Student Activities Office;

L. Advise the Board of Directors on procedures and policies covering ASUW paid positions;

M. Determine with the Registrar's Office that all individuals holding ASUW paid positions are undergraduate students with at least six credit hours or graduate students with at least four credit hours to make this inquiry during the third week of each quarter, and to relate the results of this inquiry to the Board of Directors at the regularly scheduled meetings during the fourth week, respectively;

N. Work with the Administrative Assistants to ensure a productive and organized working environment;

O. Complete initiated projects as directed by the President;

P. Initiate projects as necessary;

Q. Ensure that the President is fulfilling job responsibilities, and, if necessary, make recommendations for disciplinary action to the Board of Directors for non-fulfillment of duties;

R. Attend all regularly scheduled Board of Directors meetings and special Board of Directors meetings unless officially excused by the President or the Vice President;

S. Maintain accountability for twenty-five office hours per week, including twenty scheduled office hours during which time the Personnel Director’s activities and/or whereabouts are known to the front office staff; (meetings and appointments may be scheduled during this time). The remaining five hours shall be utilized to complete projects, schedule meetings and appointments, or otherwise facilitate the work of the ASUW. A schedule of these hours shall be submitted to the ASUW President by the first week of each quarter; and

T. Meet with the ASUW Vice President at the beginning of each quarter to establish the responsibilities and allocation of their Administrative Assistant for that respective quarter. This shall be submitted for approval to the President no later than the second week of each quarter.

U. Formally recognize the work of employees and volunteers through the Spring Social and employee and volunteer of the month programs and other measures as needed.

V. Ensure that all employees are fulfilling job responsibilities and their office hours, and, if necessary, make recommendations for disciplinary action to the BOD for non-fulfillment of duties;

W. Organize quarterly association wide staff meetings;

X. Review ASUW job descriptions and pay rates as necessary, and, in conjunction with the Personnel Committee, make recommendations regarding such to the ASUW Finance & Budget Committee and Board of Directors.

SECTION 5: BOARD OF DIRECTORS MEMBERS AT-LARGE

Six At-Large Board of Directors Representatives shall:

A. Serve as members of the Board of Directors;

B. Maintain accountability for twenty office hours per week, including sixteen scheduled office hours during which time his/her activities and/or whereabouts are known to the front office staff; (meetings and appointments may be scheduled during this time). The remaining four hours shall be utilized to complete projects, schedule meetings and appointments, or otherwise facilitate the work of the ASUW. A schedule of these hours shall be submitted to the Personnel Director by the first week of each quarter;

C. Fill volunteer positions on all ASUW Committees for which the Board of Directors Member At-Large is a Chair in accordance with Article VI of the Bylaws;

D. Attend all regularly scheduled Board of Directors meetings and special Board of Directors meetings, unless officially excused by the President or the Personnel Director;

E. Complete other related tasks involving the Association not delineated in these Bylaws and as assigned by the ASUW President;

F. The directorships shall be delineated as follows:

1. The Director of Policy and Procedures, who shall:
a. Serve as the Chair of the Judicial Committee;
b. Serve as Parliamentarian to the Board of Directors;
c. Serve as the non-voting BOD liaison to the Elections Administration Committee;
d. Serve as the BOD liaison to the Special Appropriations Committee;
e. Serve as a BOD liaison to the Legislative Steering Committee and Resolution Conference with vote;
f. Be responsible for ASUW compliance with record-keeping guidelines as delineated in Article VIII;
g. Be a resource for the Board of Directors in drafting legislation and amending ASUW governing documents;
h. Work with the Administrative Assistants to ensure proper records management;
i. Create, maintain and update relevant sections of the ASUW Wiki interface and work with both predecessor and successor to ensure long term progress;
j. Ensure quarterly reports are submitted by all entities and employees in compliance with association bylaws in a timely manner;
k. Communicate regularly with Student Senate and oversee the Office of Government Relations;
l. Work with OGR to develop goals and strategies for the year, and monitor OGR’s performance under that plan on a regular basis;
m. Work with the Personnel Director to resolve conflicts and job performance issues with the Office of Government Relations;
n. Be a resource for members of the Board of Directors or other ASUW members to clarify policies and procedures, and refer such questions to the Judicial Committee when necessary;
o. Work with the Vice President to ensure that enterprise quarterly reports and annual reports are cohesive;
p. Work with SAUF and the Office of Student Life regarding ASUW History and ASUW Alumni activities;
q. Serve as the liaison to the Student Technology Fee Committee and nominate volunteers to serve on the Committee by using the open selection process;
2. The Director of Diversity Efforts, who shall:
a. Coordinate inter-Commission collaboration and diversity programming;
b. Oversee all ASUW Commissions and maintain frequent communication;
c. Chair weekly Joint Commissions Committee (JCC) meetings;
d. Manage the Joint Commissions Committee budget and maintain records of all transactions;
e. Work with the Personnel Director to resolve conflicts and job performance issues with commission directors;
f. Serve as a member of the OMA/D Student Advisory Board;
g. Serve as a member of the Women’s Center Student Advisory Board;
h. Serve as a member of the Faculty Council on Multi-Cultural Affairs;
i. Serve as a member of the University Diversity Council;
j. Serve as a member to the Women of Academia Faculty Council;
k. Serve as the BOD liaison to and maintain frequent communication with the Office of Minority Affairs, Q Center, Disability Services, Women’s Center, and FIUTS;
l. Serve as a BOD liaison to the Ethnic Cultural Center;
m. Coordinate with the members of the Board of Directors to recruit diverse applicant pools for volunteer and paid appointments;
3. Director of University Affairs who shall:
a. Attend all general meetings of the Faculty Senate;
b. Serve as an ASUW Representative to the Faculty Councils on Academic Standards, Faculty Affairs, Instructional Quality, Student Affairs, and any other [Faculty Councils] deemed essential by the President or BOD;
c. Serve as an ASUW Representative to the Committee on Academic Conduct and other University committees related to faculty, administrative and academic affairs that are deemed essential by the President or BOD;
d. Nominate volunteers to serve as ASUW Representatives on the remaining Faculty Councils by using the open-selection process;
e. Nominate volunteers to serve as ASUW Representatives on the remaining relevant Academic University committees by using the open-selection process;
f. Communicate regularly with ASUW Representatives on Faculty Councils and relevant University committees;
g. Determine vacant ASUW, University, and non-paid positions for the year;
h. Compile quarterly reports from all ASUW Representatives on University Committees;
i. Serve as an ASUW liaison to ASUW representatives on University committees, and inform said representatives of all ASUW policies, resolutions, and stances relevant to their committees;
j. Serve as Chair of the Course Fee Review Committee (Article VII, § 7(G));
k. Serve as a BOD liaison to the Student Senate without vote;
l. Serve as a BOD liaison to the Senate Steering Committee with vote;
m. Work with the Student Senate Representative to ensure that appropriate actions are being taken to follow through on Senate resolutions related to faculty, administrative and academic affairs;
n. Serve as a BOD liaison to the Legislative Steering Committee and Resolution Conference with vote;
o. Serve as a member of both the Graduate and Professional Student Senate and GPSS Senate Executive Committee with vote;
p. Maintain permanent records of committee memberships, appointing authorities, terms of appointments, and mandated information;
q. Maintain files of all ASUW applicants to University positions and non-paid ASUW positions;
r. Maintain files of names and addresses of all current ASUW representatives and of all persons holding non-paid positions;
4. Director of Communications, who shall:
a. Serve as Chair of the Publicity and Programming Committee;
b. Work with the Publicity and Programming Committee to advertise open positions and recruit volunteers;
c. Develop strategic marketing and communications plans designed to increase the visibility of ASUW, its events, services and brand;
d. Work with the ASUW Board of Directors and other ASUW entities to develop a branding strategy that effectively communicates to the student body;
e. Serve as the primary writer, editor, and content manager for Association-wide promotional materials;
f. Direct ASUW external communication, such as writing and copy editing press releases, editing speeches, providing professional and constituent correspondence, and other published materials;
g. Communicate with on and off campus media and serve as the BOD liaison to The Daily;
h. Create an Annual Report for ASUW’s constituents and stakeholders that highlights how the organization is working to meet its strategic goals;
i. Be a resource for ASUW entities for developing their own publicity and visibility strategies;
j. Work to standardize publicity efforts across the Association by educating employees about effective communication efforts;
k. Ensure consistency and development of brand and marketing strategy across all employed media: social media, websites, email marketing, flyers, agendas, and print, ect.;
l. Assess student needs through a variety of media: forums, surveys, and focus groups, etc.;
m. Responsible for technology initiatives
n. Serve as the BOD liaison to the webmaster and computer technician
o. Work with the Webmaster and Computer Administrator to ensure all website and technological needs of the association are met and in a timely manner;
5. The Director of Programming, who shall:
a. Oversee and coordinate all general and inter-ASUW collaborative programming;
b. Serve as the Chair of the Husky Pride Fund Committee;
c. Oversee and maintain the Husky Pride Fund;
d. Serve as the BOD liaison to Arts and Entertainment;
e. Serve as the BOD liaison to the Student Health Consortium;
f. Serve as the BOD liaison to Rainy Dawg;
g. Serve as the BOD liaison to the Committee Organizing Rape Education;
h. Work with liaison entities to develop goals and strategies for the year and monitor their performance under that plan on a regular basis;
i. Work with Rainy Dawg to develop goals and strategies for the year to develop a set of specific benchmarks and metrics to measure their success, and report to the Board of Directors weekly on program’s level of progress in achieving these benchmarks;
j. Work with the Personnel Director to resolve conflicts and job performance issues with Rainy Dawg employees;
k. Serve as the BOD liaison to the University Book Store and nominate volunteers to serve as ASUW Representatives to the University Bookstore Board of Trustees by using the open selection process;
l. Establish and maintain relationships with the University of Washington Alumni Association Homecoming event;
m. Assist all Board members in programming efforts;
6. The Director of Community Relations, who shall:
a. Serve as the BOD liaison to the Residence Hall Student Association;
b. Serve as the BOD liaison to Greek communities;
c. Serve as the BOD liaison to commuter students;
d. Serve as the BOD liaison to Registered Student Organizations;
e. Serve as a BOD liaison to the Ethnic Cultural Center;
f. Serve as a BOD liaison to the Student Senate without vote;
g. Serve as a BOD liaison to the Senate Steering Committee with vote;
h. Work with Student Senate Representatives to ensure that appropriate actions are being taken to follow through on Senate resolutions related to the campus community;
i. Serve as a BOD liaison to the Legislative Steering Committee and Resolution Conference with vote;
k. Serve as the BOD liaison to the UW Leaders;
l. Serve as the BOD liaison to ASUW Ambassadors;
m. Serve as Chair of the Committee on Student Safety;
n. Coordinate a monthly meeting with representatives from each organization or community which the Director of Community Relations liaisons to;
o. Serve as an ASUW Representative to the North of 45th Committee;
q. Nominate volunteers to serve as ASUW Representatives to Community Committees by using the open-selection process;

G. Each year during Fall and Winter quarter the President and the Personnel Director shall consult with the Judicial Committee about possible changes to Article I, § 6, E.. No changes will be made without a recommendation from the Judicial Committee. Except by a ¾ vote of the voting membership of the Board of Directors, no change will come into effect until after the sitting Board’s term has expired.

E. ASUW Standing Committee members shall attend all committee and assigned subcommittee meetings, unless excused by the Chair;

F. ASUW Commission, Entity, or Program liaisons shall, when appropriate, serve as the official ASUW representative of the Commission, Entity, or Program. This role shall include reaching an agreement between the Entity management and the Board of Directors liaison. This agreement shall outline expectations for the upcoming quarter and shall include a listing of quarterly and annual goals for the Entity and a listing of liaison goals addressing concerns within the scope of his or her specific area. This agreement shall be turned in to the ASUW President by the second week of each quarter. In addition, the following aspects of the liaisonship shall be binding:

G. To act as the communication link between assigned entities and the Board of Directors by:

1. Providing information pertinent to the Entity and its management as it becomes necessary;
2. Ensuring that Board of Directors meeting minutes are sent to the Entity;
3. Meeting with Entity management on a regular basis;
4. Maintaining extensive knowledge of Entity functions and daily operations, and working knowledge of any problems which may arise;
5. Providing the Board of Directors with information about the Entity on a regular basis;
6. Sending courtesy copies of appropriate memos to the Entity;
7. Chairing review committees, which review the Entity, as directed by the ASUW President; and
8. Attending at least two programs, events, or meetings of the commission, Entity, or program during any given quarter.

H. To expect the following from entity management:

1. Regularly scheduled meetings with high attendance;
2. Feedback in areas of concern to the Entity or to the ASUW;
3. Copies of relevant memos and letters;
4. Information when the Entity is appearing before an ASUW Standing Committee; and
5. Open channels of communication.

I. To work to develop expertise in a liaison area, to enable the liaison to effectively initiate projects, deal with administrators, and address university issues related to the liaison area.

J. To give a detailed written and oral report to the Board of Directors on a regular basis as determined by that body, regarding issues facing the liaison's area of concern, progress of the Entity (including strengths and weaknesses of programming), and status of initiated projects.

K. Attend all regularly scheduled Board of Directors meetings and special Board of Directors meetings,unless officially excused by the President or the Personnel Director;

L. Attend a minimum of one Student Senate meeting per calendar month, to be verified by the Student Senate Membership Coordinator.

M. Engage in appropriate efforts to serve as the ASUW liaison to a number of Registered Student Organizations proportionate to the number of members-at-larges.

N. Each director must train the incoming at-large director elected to their position.

O. Attend ASUW training and orientation.

P. Initiate projects as necessary.

Q. Each year during Fall and Winter quarter the President and the Personnel Director shall consult with the Judicial Committee about possible changes to Article I, § 5, C. No changes will be made without a recommendation from the Judicial Committee. Except by a ¾ vote of the voting membership of the Board of Directors, no change will come into effect until after the sitting Board’s term has expired.

R. Under the appointment of the President of the Board of Directors by the sixth week of Fall Quarter, take up additional tasks not delineated under Article I, § 5, C. These include but are not limited to:

1. Child Care/Student-Parent Issues Committee
2. Student Union Facilities Advisory Board (SUFAB)
3. Intercollegiate Athletics
4. ASUW Television Committee (ASUW TV)
5. Student Regent Selection Committee

SECTION 6: THE GRADUATE AND PROFESSIONAL STUDENT SENATE REPRESENTATIVE

The Graduate and Professional Student Senate Representative to the Board of Directors shall:

A. Serve as a member of the Board of Directors; and

B. Be governed by the Constitution and Bylaws of the Graduate and Professional Student Senate. The GPSS representative shall also act in accordance with the ASUW Constitution and Bylaws when performing official duties associated with the ASUW.

SECTION 7: THE STUDENT SENATE REPRESENTATIVE

The Student Senate Representative to the Board of Directors shall:

A. Serve as an ex-officio member of the Board of Directors without vote, however having the power to make procedural motions as well as attend executive session of the Board of Directors, and shall be selected by the Student Senate in accordance with Senate Bylaws and Rules;

B. Inform the Board of Directors of legislation passed by the Student Senate, including Resolutions, Senate Bills, Legislative Directives, and Senate Orders;

C. Work with the Board of Directors to ensure that Directors are taking appropriate actions to follow-through on Senate Resolutions; and

D. Be governed by the Bylaws and Rules of the Student Senate, as well as the ASUW Constitution and Bylaws.

SECTION 8: THE CHAIR PRO-TEMPORE.

The Chair Pro-Tempore shall:

A. Be elected by the BOD as directed in Article VI, § 2, B of the ASUW Constitution;

B. Discharge the duties of the President as delineated in Article V, § 2, C of the Constitution; and

ARTICLE II- RULES OF THE BOARD OF DIRECTORS

SECTION 1: ABSENCES AND LEAVES OF ABSENCE

A. In the absence of the President, the Vice President shall serve as Chair of the Board of Directors. In the absence of both the President and the Vice President, the Chair Pro-Tempore shall serve as Chair of the Board of Directors. In the absence of the President, Vice President, and Chair Pro-Tempore, no BOD meeting shall take place.

B. In the absence of the Clerk or a substitute by the Clerk, the Chair shall appoint a Clerk pro tempore, who shall serve throughout the meeting or until dismissed by the Chair.

C. If a Board member is repeatedly absent or fails to fulfill the duties of his or her office:

1. The Personnel Director shall provide a report to the Board of Directors detailing the Board member's number of accumulated absences and/or failure to fulfill the duties of his/her office;
2. The offending Board member shall be given an opportunity to explain any or all absences and/or failures to fulfill his/her duties;
3. According to the nature of the complaint, the Board shall then decide whether any or all absences are excusable and shall then declare how many absences they recognize, or the Board shall decide to what degree the Board member has fulfilled the duties of his or her office; and
4. The Board may take appropriate action, including, but not limited to, freezing pay, reprimand,censure, or calling for a special election to recall the member. It shall require a 2/3 vote of the membership of the Board of Directors to call for a special recall election.

D. Leaves of Absence.

1. During Summer Quarter and quarter breaks, a member may request in writing to the Personnel Director that he or she be placed on Leave of Absence status from the Board.
2. A member placed on Leave of Absence status shall retain his or her seat on the Board, be taken off the payroll, and not be required to fulfill his or her duties as stated in Article I, § 5.
3. At no time shall more than five members of the Board of Directors be granted Leaves of Absence,except during Summer Quarter.

SECTION 2: CONDUCT OF MEETINGS

A. All meetings of the Board of Directors shall be conducted according to the guidelines and provisions outlined in the ASUW Constitution and Bylaws, the Open Public Meetings Act (RCW 42.30), and the Sturgis Standard Code of Parliamentary Procedure. Any meeting of the Board of Directors shall be open to members of the ASUW and the public unless an Executive Session is ordered by the Chair. Board of Directors Executive Sessions will be conducted according to the provisions outlined in the most current issue of Robert's Rules of Order and the Open Public Meetings Act (RCW 42.30).

B. In the event that any meeting of the Board of Directors is interrupted by an individual, group, or groups of persons so as to render the orderly conduct of the meeting unfeasible and order cannot be restored, the Board of Directors or the Chair may order the meeting room cleared and continue in session. Under these conditions, final disposition may be taken only on matters appearing on the agenda. Representatives of the press or other news media shall be re-admitted in compliance with state law. The Board of Directors may establish a procedure for re-admitting a person or group not responsible for disturbing the orderly conduct of the meeting. If the clearing of the meeting room is unfeasible, the Board of Directors may recess the meeting and reconvene at another location selected by a majority vote of the Board of Directors.

C. Members who violate these rules pertaining to Executive Session may be disciplined in accordance with ASUW Personnel Procedures.

D. Guests or non-members who are in attendance during an Executive Session are honor-bound to secrecy but shall not be disciplined for violating the secrecy of Executive Session.

SECTION 3: PUBLIC FORUM

A. A Public Forum shall be presented at each Board of Directors meeting before any agenda items calling for action by the Board of Directors.

B. The Public Forum shall allow no more than ten persons to speak to the Board of Directors on any item which is of concern to the speakers. Speakers shall be allowed one minute to speak, unless a majority of the Board of Directors shall extend such time.

C. Anyone may speak to the Board of Directors during Public Forum, although University of Washington students shall be given priority to speak during the Public Forum.

D. Any persons wishing to speak to the Board of Directors during the Public Forum must sign up with the Clerk of the Board of Directors, or the ASUW President if the Clerk is unavailable. People who wish to speak during Public Forum will have until the beginning of each Board of Directors meeting to sign up for the Public Forum.

ARTICLE III- FUNCTIONS AND POWERS OF THE BOARD OF DIRECTORS

SECTION 1: APPROVAL OF LEGISLATIVE AGENDA

A. Authority for Approval

1. The Board of Directors is granted the power to jointly pass, along with the Student Senate, the Legislative Agenda. [ASUW Const., Art. VIX, §(4)(B)(1)]
2. The Board of Director’s power to amend the Legislative Agenda, as an integral part of the, is derived from its final management and control of the Association. [ASUW Const., Art. IV, §(1)]

B. Writing of the Legislative Agenda

1. The Legislative Steering Committee shall write and propose an annual Legislative Agenda according to the ASUW constitution, article X, section 4 part B.

C. Presentation of Legislative Agenda

1. In week 4 of autumn quarter, the Legislative Agenda shall be presented to the Board of Directors by the Assistant Director of OGR and to the Student Senate in accordance with their bylaws. They will be able to debate the Legislative Agenda until week 7 of the quarter at which point they must submit their copy to the Resolution Conference.
2. If the Board of Directors or the Student Senate finishes before week 7 of autumn quarter, they shall submit their Legislative Agenda to the Resolution Conference and a reference copy to the other body.

D. Approval Process

1. If parts of the presented Legislative Agendas from the Board of Directors and the Student Senate are ASUW Bylaws 2008-2009 13 deemed to be identical by the Resolution Conference, those sections of the Legislative Agenda shall be accepted and shall be certified in the new Legislative Agenda a. Any sections deemed identical by the Resolution Conference shall be immediately considered as having the authority of the Legislative Agenda
b. If the two proposed Legislative Agendas differ only with regard to punctuation or typographical errors and the members of the Resolution Conference agree that the difference is strictly typographical, those errors may be corrected.
c. If a majority of the members of the Resolution Conference find that the proposed Legislative Agendas or portions of the legislative agenda differ in any non-typographical manner, the Resolution Conference will follow the appropriate procedures to resolve the differences between the two legislative agendas.
2. Resolution Conference
a. Approval of the Legislative Agenda
i. The Board representatives to the Resolution Conference will be the three At-Large Board of Directors members that also sit on the Legislative Steering Committee. The three Senate representatives to the Resolution Conference will be the three Senate representatives sitting on the Legislative Steering Committee. The ASUW President will serve as the non-voting chair of the conference, serving as an impartial mediator.
ii. Where the two proposed Legislative Agendas or amendments to the Legislative Agenda differ, the representatives from the Board and the Senate will negotiate a compromise. Such a compromise must be agreed upon by two of the three representatives from both the Board and the Senate.
iii. Upon the agreement by the necessary members, the proposed compromise will be presented at the next meeting of the Board of Directors and of the Student Senate. The proposal may be debated but may not be amended. The Student Senate or the Board of the Directors may reject the proposed change with a majority vote. If such a vote doesn’t pass, the agenda shall be accepted as proposed
iv. Upon reception of the proposed Legislative Agendas, the Resolution Conference must make their changes by week 9 of autumn quarter If either body rejects the proposed compromise, the Resolution Conference will meet within one week to propose a new compromise.
b. The Resolution Conference will serve as the interpreter of the Legislative Agenda.
i. The Director and Assistant Director of Government Relations may submit questions of interpretation to the Resolution Conference. The Resolution Conference must meet within three days of such a request to issue a response.
ii. .If time does not permit the full membership of the Resolution Conference to meet, the ASUW President is authorized to issue a determination. The President’s decision must submitted for the review of the full Resolution Conference at its next meeting where the resolution conference may affirm the determination or overrule it. In the case that the Resolution Conference overrules the President’s determination, that interpretation is only binding upon future actions; it does not apply retroactively.

Section 2: Approval of ASUW University Agenda

A. Authority for Approval

1. The Board of Directors is granted the power under the ASUW Constitution to jointly pass, along with the Student Senate, the ASUW University Agenda.

B. Writing of the Legislative Agenda

1. The Governance Committee shall write the ASUW University Agenda in accordance with the ASUW Constitution, Article X, Section 6.

C. Presentation of the ASUW University Agenda

1. The ASUW Vice President shall present the proposed University Agenda to the Board of Directors by Week 6 of Autumn Quarter and simultaneously presented to Student Senate in accordance with their Bylaws.
2. The Board of Directors and Student Senate will have until Week 9 of Autumn Quarter to consider the University Agenda, at which point it must be submitted to the Resolution Conference. If the Board of Directors or the Student Senate finishes before week 7 of autumn quarter, they shall submit their University Agenda to the Resolution Conference and a reference copy to the other body.

D. Approval Process

1. If parts of the presented University Agendas from the Board of Directors and the Student Senate are deemed to be identical by the Resolution Conference, those sections of the University Agenda shall be accepted and shall be certified in the new University Agenda
a. Any sections deemed identical by the Resolution Conference shall be immediately considered as having the authority of the University Agenda.
b. If the two proposed University Agendas differ only with regard to punctuation or typographical errors and the members of the Resolution Conference agree that the difference is strictly typographical, those errors may be corrected.
c. If a majority of the members of the Resolution Conference find that the proposed University Agendas or portions of the University Agendas differ in any non-typographical manner, the Resolution Conference will follow the appropriate procedures to resolve the differences between the two University Agendas.
2. Resolution Conference
a. Approval of the University Agenda
i. The Board representatives to the Resolution Conference will be the Director of Faculty and Administration Affairs, the Vice President, and one at-large member selected by the Board of Directors. The three Senate representatives to the Resolution Conference will be chosen in accordance with Senate Bylaws. The ASUW President will serve as the non-voting chair of the conference, serving as an impartial mediator.
ii. Where the two proposed University Agendas or amendments to the University Agenda differ, the representatives from the Board and the Senate will negotiate a compromise. Such a compromise must be agreed upon by two of the three representatives from both the Board and the Senate.
iii. Upon the agreement by the necessary members, the proposed compromise will be presented at the next meeting of the Board of Directors and of the Student Senate. The proposal may be debated but may not be amended. The Student Senate or the Board of the Directors may reject the proposed change with a majority vote. If such a vote doesn’t pass, the agenda shall be accepted as proposed.
iv. Upon reception of the proposed University Agendas, the Resolution Conference must make their changes by week 2 of Winter Quarter If either body rejects the proposed compromise, the Resolution Conference will meet within one week to propose a new compromise

SECTION 3: WASHINGTON STUDENT LOBBY (WSL)

A. The ASUW BOD shall determine the membership of the ASUW in the WSL by the second week of fall quarter.

B. This is in no way restrictive of the Office of Government Relations ability to lobby on University of Washington agenda items.

C. Unused funds from non-membership shall be rolled back into the general fund at the end of the year.

SECTION 4: BOARD OF DIRECTORS BILLS

A. General Provisions.

1. Board of Directors Bills shall serve as the tool of the Board of Directors to exercise the final legislative powers of the Association.
2. Board of Directors Bills shall remain enacted until repealed either directly, or through implication of another Board of Directors Bill.

B. Classification.

1. Each Board of Directors Bill shall be classified in a format with two numbers separated by a period.
2. The first number shall be the classification number of the Board of Directors Bill as follows:
a. 1 - Board of Directors Bills regarding amendments to either the ASUW Constitution or Bylaws; and
b. 2 - Board of Directors Bills regarding appointments to be confirmed by the Board of Directors; and
c. 3 - Board of Directors Bills regarding the ASUW budget; and
d. 4 - Board of Directors Bills regarding general policy of the Association; and
e. 5 – Student Senate Bills introduced by the Student Senate representative.
3. The second number shall be one more than the amount of Board of Directors Bills of the same classification that has been submitted to the Administrative Assistant to the Board of Directors.

C. Enactment Clauses

1. All Board of Directors Bills shall be enacted by the clause "THEREFORE, BE IT ENACTED BY THE ASSOCIATED STUDENTS OF THE UNIVERSITY OF WASHINGTON BOARD OF DIRECTORS" and;
2. All Senate Bills approved by the Board of Directors shall be enacted by the clause “THEREFORE, BE IT ENACTED BY THE ASSOCIATED STUDENTS OF THE UNIVERSITY OF WASHINGTON”

ARTICLE IV- MEETING OF THE ASUW CORPORATION

SECTION 1: PETITION

All petitions calling for an open meeting of the ASUW Corporation shall state the reason for calling the meeting and the full text of the questions to be considered during the meeting. This provision shall not ASUW Bylaws 2008-2009 15 prejudice any provisions in the ASUW Constitution governing the composition of the agenda of the open meeting.

SECTION 2: AGENDA

The ASUW Vice President shall publish the full text of all questions on the agenda through the University of Washington Daily or other comparable campus-wide publication. The text shall be published three times, once at least ten regular class days before the meeting, again at least five regular class days before the meeting, and again one class day before the meeting.

SECTION 3: MEETING

Meetings of the ASUW Corporation shall be called only on regular class days of the academic year. The academic year extends from the first day of Fall Quarter to the last day of Spring Quarter.

ARTICLE V- BUDGET

SECTION 1: GENERAL POLICY

A. Each fiscal year shall begin on July 1 and end on June 30.

B. As provided in the ASUW Constitution, the officers and the Board of Directors shall approve the Budget by the end of Spring Quarter.

C. Upon appointment, the Finance and Budget Committee shall follow the following procedures:

1. One month prior to the deadline for requests for annual funding proposals, the Finance and Budget Committee shall develop and establish, through the process of open hearings, criteria and formalized procedures for the hearing of requests and for the appealing of Finance and Budget allocation decisions during the annual Budget hearings. These criteria and procedures shall not discriminate on the basis of race, color, national origin, sex, religion, sexual orientation, gender identity or physical or mental handicap. The Board of Directors shall approve the criteria and procedures adopted by the Finance and Budget Committee. When necessary, the Board of Directors may change the criteria and procedures where deemed necessary prior to their approval.
2. The annual funding request process shall be started by the Finance and Budget Committee at the end of Autumn quarter and shall conclude no later than six weeks before the Services and Activities Fee (SAF) request deadline. At the end of the annual funding request process the Finance and Budget Committee shall prepare a draft budget for the following fiscal year, which shall include a recommendation of the amount of SAF money to be requested by the ASUW. This draft budget for the following fiscal year shall be resented to the Board of Directors within the same week of being approved by the Finance and Budget Committee. The Board of directors shall use this draft budget to make a final decision on the amount of SAF money being requested for the following fiscal year. The final decision for the amount of SAF money being requested shall be made no later than two weeks before the SAF request deadline. The balance sheet of the approved draft budget shall be included with the SAF request.
3. After the annual funding criteria and procedures are finalized, the ASUW shall call for funding proposals from its current Commissions, Entities, Programs, and other groups eligible for ASUW funding. Included with the call for the funding requests shall be the criteria with which appeals may be instituted and heard. Such appeals will be heard at the Board of Directors meeting.
4. With respect to the actual Budget allocation decisions, the ASUW shall provide each of its current Commissions, Entities, Programs, and other groups eligible for ASUW funding an equal and timely opportunity to present written and verbal testimony relative to the Budget allocation decision before any decision is made.
5. Budget decisions of the ASUW shall be made in open meetings of the Board of Directors and minutes shall be taken at such meetings, and those minutes shall report the reasons for the budget decisions made. Said minutes shall constitute the ASUW's official statement of reasons for its budget decisions at open meetings, as described above, or to report in the minutes of such :meetings the reason for budget actions taken, shall constitute grounds for the filing of an appeal by any ASUW Commission, Entity, Program or other group eligible for ASUW funding according to the procedures established in subsection 1, above; and
6. The procedures and criteria adopted shall apply to all groups seeking funding from the ASUW.

D. Only recognized ASUW Commissions, Entities, and Programs are eligible for annual funding by the ASUW. "Commissions, Entities, and Programs" shall refer to all on-going sub-units of the ASUW established and directed by the Board of Directors. Registered Student Organizations shall be eligible for funding from the Special Appropriations allocation.

E. Only paid employees of the ASUW and its Commissions, Entities, and Programs may have access to the ASUW budget codes and the authority to spend the funds allocated to said budgets (except for the use of ASUW copy codes to make copies for ASUW events or programs. Use of such codes for such purposes shall be granted by the ASUW President or Finance and Budget Director only.) ASUW employees are only permitted to spend funds from ASUW budgets for which they have been given approval to use.

F. The ASUW shall provide appropriations for events designed to involve the general student interest. Consequently, general funding priorities shall be based upon:

1. Wideness of appeal;
2. Benefit to students; and
3. Activities directed primarily at the students.

G. All funds shall be appropriated to line items. Line items shall be different categories for assigned funds (e.g., salaries, events, supplies, etc.). After funds are appropriated to line items they shall be defined in terms of object codes (e.g., salaries, contract services, campus services, travel, supplies). The Budget assigns the programs to the administering Entity to spend the appropriated funds only for the budgeted purposes, as outlined in the Budget request, according to the line items. No Entity shall transfer money from one object code to another without the written permission of the Finance and Budget Director or the President of the ASUW.

1. The Finance and Budget Director or the President of the ASUW can authorize such changes up to a maximum of $250.
2. Requests for line item transfers exceeding $250 must have the approval of the Finance and Budget Committee.
3. All line item transfers approved by the Finance and Budget Director or the President of the ASUW must be reported to the Finance and Budget Committee at the first meeting of the Finance and Budget Committee following such line item transfer approval.
4. The Finance and Budget Committee may overrule any line item transfer authorized by the Finance and Budget Director or the President of the ASUW. The line item transfer shall then be reported to the Board of Directors at its next regular meeting, at which time the Board of Directors shall approve or disapprove the line item transfer.

H. Any change in an event which alters its objectives as originally described and appropriated or the way in which the objectives shall be sought must have the approval of a majority of the Finance and Budget Committee.

I. All stipends, salaries, and wages shall be appropriated within the appropriate Commission, Entity, or Program. The stipends, salaries, and wages shall be reviewed by the Finance and Budget Committee. The Finance and Budget Committee shall make its recommendations to the Board of Directors accordingly.

J. ASUW Arts and Entertainment shall be permitted to offset expenditures for major event programming with any revenues earned through ticket sales or other admissions.

K. At the end of the fiscal year, as defined in § 1, subsection A of these Bylaws, all unexpended appropriations made to ASUW Commissions, Entities, and Programs.

L. ASUW Arts & Entertainment shall be permitted to offset expenditures for major event programming with any revenues earned through ticket sales or other admissions. When ASUW A&E wishes to sponsor a program involving honoraria of $7,000 or more, the following conditions must be met:

1. The President of the ASUW (or Vice President, if the President is absent), the Finance and Budget Director (or BOD liaison, if the Finance and Budget Director is absent), the A&E Director (or the specific program director, if the A&E Director is absent) and SAO Representative (as an ex-officio member) must meet initially within two business days, with a decision being rendered to approve or deny the event within three business days after the A&E Director has called a meeting;
2. If a meeting is not held within two business days, the A&E Director may get approval in writing from the President of the ASUW and the Finance and Budget Director; and
3. The A&E Director must report the financial status of the event to the Finance and Budget Director within two weeks after the event.

M. All events or activities involving ASUW funds shall be under the sole direction of the Associated Students of the University of Washington. Event funding of the ASUW is granted to Commissions, Programs, Entities, with the explicit understanding that the acceptance of those funds acknowledges and accepts the ASUW's primary interest in and control of such events. No contracts or subsidiary arrangements shall be made by Commission, Program, Entity, or Registered Student Organizations which in any sense remove control or accountability of all income and expenses from the ASUW without written approval of the Finance and Budget Director. Approval of such by the Finance and Budget Director shall be reported to the Finance and Budget Committee and to the Board of Directors at the next regular meeting of each group. Approval may be overridden by the Board of Directors at any time.

N. The Finance and Budget Committee shall make decisions on all requests during the year that are not provided for in the annual budget and do not exceed the amount of $750. These decisions shall be reported to the Board of Directors at its next regular meeting, at which time the decisions from the Finance and Budget Committee can be repealed, amended, or postponed. The Finance and Budget decision becomes final and official if the Board of Directors takes no action during the meeting at which they are informed of the Finance and Budget Committee’s decision.

O. For requests in excess of $750, the Finance and Budget Committee shall follow its normal procedures. However, decisions of the Finance and Budget Committee in these instances shall only qualify as recommendations. The Board of Directors must then vote to accept/amend/reject the Finance and Budget Committee’s recommendation.

P. The Finance and Budget Director shall post all decisions of the Finance and Budget Committee, with respect to the allocations of the ASUW funds, in an easily accessible location in the Husky Union Building within 24 hours of its respective actions. The location shall be made public to the general student body.

Q. Funds shall not be granted for any ASUW Entity, commission or program or Student that attempts to circumvent the rules of Finance and Budget.

R. If the Board of Directors amends or rejects a Finance and Budget Committee decision or recommendation, the Board must provide the Finance and Budget Committee with the reasons for such amendment/rejection.

S. ASUW Arts & Entertainment shall be permitted to use up to $90,000 of the ASUW General Fund, thereafter referred as the A&E Special Events Allowance, to bring performers of demonstrated market value to perform on our campus under the following conditions:

1. That the ASUW’s beginning fund balance has a minimum fund balance of $250,000 which shall include:
a. $100,000 insurance;
b. $60,000 to maintain operations of the ASUW; and
c. The $90,000 that may be used to meet the request of A & E
2. The A&E Director prepares a written proposal that includes details of the events:
a. Market reach; and
b. Ticket scenarios outlining various outcomes of the events success and/or failure
3. Events scheduled in a campus location equal to or less than the capacity of the HUB Ballroom (1550) must be approved within 2 business days of the A&E directors request to:
a. President of the ASUW (or Vice President, if the President is absent),
b. The Finance and Budget Director (or BOD liaison, if the Finance and Budget Director is absent).
c. A&E Director (or the specific program director, if the A&E Director is absent)
d. SAO Representative (as an ex-officio member)
e. Director of Programming
4. A decision must be rendered within three business days after the meeting of the aforementioned people or upon the discretion of the A&E director
5. Events scheduled in a campus location larger than the capacity of the HUB Ballroom (1550), will require BOD approval in addition to approvals aforementioned clauses in Article IV, § 1. S.
6. Multiple simultaneous requests from the A&E Special Events Allowance require both BOD approval in addition to approvals from those specified in the aforementioned clauses in Article IV, § 1. S.1a.
7. The ASUW A&E’s annual (academic year) accumulated net loss (expenditures – revenues) under the A&E Special Event Allowance, does not exceed 10% of the beginning of the academic year fund balance.
8. The A&E Director must report the financial status of the event to the Finance and Budget Director within two weeks after the event.

SECTION 2: PROCEDURES FOR REQUESTING ASUW FUNDS

A. All requests must be submitted as outlined in these Bylaws to the Finance and Budget Committee for review.

B. All requests must be submitted to the Finance and Budget Director on the proper budget request forms.

C. If money for facility costs or advertising is requested, appropriate estimates must be included.

D. All requests shall be subject to the following deadlines, unless waived by the Finance and Budget Director or by the Finance and Budget Committee:

1. Requests must be submitted five school days prior to the regularly scheduled Finance and Budget Committee meeting at which they wish to be considered; and
2. Requests shall be submitted in accordance with the timelines set by the Finance and Budget Committee, which will specify the number of weeks in advance a request must be submitted.

E. All requests shall be subject to the following process:

1. Requests will be reviewed by the Finance and Budget Committee who will evaluate the level of immediate need, co-sponsorship for programs and events, direct impact on students, and the current state of ASUW finances.
2. The Finance and Budget Committee will submit a recommendation on the request to the Board of Directors within one week of receiving the request unless they appeal for an extension from the BOD through the Finance and Budget Director.
3. The BOD may accept the recommendation, refer the request back to the Finance and Budget Committee for consideration of new information, or reject the recommendation by majority.

F. Al requests shall be subject to the following limitations:

1. Funding requests for any activity, program, or event must seek co-sponsorship from entities outside of ASUW in addition to any co-sponsorship sought from ASUW Commissions, Programs, and Enterprises.
2. Funding for ASUW Entities whose budgets contain a line item for the event will not be eligible for additional funding unless they can show unexpected circumstances beyond their control.

G. Funding requests from new entities shall follow the guidelines listed here:

1. New entity funding requests will follow the same process as a Special Appropriations application, but will be considered by the Finance and Budget Committee.
2. Available funding per request will be the same as for a Special Appropriations application, unless decided otherwise by the Finance and Budget Committee or by the Board of Directors, but will still be allocated from the discretionary fund.

SECTION 3: STIPULATIONS AND REGULATIONS

A. The Finance and Budget Committee and/or the Board of Directors may place stipulations on the use of funds and/or recommend guidelines in the operations of a new program. Stipulations shall be binding and in accordance with Washington Administrative Code (WAC).

B. Within two weeks of their term of employment, all ASUW entity directors are required to attend a mandatory training session with the Finance and Budget Director and SAO advising. In this session they will review the details of the ASUW budget they are responsible for managing throughout the year together with the Finance and Budget Director and SAO advisor.

C. All ASUW Commissions, Entities, and Programs funds shall abide by University, State, and Federal Policies outlined in the ASUW Guide, Policies, and Procedures Manual and be subject to the following set of regulations:

1. No personalized letterhead shall be used by the ASUW Commissions, Entities, or Programs;
2. All ASUW Commissions, Entities, and Programs shall have use of the ASUW equipment and staff but shall yield to Board of Directors-mandated work;
3. Honorariums shall not be appropriated for resource people who are on the University payroll as staff or faculty;
4. All events and projects funded partially or totally with ASUW funds must use the word "ASUW" in speaker introductions, must publicly acknowledge their connection with the ASUW, and must include the ASUW logo and the Americans with Disabilities Act statement in all print and electronic advertising and promotional materials;
5. The ASUW shall provide standard authorization forms for all services which have been authorized by the Finance and Budget or the Board of Directors. ASUW Commissions, Entities, or Programs and Registered Student Organizations which receive funding from the ASUW for a given service or event must obtain appropriate forms from the Student Activities Office. Failure to do so will negate the ASUW's responsibility to pay for any unauthorized expenditure;
6. ASUW Commissions, Entities, and Programs funded by the ASUW are authorized to purchase supplies only through the Student Activities Office. In the event that such supplies are not available, the Student Activities Office staff shall assist said group in obtaining supplies at a reduced cost;
7. Only written contracts shall bind ASUW funds and only when signed by the Student Activities Director or his or her designated representative. Students shall be directed not to make verbal contracts. These shall not bind ASUW funds;
8. All ASUW purchases shall be completed through the University of Washington Purchasing Department through the Student Activities Office;
9. In the event that there are large specialized printing requirements related to unique processes, special deadlines, price, or any other potential advantage, the University Printing Plant, through the University Purchasing Department, shall assist students in making arrangements with outside suppliers;
10. Any ASUW Commission, Entity, or Program or Registered Student Organization seeking or obtaining outside funding to complement ASUW funds must inform the Finance and Budget Committee. A written statement of the ASUW event or service expected impact on ASUW facilities and services, including space, phones, equipment, staff and secretarial services must be included. All actual requests for outside funding must be approved by the Finance and Budget Committee prior to submission to the Board of Directors;
11. All revenues derived from the ASUW-sponsored programs shall be deposited in full into the ASUW program account.
a. To ensure that the income is deposited, all ASUW-sponsored events charging admission shall utilize the Husky Union Building (HUB) ticket crew.
b. All tickets, passes, or other admission devices shall be drawn through the Husky Union Building Ticket Office from preprinted, serial-numbered stock. Tickets, passes, and admission devices obtained in any other manner shall not be honored for events involving ASUW funds.
c. The ASUW Commission, Entity, or Program or Student Organization requesting ASUW funds for a program must report the actual amount of the revenues to the Finance and Budget Director no later than two weeks after completion of the program. The Finance and Budget Director shall notify the Finance and Budget Committee of any report of revenue.
d. No cash payments from gate or other earned revenues shall be made.
e. Surpluses accumulated to the operation of all ASUW activities shall revert to the ASUW General Funds at the end of the fiscal year, with exceptions stipulated elsewhere in the ASUW Bylaws.
f. If the funds for a Commission, Entity, or Program are overspent, the overrun shall be paid in full by the Commission, Entity, Program or Student Organization. Until such time, all funds for that purpose shall be automatically frozen. The level of expenditure shall not exceed the amount of the appropriations.
12. ASUW Commissions, Entities and Programs may be involved in co-sponsorships, endorsements, and co-productions as defined and stipulated below:
a. A co-sponsorship indicates that there are shared financial obligations between an ASUW entity and other sponsors. (Other sponsors include another ASUW entity, University department, or off-campus organization);
b. An endorsement indicates "support" for an event or program with no shared financial obligation. Endorsements shall comply with the following guidelines:
i. An ASUW Commission, Entity, or Program can endorse events or projects by any group, student or non-student, provided that the ASUW is not prohibited by law from association with the event or project (e.g. illegal attempts to influence legislation, promoting candidates in elections, etc.);
ii. Individual employees may endorse any event or project at their discretion, and may use their ASUW titles as identification, providing that the use of the ASUW title is not intended to imply endorsement by the ASUW; and
iii. Endorsement by a Commission, Entity, or Program, or by a Director of a Commission, Entity, or Program, does not entitle the sponsoring group to any privileges (e.g., reduced rental rates in the HUB, etc.) held by ASUW Commissions, Entities, or Programs.
c. Co-productions are contractual agreements between ASUW entities and University departments, and off-campus organizations where expenses are calculated in advance and revenues are split by percentage determination outlined in a contract.
13. Co-sponsorships and co-productions involving the use of ASUW funds by a Commission, Entity, or Program and non-ASUW shall be subject to the following guidelines:

D. Use of such funds is subject to all stipulations and limitations regarding the use of ASUW funds outlined in these Bylaws;

E. No later than five days before the event that the Commission, Entity or Program is co-sponsoring, the Commission, Entity, or Program must submit to the Finance and Budget Director the following in written form:

F. A description of the event that is being co-sponsored; and

G. The Amount of funds provided by the ASUW Commission, Entity or Program for the said event.

H. The Finance and Budget Director will report the information to the Finance and Budget Committee at the next meeting of said committee.

I. The Finance and Budget Committee may its discretion request additional information regarding cosponsorships or co-productions from participating Commissions, Entities, or Programs.

SECTION 4: INTERNAL BUDGET AND FINANCIAL REVIEW

A. At the beginning of the Autumn Quarter, the Finance and Budget Committee shall meet to review the previous end of the year financial statements, the budget for the fiscal year, and to establish the Committee's goals and working plan for the year.

B. The director of every ASUW Commission, Entity, and Program shall submit a plan of action for the year by the 6th week of Autumn Quarter to the Finance and Budget Committee. This proposed plan of action shall include the Commission's, Entity's, or Program's proposed goals, activities, events, services and how they plan to spend the allocated budget to accomplish the proposed plan of action, as well as any other requirement established by the Finance and Budget Committee.

C. The Finance and Budget Committee shall meet throughout the year with the director of each Commission, Entity, or Program to ensure that the director is working within the Commission's, Entity's, or Program's budget and to review the activities of that entity up to that date.

D. The director of each enterprise shall submit a business plan that lists with the enterprise's goals and how they plan to accomplish those goals, no later than the 6th week of Autumn Quarter.

E. The Finance and Budget Committee shall meet on a regular basis with the director of each enterprise to discuss the enterprise's financial status.

F. At the end of each quarter, the Finance and Budget Committee shall submit a summary report to the BOD of the Committee's activities and assessment of the Association's current financial situation.

G. At the end of each quarter, the Finance and Budget Committee shall review the budgets of all Commissions, Entities, and Programs receiving ASUW appropriations and shall make one of the following recommendations with regards to unspent funds. They may recommend that the Board of Directors:

1. Take no action, therefore continuing the Commission, Entity, or Program;
2. Freeze the remaining funds; or
3. Transfer the remaining funds to another Commission, Entity, or Program.

SECTION 5: FREEZES ON BUDGETS

A. The Finance and Budget Director and the President have the power to freeze Commission, Entity, Program, and Student Organization expenditures if the funds are not being spent for the budgeted purposes or if the expenditures are not within the legal and specific guidelines established by the ASUW, the University, and the State.

1. Before a freeze is imposed, a written warning outlining reasons for the impending freeze shall be delivered to the Director of Student Activities, who shall write the date and time on it and place it in the organization's campus mailbox or give it directly to the budget administrator of the organization. Either action shall constitute "receipt" of the warning.
2. The Student Activities Office shall keep a copy of the dated warning, and a copy shall be provided to the Finance and Budget Director and to the President.
3. In the 48 hours after the receipt of the warning, any expenditure from the Budget shall be approved by the Finance and Budget Director or President, who shall be available during the normal posted hours or as reasonably required. If the person is unavailable, the Finance and Budget Director or the President may authorize expenditures after determining that the expenditure is not in violation of ASUW Board of Directors Bylaws, University policy, or State law.
4. It shall be the responsibility of the organization's budget administrator to try to resolve the situation causing the impending budget freeze within 48 hours of receipt of the warning. If, at that time, the situation has not been resolved to the satisfaction of the person who issued the warning, then the budget may be frozen.

B. The Finance and Budget Committee shall review the freeze within one week of its imposition and determine the following:

1. The reason(s) for the imposition of the freeze; and
2. If the Bylaws were violated, which Bylaws were violated.

C. Based on its findings, the Finance and Budget Committee shall decide one of the following:

1. Removal of the freeze; or
2. Continued freeze of the budget.

D. The Finance and Budget Committee will report its decision at the next Board of Directors meeting.

SECTION 6: FUND POLICIES

A. ASUW shall account for its financial activities using the principles of fund accounting as provided for under generally accepted account principles (GAAP) for non-profit organizations. As such, ASUW may establish funds for its enterprise entities and for other activities that either require a demonstration of legal compliance or are deemed necessary for sound financial management.

B. Unless otherwise provided for in this section, all ASUW financial activity shall be accounted for within the ASUW General Fund. The net position of the General Fund shall be carried forward each year and may be spent as allocated to the Finance and Budget Committee by the Board of Directors.

C. The Experimental College Fund shall be used to account for all financial activity conducted by ASUW Experimental College. Except as provided for in § 7, B, the net position from Experimental College operations shall be retained within this fund.

D. The Bike Shop Fund shall be used to account for all financial activity conducted by ASUW Bike Shop. Except as provided for in § 7, B, the net position from Bike Shop operations shall be retained within this fund.

E. The ASUW Liability Reserve Fund shall be used to pay damage awards against the ASUW arising from general liability lawsuits (e.g., bodily injury, property damages, etc.) and is not intended to cover such things as contract disputes or claims based on discrimination. This fund will be kept at $100,000 annually.

SECTION 7: CAPITAL IMPROVEMENT FUNDS

A. The ASUW Capitol Improvement Fund shall be used for the ASUW Executive Office, The ASUW Commissions, Enterprises, and Programs. The net position of the fund shall be carried forward each academic year. The fund shall have a delineated line item in the ASUW Budget. No expenditure from the fund shall occur unless reviewed by the Finance and Budget Committee and approved by the BOD, except in cases of emergency or where otherwise specified.

B. The Experimental College, RainyDawg Radio, and the Bike Shop may be allowed to have a small Equipment Maintenance line item in their budget.

1. Item Cost for these expenditures may not exceed $100
2. Expenditures must be authorized by the entity director and reported to the ASUW Finance and Budget Director

B. Equipment maintenance, technology upgrades, repairs, insurance, and warranties, as well as all other capital improvements shall be financed by the ASUW Capital Improvements Fund (CIF).

C. The ASUW Executive Office, the delineated ASUW Commissions, Enterprises, and Programs may submit a request for an allocation from the Capital Improvement Fund on the form designed by the Finance and Budget Director.

1. A Capital Funding Request shall be reviewed by the Finance and Budget Committee and approved by the BOD, except for Emergency Equipment and Repairs (see Article V, § 7 B 3).
2. Requests must be considered by the Finance and Budget Committee at their next regular committee meeting.
3. Emergency equipment and repairs – In the event that circumstances arise such that an ASUW entity or the Executive Office requires the repair or replacement of equipment which in its absence would seriously limit or prevent the unit in :question to conduct its essential business, the President and Finance and Budget Director may jointly determine to immediately fund the said allocation request. The determination of the President and Finance and Budget Director may be overturned by a 3.4 vote of the BOD. If the decision is overturned, the request shall be considered in the manner that is outlined in Article V § 7 B 1 and 2.

D. The annual Budget shall note any major projected capital allocations for technology upgrades, and a portion of the Capital Improvements Fund, which shall cover said projected allocations, shall be reserved for this purpose.

E. Any unspent money from the fund shall be carried forward each year in the Capital Improvement Fund.

SECTION 8: BUDGET FORMAT

The budget style and format are at the option of the Finance and Budget Committee. The desired format and attendant instructions should be worked out as specified in § 1, C of the Budget General Policy. This is generally done at the initiative of the Chair of the Finance and Budget Committee.

SECTION 9: ALLOCATIONS COMPLAINTS

A. Instructions for Filing Complaint.

Instructions for filing a complaint under this appeal procedure, and copies of the ASUW Constitution and Bylaws, shall be made available by the ASUW.

B. Filing of Complaint

If a student objects to an allocation of ASUW funds, a written complaint must be submitted to the ASUW President by 5:00 p.m. of the University school day after the Finance and Budget Committee or Board of Directors allocated the funds. Unless good cause is shown, an extension of the deadline shall not be granted. Such a complaint must allege a violation of the State Constitution, applicable state laws, applicable University regulations, the ASUW Constitution, or the Bylaws of the Board of Directors. The burden of proof to demonstrate such a violation shall be on the student alleging the violation. No complaint shall serve as the basis for freezing ASUW expenditures except as shall seem fit and proper by the ASUW President, in accordance with the provisions outlined in this Section.

C. Review of Complaint

Upon decision by the ASUW President that the complaint addresses itself to the violations of the abovementioned provisions, the ASUW President shall review, according to Executive Procedure, and refer it to the Judicial Committee for additional review during its next regular meeting. The President shall:

1. Freeze the expenditure in question until the issue has been resolved;
2. Notify the Student Activities Director, the Vice President for Student Affairs, and the Attorney General's division of the nature of the complaint;
3. Meet with the Judicial Committee within two regular class days of the filing of the complaint and request an official report to be presented at the next Board of Directors meeting, regarding any illegality or violation as indicated in the complaint;
4. Request a legal opinion from the Office of the University Vice President for Student Affairs and the Attorney General's division; and
5. Request that the Finance and Budget Director submit a written account of ASUW actions in connection with the contested allocation. The account shall be submitted to the Judicial Committee, for review at its meeting.

D. Decision.

The ASUW Judicial Committee shall hear the complaint and submit an official report to the Board of Directors at its next meeting for final action. The Board of Directors may reconsider the initial allocation and revert the money to the Special Appropriations Fund, dismiss the complaint and unfreeze the appropriation, or reallocate the funds. Prompt notice of the final decision shall be given to the student alleging the violation.

SECTION 10: SPECIAL APPROPRIATIONS GENERAL POLICY

A. The Board of Directors shall make an annual appropriation of no less than $30,000 for use in program funding for Registered Student Organizations throughout the fiscal year. No expenditure from this fund shall occur unless reviewed by the Special Appropriations Committee.

B. Only Registered Student Organizations shall be eligible for funding from the Special Appropriations Fund.

C. Appropriations will be made in the form of a co-sponsorship, a shared financial obligation between ASUW and other sponsors.

1. Other sponsors include another Registered Student Organization, University department, or offcampus organization.

D. The criteria and procedures utilized by the Special Appropriations Committee shall not discriminate on the basis of race, color, national origin, sex, religion, sexual orientation, gender identity, or physical mental handicap.

E. The ASUW Special Appropriations Committee shall use the following general funding priorities when making funding recommendations and decisions:

1. Preference will be given to events demonstrating a wideness of appeal;
2. Preference will be given to events directed primarily at the students;
3. Preference will be given to organizations demonstrating a history of success in putting on wellattended events;
4. Preference will be given to organizations which have pursued other sources of funding, as through requests to university departments and fundraising; and
5. Preference will be given to items in requests that are essential to the event’s success (e.g. room requests, appropriate publicity materials, etc).

F. Any change in an event which alters its objectives or the way in which the objectives are sought as described at the time of the appropriation, must have the approval of a majority of the Special Appropriations Committee in order to retain funding.

G. All unspent appropriations made to Registered Student Organizations expire at the end of the ASUW fiscal year.

H. No contracts or subsidiary arrangements shall be made by Registered Student Organizations which in any sense remove control or accountability of all income and expenses from the ASUW without written approval of the Finance and Budget Director. Approval of such by the Finance and Budget Director shall be reported to the Special Appropriations Committee and to the Board of Directors at the next regular meeting of each group.

I. For requests less than or equal to $750, the Special Appropriations Committee may allocate monies from the Special Appropriations Fund. These decisions shall be reported to the Board of Directors at its next regular meeting, at which time the decisions from the Special Appropriations Committee can be repealed, amended, or postponed. The Special Appropriations decision becomes final and official if the Board of Directors takes no action during the meeting at which they are informed of that decision.

J. For requests in excess of $750, the Special Appropriations Committee shall make recommendations to be approved by Board of Directors.

K. Funds shall not be granted for any Registered Student Organization that attempts to circumvent the rules of Special Appropriations.

L. The Finance and Budget Director shall keep record of each Registered Student Organization who has requested from the Special Appropriations Fund. These records will be kept at least for the next five years following a request.

M. The maximum amount of money any Registered Student Organization may receive in total each year, including all requests, shall be set within the ASUW Budget.

SECTION 11: PROCEDURES FOR REQUESTING FUNDS FROM SPECIAL APPROPRIATIONS

A. All requests must be submitted as outlined below:

1. Tier One
a. Application must be completed at least 2 weeks before the event date.
b. The Registered Student Organization must consult with a Student Activities Advisor regarding the event.
c. Attendance by a representative of the Registered Student Organization at a meeting of the Special Appropriations Committee is mandatory before the Special Appropriations Committee shall consider the request.
2. Tier Two
a. The Registered Student Organization shall have been registered for a minimum of one year prior to the planned date of the event.
b. Application must be completed 3 weeks before the event date.
c. The Registered Student Organization must consult with a Student Activities Advisor regarding the event.
d. Attendance by a representative of the Registered Student Organization at a meeting of the Special Appropriations Committee is mandatory before the Special Appropriations Committee shall consider the request.
e. The Registered Student Organization has completed all required event evaluations during the current and previous academic year.
3. Tier Three
a. The Registered Student Organization shall have been registered for a minimum of three years from the planned date of the event.
b. The realistic anticipated attendance for the event shall be a minimum of 300 students.
c. Application must be completed 4 weeks before the event date.
d. The Registered Student Organization must consult with a Student Activities Advisor regarding the event.
e. Attendance by a representative of the Registered Student Organization at a meeting of the Special Appropriations Committee is mandatory before the Special Appropriations Committee shall consider the request.
f. Attendance by a representative of the Registered Student Organization at the Board of Directors meeting where the appropriation is considered is mandatory before receiving the Board of Director’s approval.
g. The Registered Student Organization has completed all required event evaluations during the current and previous academic year.

B. Funding limits per request for each tier shall be set within the ASUW Budget.

C. Special Appropriations funds will be allocated to events occurring during specific quarters as follows: Fall - 30%, Winter – 30%, Spring – 40%. If not all funds assigned to a specific quarter are used, they may be carried forward into the remaining quarters.

D. All requests must be submitted to the Finance and Budget Director using the Special Appropriations Online Interface (SAOI). If the SAOI is not functioning properly, written requests may be submitted to the Finance and Budget Director.

E. Appropriate estimates must be included for all monies requested.

SECTION 12: STIPULATIONS AND REGULATIONS REGARDING SPECIAL APPROPRIATIONS

A. The Special Appropriations Committee and/or the Board of Directors may place stipulations on the use of funds. Stipulations shall be binding and in accordance with Washington Administrative Code (WAC).

B. All Registered Student Organizations using ASUW funds shall abide by University, State, and Federal Policies outlined in the ASUW Guide, Policies, and Procedures Manual and be subject to the following set of regulations; failure to follow these regulations may result in a suspension of funding:

1. ASUW funded events must have students involved in the earliest stages of planning. Events which are initiated and/or controlled by faculty, staff, or the general public will not be funded by the ASUW.
2. Any events or activities funded wholly or partially by the ASUW must adhere to the ASUW requirements on publicity, location, revenue, etc.
3. No operating budget shall be funded for any Registered Student Organization. Operating budgets include, but are not limited to, general office supplies, salaries, telephones, and telephone-related charges.
4. Honorariums shall not be appropriated for resource people who are on the University payroll as staff or faculty.
5. All events and projects funded partially or totally with ASUW funds must use the word "ASUW" in speaker introductions, must publicly acknowledge their connection with the ASUW, and must include the ASUW logo and the Americans with Disabilities Act statement in all print and electronic advertising and promotional materials.
6. The ASUW shall provide standard authorization forms for all services which have been authorized by the Special Appropriations Committee or the Board of Directors. Failure to use these forms will negate the ASUW's responsibility to pay for any unauthorized expenditure.
7. A Registered Student Organization must inform the Special Appropriations Committee of any outside funding that has been obtained or is being sought to complement funds received from Special Appropriations.
8. All ASUW-sponsored events charging admission shall utilize the Husky Union Building (HUB) ticket crew.
9. All tickets, passes, or other admission devices shall be drawn through the Husky Union Building Ticket Office. Tickets, passes, and admission devices obtained in any other manner shall not be honored for events involving ASUW funds.
10. A portion of the total profit from the funded event will be given back to the ASUW.
i. The ASUW shall receive the portion of profit as defined as revenue from ticket sales minus the cost of the event paid by the RSO.
ii. ASUW shall not recoup more money than the amount allocated by Special Appropriations for the event.
iii. Revenue from ticket sales shall not be returned to the Registered Student Organization until the appropriate portion of the total profit is recovered by the ASUW.
iv. ASUW reserves the right to recuperate revenue before other co-sponsorships.
v. Profit returned to the ASUW shall be added to the available monies of the Special Appropriations Fund for the following academic year.
11. Any event where Special Appropriations funding covers no less than 70% of the total event expenses must charge an admission price to members of the general public.
12. If a Registered Student Organization overspends its allocation for an event, the overrun shall be paid in full by the Registered Student Organization.
13. An event evaluation must be completed by the Registered Student Organization within 4 weeks following the completion of a funded event.
i. The event evaluation shall be submitted using the Special Appropriations Online Interface.


14. A complete budget for all co-sponsored events must be submitted to the ASUW. Records documenting final expense and revenue figures must be submitted as part of the event evaluation.
15. Only written contracts shall bind ASUW funds and only when signed by the Student Activities Director or his or her designated representative. Students shall be directed not to make verbal contracts. These shall not bind ASUW funds.
16. All ASUW purchases shall be completed through the University of Washington Purchasing Department through the Student Activities Office.

ARTICLE VI- ASUW VOLUNTEER APPOINTMENTS FOR COMMITTEES

SECTION 1: COMMITTEE APPOINTMENTS

A. ASUW Student Senate Representatives and Senators not appointed by the Board of Directors shall an exception to the open selection process and shall follow all procedures outlined by the ASUW Student Senate Bylaws and Rules not inconsistent with the ASUW Constitution and Bylaws

B. ASUW appointees to committees may not automatically remain on a committee after their term expires. Appointees may re-apply and go through an open selection process. Re-appointments must be confirmed by the Board of Directors. No ASUW appointee to an ASUW committee, except those that have open membership, may serve more than two consecutive terms. Appointees to ASUW Student Senate, ASUW committees that have open membership, and University committees may serve additional terms so long as they undergo the necessary process for each term they serve.

C. No ASUW volunteer may be appointed to more than three (3) at-large appointments to ASUW committees, nor shall any ASUW volunteer be appointed to more than one at-large position of the committees delimitated in article X of the ASUW Constitution, where participation in Governance Committee shall not count towards either stated total. In regards to summer volunteer appointments, the outgoing Vice President shall appoint for these positions during his/her term in office in spring quarter.

D. Board members shall not have priority in being selected for committees.

E. Appointees to university committees, faculty councils, and faculty committees shall sign an agreement that they will represent the opinion of the ASUW if expressed. Appointees to ASUW committees shall not be required to represent the opinion of the ASUW.

F. If there is more than one ASUW seat on a University committee, the outgoing Vice President, in accordance with the open-selection policy, shall be allowed to appoint up to 50% of the At-Large members for those University committees, to serve terms during the following year.

G. The procedure for open selection shall be established in this section of the Bylaws and shall be applied to all non-paid ASUW appointments except those to the Student Senate or those excluded by Article VI, Section 2 of the Bylaws. The open selection process shall be defined as follows:

1. The screening of applicants shall occur by applicants completing the online volunteer application form created by the Vice President.
2. Every effort should be made to acquire at least 3 applicants before conducting interviews. In instances where there are a large number of applications for a single committee, applicants may be asked to submit responses to written questions.
3. All interviews for ASUW appointments must be conducted by the Chair of the respective committee. All interviews for non-ASUW committees shall be conducted by the Vice President or approved representative and one other member of the Board of Directors.
4. Interviews for Student Senate Commuter Senators shall be conducted by the Senate Membership Coordinator or, in their absence, another Senate Officer and the Vice President or approved representative.
5. Basis for Selection
a. The underlying basis for selection of all volunteers requires that appointees have a desire to become enthusiastic participants in the Association;
b. Appointees demonstrate either past experience in the work of the committee or volunteer position or a desire to acquire some experience;
c. Appointees must express a commitment to providing regular updates on committee activities to the Vice President through the Governance Committee Blog;
d. In the case of non-ASUW committees, appointees must express a commitment to representing student interests as determined by the Board of Directors and Student Senate.
6. Committees designated in these Bylaws as having ‘open membership’ are not subject to the open selection process.

H. The Vice President must give a copy of the names and contact information for the following year appointments to the Personnel director to store over the course of the summer to ensure organizational memory.

I. The outgoing Vice President in accordance with the open-selection policy, shall be allowed to appoint all At-Large members for those University committees with ASUW seats to serve terms during the following year.

J. No Employee of the Association, other than those mandated by Article X of the ASUW Consitution, be permitted to be appointed as an at-large member to a Delineated committee of the ASUW.

K. the following are defined as University Committees for purposes of Article X of the ASUW Consitution:

i. All faculty councils
ii. All advisory committees and boards
iii. The Student Technology Fee Committee
iv. The Services and Activities Fee Committee
v. University Bookstore Board of Trustees
vi. Committee on Academic Conduct
vii. All other committees as declared such by vote of BOD

SECTION 2: APPOINTMENTS TO AD-HOC OR SPECIAL UNIVERSITY COMMITTEES

A. In the case of volunteers for ad-hoc or university committees, defined as those university committees that arise for a special purpose and are not recurring, the ASUW Vice President shall directly make an appointment, subject to approval by the Board of Directors

B. These appointments shall only be made when adherence to the open selection policy would preclude adequate ASUW representation in important committee deliberations.

C. These appointments as well as the justification for why the Open Selection Process is being avoided must be presented in regular bill form.

D. The Board of Directors, after one academic quarter has the option to review the appointee and recommend the Open Selection Process or removal of the appointee.

SECTION 3: INTERIM APPOINTMENTS

A. In cases where all of the provisions of open selection shall result in an unreasonable delay in filling an unexpected vacancy on a committee, the ASUW Vice President shall make an interim appointment, subject to approval by the Board of Directors.

B. Interim appointments shall be for a period not to exceed four weeks.

C. Interim appointments shall only be made when adherence to the open selection policy would preclude adequate ASUW representation in important committee deliberations.

D. Interim appointments must be presented in regular bill form, shall include on the bill the reason for needing an interim appointment and the term of appointment, and may be passed by the Board of Directors after only one reading.

SECTION 4: STUDENT SENATE REPRESENTATIVES

A. ASUW Student Senate representatives shall be selected by the Student Senate.

B. One ASUW representative on the Services and Activities Fee Committee shall be an ASUW Student Senate representative.

C. One ASUW representative on the Student Technology Fee Committee shall be an ASUW Student Senate representative.

D. One ASUW representative to the GPSS shall be an ASUW Student Senate representative.

E. The ASUW Student Senate shall have at least one representative on each ASUW standing committee.

ARTICLE VII- COMMITTEES OF THE BOARD OF DIRECTORS

SECTION 1: COMMITTEE MEMBERSHIP AND ATTENDANCE

A. Members of ASUW committees shall be allowed no more than one unexcused absence, with no more than four accumulated absences over the period of an academic quarter, except for the Student Senate, which shall adopt its own attendance policy in its Bylaws.

B. The ASUW President shall be the only individual authorized to vote by proxy.

C. Excused absences must be cleared by the Chair of each committee, and the committee shall be informed at each meeting whether committee members who are not present are excused or not.

D. A committee member whose absence was not excused may appeal the Chair's ruling to the committee at the next meeting at which he or she is in attendance. The committee may overrule the Chair's decision by a simple majority vote.

E. The Chair of any committee, except for the Student Senate, shall recommend to the Vice President the removal of any committee member who has more than one unexcused absence or more than four accumulated absences. The Chair of the Student Senate, with the consent of the Student Senate Steering Committee, shall recommend the removal of any Student Senate member for absence, according to the Student Senate Bylaws.

F. Vacancies created by the removal of committee members shall be filled in the same manner as the original appointment was made. The ASUW Vice President may make an interim appointment, with the confirmation by the Board of Directors, in cases where an appointment is needed immediately. The interim appointment shall only be until such a time as the position can be filled.

G. The Chair of any committee may request that the Board of Directors remove any committee member after one written warning to that committee member citing inadequate committee participation or performance as determined by a consensus of the committee, or of the Steering Committee in the Student Senate's case, or as deemed necessary by the Committee Chair.

H. Reasons for such a request by any Chair shall include, but not be limited to, repeated avoidable absences, repeated tardiness, inability to carry out work assignments as directed by a simple majority of the committee, lack of cooperation with fellow workers, inappropriate conduct or behavior as determined by a consensus of the committee, or gross misconduct.

I. Committee members shall be ineligible to vote if, upon arrival at a meeting of the committee, the member is late, or if the member leaves the meeting during a discussion of the matter under consideration by the committee, unless permission to vote is granted by the Chair.

SECTION 2: APPLICATION GUIDELINES

A. No application for an ASUW position shall ask for "living group" or "living affiliation" information, except for those of the Student Senate and those provided for herein.

B. All ASUW appointments shall be consistent with UW Equal Opportunity and non-discrimination guidelines.

SECTION 3: REPORTS FROM COMMITTEES

A. Reports from committees shall be submitted to the Board of Directors by the Chair of the committee or by a Board member on the committee. Such reports shall be submitted at the next regular meeting of the Board of Directors following the committee meeting at which time the committee voted to make a recommendation to the Board of Directors. The committee report shall include, but not be limited to, the recommendation of the committee, the committee vote, and any minority reports from the committee members.

B. Reports from committees shall be acted upon as the Board of Directors shall determine. The Board of Directors shall consider itself officially notified of a committee recommendation upon receipt of the written report from the committee by the Clerk of the Board of Directors.

SECTION 4: RESOLUTIONS OF STUDENT OPINION

A. Resolutions of student opinion passed by the Student Senate shall stand as the official student opinion of the ASUW unless the BOD takes action as per the ASUW Constitution Article VIII, § 8, B. This action must take place within two meetings of the presentation to the BOD of the resolution. Presentation must occur at the next BOD meeting following the passage of the resolution by the Senate.

B. Resolutions that stand as the official student opinion of the ASUW shall be represented by ASUW appointees to university committees, faculty councils, and faculty committees when relevant.

SECTION 5: COMMITTEE RULES, POLICIES, AND PROCEDURES

A. Each committee shall establish, with a two-thirds affirmative vote and the approval of the Board of Directors, necessary Rules, Policies, and Procedures.

B. Changes to committee Rules, Policies, and Procedures require a two-thirds affirmative vote of the committee and the approval of the Board of Directors.

C. Each committee shall keep on file a current copy of any and all Rules, Policies, and Procedures.

SECTION 6: DELINEATED COMMITTEES

All delineated committees are named and defined in the ASUW Constitution Art. X §(1)(A)

SECTION 7: STANDING COMMITTEES

The following are the Standing Committees of the ASUW as defined in Art. X §(1)(B) of the Constitution and have all rights and privileges stated therein:

A. Committee on Student Safety.

1. Membership.
a. There shall be eleven voting members, as follows:
i. The Director of Community Relations, who shall serve as Chair;
ii. ASUW President or proxy;
iii. One representative of the ASUW Student Senate;
iv. One representative selected from each of the following groups:
-Panhellenic Association,
-Interfraternity Council,
-Residence Hall Student Association,
-Graduate and Professional Student Senate, and
v. Four students at-large, who shall be selected through the ASUW Governance process.
b. There shall be five ex-officio non-voting members, one selected from each of the following groups:
i. Office of Vice Provost for Student Life;
ii. University of Washington Police Department;
iii. ASUW Women's Action Commission;
iv. Committee Organizing Rape Education; and
v. Student Activities Office Advisor.
2. Functions.
The functions of the Committee on Student Safety shall be to:
a. Plan and oversee the implementation of student safety efforts;
b. Initiate projects as are deemed necessary and complete projects delegated to the Committee by the Board of Directors;
c. Work in conjunction with the UW Police Department to educate students on crime prevention and student safety;
d. Report to the Board of Directors quarterly.

B. Special Appropriations Committee.

1. Membership.
a. There shall be nine student members, as follows:
i. The Finance and Budget Director, who shall serve as Chair;
ii. ASUW President or proxy;
iii. The Director of Policy and Procedures;
iv. Two representatives from the ASUW Student Senate; and
v. Four additional members selected through the Governance process.
b. A representative of the Student Activities Office shall be a member without vote.
2. Functions of the Committee.
The Special Appropriations Committee shall:
a. Review all requests by Registered Student Organizations for Special Appropriations funding.
i. The Special Appropriations Committee shall make decisions on all Special Appropriations requests that do not exceed the amount of $750. These decisions shall be reported to the Board of Directors at its next regular meeting, at which time the decisions can be repealed, amended, or postponed. The Special Appropriations Committee decision becomes final and official if the Board of Directors takes no action during the meeting at which they are informed of the decision.
ii. For Special Appropriations requests in excess of $750, the Committee shall follow its normal procedures. However, decisions of the Committee in these instances shall only qualify as recommendations. The Board of Directors must then vote to accept/amend/reject the Committee's recommendation.
b. Be responsible for assuring that all stipulations and regulations on ASUW funding are followed by Entities receiving Special Appropriations allocations.
c. The Special Appropriations Committee must follow all guidelines and procedures outlined in Article V of these Bylaws.

C. Joint Commission Committee (JCC)

1. Membership
a. There shall be a number of voting members equal to the number of commissions plus three, to be delineated as follows:
i. The director from each ASUW commission or proxy;
a. A Commission Director must notify the committee Chair prior to the proxy being given voting privileges.
ii. ASUW President or proxy;
iii. The Director of Diversity Efforts, who shall serve as the chair;
iv. One member of the Student Senate, who serves as a liaison between the committee and the Senate.
b. There shall be ex-officio non-voting members, as follows:
i. A representative of the Student Activities Office;
ii. A representative of the Committee Organizing Rape Education,
iii. Open membership of interested undergraduate and graduate students appointed through the respective student governments’ volunteer appointment process.
2. Functions
a. Allocate Joint Commission Committee funding, in accordance with the following guidelines:
i. Any allocation of funding must be approved by a majority of the voting members present, and contingent upon quorum being met.
(1) Quorum shall consist of at least 5 voting members
ii. Any event organized by a Registered Student Organization (RSO) shall be cosponsored financially according to the following parameters:
(1) An official JCC co-sponsorship shall not exceed $100
(2) A minimum of one Commission Director shall be directly involved in planning the event
(3) The RSO shall not receive funding from the ASUW Special Appropriations Committee
(4) Any funding request from an RSO must be submitted to the chair at least three days prior to a JCC meeting for consideration that week
iii. The Chair of the JCC shall provide weekly updates to the Director of Finance and Budget on the status of the JCC fund.
iv. The money allocated shall foster the other stated purposes of the Committee, with an emphasis on allowing flexibility, joint-programming, and any other collaboration between different commission directors.
b. Establish the coordination, communication and interaction between the ASUW commissions;
c. Disperse information related to the operation, goals and changing condition of each Commission to constituents;
d. Ensure the attendance and involvement of all voting members with commission activities
i. The Chair shall be required to actively seek meetings time that allow for maximal attendance of all voting members
e. The JCC shall meet weekly, excepting cancellation by the committee Chair.
f. The Commission Directors shall submit forms every other meeting to the Chair regarding individual Commission endorsements and co-sponsorships, so that the Chair can submit updates to the ASUW BOD.

D. Course Fee Review Committee

1. Membership.
a. There shall be six voting members; as follows:
i. One member of the Board of Directors, who shall serve as chair;
ii. ASUW President or proxy;
iii. One representative of the ASUW Student Senate
iv. One representative from the Graduate and Professional Student Senate; and
v. Two students at-large, who shall be selected through the ASUW Governance Process.
b. A representative of the Student Activities Office shall be an ex-officio member without vote.
2. Functions.
The Course Fee Review Committee shall:
a. Review Proposed course fees referred to the committee by any college or school to ensure compliance with the University course fee policy.
i. Provide the requesting college or school with a written recommendation, highlighting any concerns related to compliance.
a. A recommendation should be issued within two weeks of a proposed course fee being received.
b. A recommendation should be approved by a majority of members prior to being sent to the college or school.
c. If the committee is unable to meet within two weeks of a proposed course fee being received, the Chair is authorized to formulate a recommendation to besent to the college or school.
b. Collaborate with student organizations that evaluate proposed course fees to ensure that recommendations are consistent campus wide.
c. Provide a forum for students to ask questions and share concerns related to course fees and the course fee policy.
d. Assist the Office of Planning and Budgeting as needed with the annual reviews of departmental course fees.
e. Advocate for student interest when revisions to the course fee policy are considered.
f. The Chair shall maintain comprehensive records, including but not limited to:
i. Minutes for all committee meetings;
ii. University of Washington course fee policy;
iii. Documents related to the history of the Course Fee Review Committee and course fee policy developments over time;
iv. Documents related to course fees and recommendations;
v. Contact information for student organizations that review course fees;\
vi. Lists of course fees assessed each school year, as provided by the Office of Planning and Budgeting.

SECTION 8: PROGRAM & ENTERPRISE STANDING COMMITTEES

The following are Standing Committees of the ASUW as defined in Art. XI §(1)(B) of the Constitution and have all the rights and privileges stated therein:

A. Experimental College Board of Appeals ("BOA").

1. Membership.
a. The ASUW Experimental College Director (serving as chair, voting only when there is a tie). Serves as recording/corresponding secretary.
b. The ASUW Experimental College Accountant.
c. The ASUW Experimental College Instructor Services Supervisor.
d. An ASUW volunteer representative.
e. The ASUW Board of Directors liaison to the Experimental College.
f. Two Experimental College instructor representatives to the Board of Appeals.
g. The Student Activities Office advisor assigned the Experimental College will serve as an exofficio, non-voting member.
h. The ASUW President or proxy.
2. Meetings of the BOA.
a. Meetings shall be held on an as needed basis at the discretion of the chair, but no less than once per academic quarter.
b. Requests for appeals shall be directed to the chair.
c. The chair will schedule a meeting of the BOA within 30 days of receiving any request for appeal.
d. Members of the BOA will receive two weeks written notice before any meeting.
e. At least five of eight voting members must be present to establish a quorum.
f. There shall be no voting by proxy.
3. Functions of the BOA.
a. To resolve formal disputes between individuals and the Experimental College.
b. To write "Resolutions of Appeal" statements in response to formal, written disputes filed with the BOA.
c. Resolutions of Appeal are binding, i.e., the ASUW Experimental College Director is required to carry out and implement the Resolutions of Appeal.
d. The BOA is not a policy-making body. No decision of the BOA may enact new policy on behalf of the Experimental College. The BOA may, however, reverse current Experimental College policy on an individual basis in response to an appeal.
4. Members of the BOA.
a. Members of the BOA shall serve from February 1 to January 31 of the following calendar year.
b. Employee members are chosen through the personnel hiring process.
c. The ASUW Representative is a UW student, chosen through the governance process to serve one academic year.
d. Instructors Representatives are chosen at the spring instructors meeting. Any Experimental College instructor present at the meeting who has taught during Spring Quarter or has made arrangements to teach during Summer Quarter of the given year may be a candidate and may vote. All candidates must be present at the meeting. All candidates must receive a majority of votes (more than 50%). Twenty (20) instructors must be present for quorum to elect representatives.
e. Members must have no additional role in BOA or Experimental College operations except as specified by job descriptions.
5. Decisions of the BOA may be appealed to the BOD within two weeks of the BOA decision. Appeals to the BOD must be made in writing and submitted to the BOD Clerk. The BOD shall commence review of the appeal within two weeks of the filing of the appeal. All BOD decisions are final.

B. Experimental College Advisory Committee ("ECAC").

1. Membership of the Committee.
a. The ASUW Experimental College Assistant Director (serving as chair, voting only when there is a tie).
b. The ASUW Experimental College Operations Supervisor (serves as recording/corresponding secretary).
c. The ASUW Experimental College Public Relations & Feedback Supervisor.
d. An ASUW volunteer representative.
e. Three Experimental College instructors' representatives to the Advisory Committee, chosen by vote each spring to serve one academic year.
f. The Student Activities Office advisor assigned the Experimental College will serve as an exofficio, non-voting member.
g. The ASUW President or proxy.
h. An At-Large member of the ASUW Board of Directors.
2. Meetings of the ECAC.
a. Meetings shall be held at least once month, at a time set by the chair. Meeting times may be adjusted at the discretion of the committee.
b. At least five of eight voting members must be present to establish a quorum.
c. There shall be no voting by proxy.
3. Functions of the ECAC.
a. To review recent progress of Experimental College operations.
b. To review Experimental College spending and budget projections.
c. To suggest means of general improvement to the Experimental College.
d. To vote upon "advisory resolutions" to be filed by the Assistant Director. Advisory Resolutions will be implemented at the discretion of the ASUW Experimental College Director. Resolutions are not binding. The Director will respond to all such resolutions in writing.
4. Members of the ECAC.
a. Members of the committee shall serve from February 1 to January 31 of the following calendar year.
b. Employee members are chosen through the personnel hiring process.
c. The ASUW Representative must be a UW student chosen through the governance process to serve one academic year.
d. Instructors Representatives are chosen at the spring instructors meeting. Any Experimental College instructor present at the meeting who has taught during Spring Quarter or has made arrangements to teach during Summer Quarter of the given year may be a candidate and may vote. All candidates must be present at the meeting. All candidates must receive a majority of votes (more than 50%). Twenty (20) instructors must be present for quorum to elect representatives.
e. Members may request to borrow one list of instructors' names and phone numbers per quarter, so long as use of this list is not misused as judged by the Director of the Experimental College, and must be returned upon request.
f. Members must have no additional role in ECAC or Experimental College operations except as specified by job descriptions.
5. Decisions of the ECAC may be appealed to the BOD within two weeks of the ECAC decision. Appeals to the BOD must be made in writing and submitted to the BOD Clerk. The BOD shall commence review of the appeal within two weeks of the filing of the appeal. All BOD decisions are final.

C. Radio Station Advisory Committee.

1. Membership.
a. The ASUW Radio Station Assistant Manager who shall serve as chair, voting only when there is a tie.
b. The ASUW Radio Station General Manager who shall serve as secretary.
c. Two Radio Station DJ representatives who shall be chosen at the fall all-staff Radio Station meeting.
(1) Any Radio Station DJ may vote and is eligible to be a representative.
(2) There must be at least 60% of all active DJ’s present at the meeting to establish quorum when electing representatives.
d. An ASUW Student Senate representative.
e. The ASUW Board of Directors liaison to the Radio Station.
f. The Student Activities Office advisor assigned to the Radio Station will serve as an ex-officio, non-voting member.
g. The ASUW President or proxy.
2. Meetings.
a. Meetings shall be held at least once a month, at a time set by the chair. Meeting times may be adjusted at the discretion of the committee.
b. At least five of seven voting members must be present to establish quorum.
3. Functions.
a. To review recent progress of Radio Station operations.
b. To review Radio Station spending and budget projections.
c. To make recommendations to management on issues of general improvement to the Radio Station.
4. Appeals to the Board of Directors.
a. Should the management neglect to respond accordingly to recommendations of the committee, an appeal may be made to the Board of Directors.
b. All appeals must be submitted to the Board of Directors within two Board of Directors meetings, via the Board of Directors liaison, of the committee recommendation.
c. The Board of Directors may mandate a particular course of action to the management of the Radio Station.

D. Off-Campus Housing Advisory Committee

1.Membership
a.The ASUW Off-Campus Housing Affairs Director who shall serve as the chair, voting only when there is a tie;
b.There shall be nine voting members; as follows:
a.The ASUW Off-Campus Housing Affairs Assistant Director who shall serve as Vice Chair;
b.Three Students at-large, that shall be selected through the ASUW governance process;
c.One representative from ASUW Student Senate;
d.One Graduate Professional Students Senate representative;
e.One Student representative from the North of 45th Committee;
f. The ASUW Board of Director’s liaison to OCHA;
g. The ASUW President or proxy;
c.The Student Activities Office advisor assigned to OCHA.
2.Meetings
a. Meetings shall be held at least once a month, at the discretion of the chair.
b. At least five of nine voting members must be present to establish quorum.
3. Functions
a. To advise the Director and staff to the needs of the student population in regards to housing, housing-related services, and other relevant information.
b. To advise and assist in the planning and implementation of housing fairs, workshops, seminars, and other events.
c.To advise the revision process of the Husky Housing Handbook and other office published material.
d. To make recommendations to management on issues of general improvement to the Off-Campus Housing Affairs Office.
4. Appeals to the Board of Directors
a. Should the management neglect to respond accordingly to recommendations of the committee, an appeal may be made to the Board of Directors.
b. All appeals must be submitted to the Board of Directors within two board meetings via the Board of Director's liaison, of the committee recommendation.
c. Management will be given proper notice and venue to respond to the appeal in an official capacity.
d. The Board of Director may mandate a particular course of action to the management of Off-Campus Housing Affairs Office.

SECTION 9: TASK FORCES

A. The Task Forces of the ASUW shall be created for specific issues or to deal with specified issues. The creation/continuation of a Task Force must be approved by the Board of Directors and shall not continue past the end of the academic year in which it is created. Except for Task Forces specifically designated as having open membership, all At-Large volunteers appointed to Task Forces must adhere to the open selection p rocess as defined in Article VI §1 B.

B. Ongoing Student Interest Task Forces may be activated by the Board of Directors when they see fit to address issues that are permanent but require varying workload from year to year. An Ongoing Student InterestTask Force shall not continue past the academic year in which it was activated.

a. The Ongoing Student Interest Task Forces shall be:
i. Transportation, which shall be charged to:
1. Work for accessible, affordable transportation of students to and from campus, and
2. Seek environmentally sustainable transportation models that are student friendly, and
3. Coordinate with the University Transportation Committee, and any other relevant groups, and
4. Carry out other tasks as assigned by the Board of Directors.
ii. Textbook Affordability, which shall be charged to:
1. Raise awareness among faculty of the financial impacts on students of their choices for textbooks and other course materials, especially the impact of rapid adoption of new editions of textbooks, and
2. Encourage faculty to take a leadership role in adopting new models for course materials that will increase accessibility and affordability for students, and
3. Coordinate with the UW Book Store, the Faculty Senate, and any other relevant groups, and
4. Carry out other tasks as assigned by the Board of Directors.
iii. Communication Strategy, which shall be charged to:
1. Conduct a comprehensive review of all methods of communication employed by the Association, and
2. Create a strategic report on communications that focuses on current best practices, areas of improvement, and new communication media, and
3. Assemble a communications packet including a simple communications manual and a toolkit including graphic elements, document templates, and examples, and
4. Carry out other tasks as assigned by the Board of Directors.
iv. Alumni Relations, which shall be charged to:
1. Build connections between current participants in ASUW and their counterparts from the past for mentorship and institutional memory, and
2. Coordinate with the Alumni Association, UW Advancement, and any other relevant groups, and
3. Carry out other tasks as assigned by the Board of Directors.
b. Membership
i. A Chair, to be appointed by the Board of Directors.
ii. Open membership to be coordinated by the Chair of each committee and approved by the Vice President.
c. Liaisons
i. There shall be a liaison from the Board of Directors, who is eligible to be appointed as Chair.
ii. There shall be a liaison from the Student Senate, who is eligible to be appointed as Chair.
d. Functions
i. Plan and carry out projects to advance student interests with regard to the assigned issues.
ii. Assist the Board of Directors in collaborating with the Student Senate to follow up on relevant Senate legislation.
iii. Serve as a coordinating body for constituencies who are affected by the assigned issues.
iv. Serve as a coordinating body for student groups who are working on the assigned issues.
v. Recruit new members as needed to carry out the assigned work.
vi. Submit a weekly report on activities to the Director of Policy and Procedures that will be made publicly available.
vii. Other functions necessary to transparently advance student interests with regard to the assigned issues as determined by the Chair.
viii. The Chair of the task force must submit a comprehensive summary of the Task Force’s findings and actions, as well as a recommendation regarding the continuation of the Task Force, to the Board of Directors no later than the tenth week of spring quarter.
e. Creation
i. An Ongoing Student Interest Task Force may be added to this section by the Board of Directors via a bill that amends this section to add the title and charge of the Task Force.
f. Bylaws
i. The Ongoing Student Interest Task Force shall draft and submit internal bylaws to the Board of Directors in accordance with ASUW Constitution Article VII.

ARTICLE VIII- RECORDS AND REPORTS

SECTION 1: DOCUMENTATION FROM COMMITTEES.

The Chair of each ASUW committee shall be responsible for assuring that written minutes of the meetings are kept and archived. Prior to meetings, the Chair shall send notice of meeting and agenda to members of the committees, the Student Activities Office Advisor, and other appropriate persons and groups.

SECTION 2: PROJECTS AND POLICY STATEMENTS

Statements of projects or policies, which need approval of the Board of Directors, shall be submitted to the Board in writing along with the recommendation of the committee or individual. The vote of the committee and a minority report of a committee report may be filed.

SECTION 3: QUARTERLY REPORTS

A. Each Board of Directors member; Commission, Program, and Entity Director; and Committee Chair shall be required to submit a written quarterly report to the Board of Directors.

B. Quarterly reports shall include accomplishments, concerns, future goals, and advice for the benefit of the ASUW. For the quarters of winter and spring, the quarterly reports shall also include a summary of the previous quarter goals.

1. For the Fall Quarter, a report is required to be submitted that details the goals and aspirations for that upcoming quarter and shall also be required to be posted online.
2. The Personnel Director will work directly with the Computer Consultant to ensure that the quarterly reports are online by the third Monday of the quarter.
3. Each report shall be kept in a permanent file in the ASUW office and shall be available on the ASUW website.
4. Each commission, Entity, and Program shall keep a permanent file of their own reports.
5. A copy of each report shall be sent to the Student Activities Office, supervisory bodies, and other appropriate persons or groups.
6. Each report should summarize and explain the activities of the person or group on whose behalf it is written and should further seek to make a realistic appraisal of the present and future status of the position or group.
7. Each Director or Manager’s report shall include reports of any subcommittees.

C. All Quarterly Reports shall be submitted by the second Monday of the Quarter.

D. Failure to submit a report which is acceptable to the Board of Directors may result in sanctions, as deemed appropriate by the Board of Directors.

SECTION 4: FILE MANAGEMENT AND RECORD-KEEPING

All employees and Entities of the ASUW are responsible for following the guidelines and procedures outlined in the University of Washington's Record Management Manual and the requirements of the ASUW's internal file management system. Both resources can be obtained in the ASUW Main Office.

SECTION 5: INTERNAL AND EXTERNAL COMMUNICATION

All employees and Entities of the ASUW are responsible for following and complying with the guidelines and procedures outlined in the ASUW's Communication Plan.

SECTION 6: RESOLUTIONS OF STUDENT OPINION

A. Resolutions of student opinion passed by the Student Senate shall stand as the official student opinion of the ASUW unless the BOD takes action as per the ASUW Constitution Article VIII, § 8, B. This action must take place within two meetings of the presentation to the BOD of the resolution. Presentation must occur at the next BOD meeting following the passage of the resolution by the Senate.

B. Resolutions that stand as the official student opinion of the ASUW shall be represented by ASUW appointees to university committees, faculty councils, and faculty committees when relevant.

SECTION 7: RECORDS ARCHIVING AND AVAILABILITY

A. In addition to keeping physical records of ASUW activities all records delineated in this section shall be made available via a publicly available website maintained by the ASUW.

B. The following ASUW activities, records and decisions, once posted onto the records site, shall be made permanently available:

1. Board of Directors Bill
2. Yearly Budget
3. Special Appropriations Allocations
4. Judicial Committee Recommendations
5. Judicial Committee Judgments
6. Ballot Measures
7. Elections Results
8. Legislative Agendas
9. Committee Minutes
10. Quarterly Reports as required by § 3 of this article

C. The following ASUW activities, records and decisions, once posted onto the records site, shall be kept only so long as they are the most current version.

1. Special Appropriations Year to Date Balance: the current year's fund balance shall be made available specifying amounts granted to each appropriation recipient as approved by the Board of Directors
2. ASUW Employee Job Descriptions
3. ASUW Elections Policies and Procedures

D. All activities, records and decisions described in Part C and D shall be made available within one week of their final approval by the appropriate committee. Committee Chairs and Program Directors are responsible for ensuring the prompt posting of the records their entity oversees, however this duty may be delegated as seen necessary by the Personnel Committee.

E. Records shall be posted in final form as approved by the entity using the most universal digital format available at the time of posting as determined by ASUW computing staff.

F. Whenever possible, and as resources provide, archived records available in physical form that are to be made permanently available should be placed online at the direction of the Director of Policy and Procedures.

G. Mistakes in postings, if not corrected within one week of initial posting, must be approved by either the Director of Operations or the President and a note must accommodate the correction explaining the original mistake.

H. At the beginning of each year all ASUW employees with records keeping responsibilities relating to Part B and C of this Section shall be trained in proper use of the records keeping site to ensure continuity and reliability of records kept within.

ARTICLE IX- ASUW PERSONNEL

SECTION 1: REGULATIONS

A. All ASUW appointments must be in accordance with Executive Order Fifty, the Bylaws of the Board of Directors, and other applicable University and ASUW policies.

B. Except as herein provided, ASUW officers, Board of Directors members, Commission Chairs, and Program Directors do not have the authority to independently hire or terminate any ASUW employee.

C. Any individual acting in an unauthorized manner does not represent the ASUW in any way and shall incur any and all legal liability for such acts.

D. No retroactive appointments shall be made without the approval of the Board of Directors. In those unusual circumstances where such an appointment is necessary, the Board of Directors must determine that there is an overriding reason for making an appointment retroactive.

E. There shall be no retroactive salary increases.

F. Positions requiring the approval of the Board of Directors, upon the recommendation of the interview subcommittee of the Personnel Committee, are:

1. Program and Commission Directors and Assistant Directors;
2. Enterprise Management;
3. Personnel and Finance and Budget Directors;
4. Office Staff; and
5. Additional positions, as determined by the Board of Directors.

G. Office hours shall be posted and maintained, averaging not less than the number specified in the letters of agreement and job descriptions.

1. Office hours are to be held within the ASUW complex, with at least seventy-five percent of those hours held between 8:00 a.m. and 6:00 p.m., Monday through Friday.
2. Office hours may include Board of Directors meetings, conferences, and other ASUW business.

H. The terms of appointment for non-hourly employees of ASUW programs headed by a Director or Manager, except for the Experimental College and Bike Shop, shall run concurrent with the University fiscal year. The terms of appointment for all other non-hourly ASUW employees shall run concurrent with the term of office of the Board of Directors under which the appointment is made.

I. All ASUW hourly employees not holding a Director or Manager position shall be hired on a quarterly basis for a period to be determined by the Board of Directors. During Spring Quarter, the terms of ASUW hourly employees working in programs headed by a Director or Manager shall terminate at the end of the University fiscal year. All other ASUW hourly employees' terms of appointment shall expire on the final day of the Board of Directors' term, unless extended by action of the incoming Board of Directors.

J. When considering applicants in appointment, the ASUW shall not discriminate against any person on the basis of age, sex, color, race, origin, creed, religion, disability, sexual orientation, gender expression or identity, or political philosophy.

SECTION 2: HIRING

A. All hiring shall proceed by an open selection process as defined in the ASUW Personnel Policy. This process shall include, but not be limited to, Daily advertisements, lists in the Office of Student Employment, memos to relevant department heads and advising offices requesting applicants, and posting of position announcements at appropriate locations on campus. B. The Personnel Director shall not open any position for hiring without first confirming that the position's defined salary and number of hours do not require alteration and receiving the approval of the Board of Directors

C. Each position shall have a written job description and written interview questions.

D. The interview subcommittee of the Personnel Committee shall do all the interviewing for positions which require the approval of the Board of Directors.

1. The interview subcommittee of the Personnel Committee shall consist of six, but not less than four, student members, as follows: the Personnel Director or proxy, who shall serve as Chair; one member of the Personnel Committee, appointed by the Personnel Director; two members from and chosen by the programs involved; the BOD liaison to the program; and the ASUW President or proxy, who shall serve as an ex-officio member with vote. An ex-officio SAO Advisor shall be a member without vote.
a. To select the Experimental College Director and other Experimental College managerial positions as required by the Board of Directors, the interview subcommittee shall consist of the Personnel Director or proxy, who shall serve as Chair; two members from and selected by the Experimental College; the BOD liaison to the Experimental College; and the ASUW President or proxy, who shall serve as an ex-officio member with vote.
b. To select personnel to be appointed to any joint ASUW and Graduate and Professional Student Senate personnel appointments, the interview subcommittee shall consist of two members chosen from and by the program involved; the ASUW Personnel Director or proxy, who shall serve as Chair; one representative of the Graduate and Professional Student Senate, chosen by the Graduate and Professional Student Senate; the BOD liaison to the program; and a joint GPSS/ASUW Presidents' Proxy.
c. To select the Bike Shop Manager, the interview subcommittee shall consist of the Personnel Director or proxy, who shall serve as Chair; two members from and selected by the Bike Shop; the BOD liaison to the Bike Shop; and the ASUW President or proxy, who shall serve as an exofficio member with vote.
d. To select the Personnel Director and the Finance and Budget Director, the interview committee shall consist of the current Personnel Director, who shall serve as chair; two members at-large of the Personnel Committee; the current Finance and Budget Director; at least one At-Large Board of Directors member; and the current President of the ASUW.

E. Any complaints shall be heard by the Personnel Committee in accordance with the Personnel Policy. Decisions may be appealed to the Board of Directors and shall follow the guidelines as set forth in Executive Order Fifty and the ASUW Personnel Policy.

SECTION 3: POLICY FOR POSITIONS REQUIRING THE APPROVAL OF THE BOARD OF DIRECTORS

A. The interview subcommittee of the Personnel Committee shall be responsible for ensuring that all ASUW employees requiring the approval of the Board of Directors are hired in a manner consistent with Article VII, § 1, A of the Bylaws of the Board of Directors.

B. The Finance and Budget Director shall verify that adequate funds exist within the particular program prior to the approval of the Board of Directors.

C. The Personnel Director, upon receipt of a recommendation from the interview subcommittee and fund verification for the position, shall submit a bill naming the appointee, the salary to be paid, and the position to be held to the Board of Directors.

D. The Personnel Director shall provide the appointee with a letter of agreement specifying the duties of the position, compensation to be paid, the term of office, and shall make reference to University and Board of Directors requirements for employment. The letter shall be signed by the appointee and the Personnel Director before submission to the Student Activities Office.

E. Upon receipt of notification of approval by the Board of Directors from the Personnel Director and a letter of agreement, the Student Activities Office shall process the necessary University records to place the appointee on the ASUW payroll for the period and salary specified.

F. The Student Activities Office shall not place any person on the ASUW payroll who has not met the above criteria.

SECTION 4: POLICY FOR NON-HOURLY POSITIONS NOT REQUIRING THE APPROVAL OF THE

BOARD OF DIRECTORS.

A. A Program Director shall notify the Personnel Director that he or she wishes to place an individual on the payroll within the particular program.

B. The Personnel Director assumes responsibility for ensuring that all appropriate University regulations and Board of Directors Bylaws have been followed during the selection process.

C. The Finance and Budget Director shall verify that adequate funds exist within the account of the particular program.

D. If satisfied that all appropriate procedures have been observed during the selection process, the Personnel Director shall draft a letter of agreement, specifying the compensation to be paid, the term of office, and shall make reference to University and Board of Directors requirements for employment. This letter shall be signed by the appointee and the Personnel Director prior to submission to the Student Activities Office.

E. Upon receipt of a letter of agreement from the Personnel Director, the Student Activities Office shall process the necessary University records to place the individual on the ASUW payroll within the particular program for the period and salary.

F. The Student Activities Office shall not place any person on the ASUW payroll who has not met the criteria set forth in this Section.

SECTION 5: GUIDELINES OF HOURLY POSITIONS

A. Upon completion of hiring through the open selection process, the program head shall complete all necessary payroll paperwork and submit it to their Student Activities Office Advisor for processing.

B. The Personnel Director shall assume responsibility for ensuring all appropriate University and Board of Directors regulations have been followed in the selection of individuals to fill hourly positions within the particular program.

C. The program head shall submit to the Personnel Director the name, position, salary, and term of all newly hired ASUW hourly employees.

SECTION 6: EXEMPTION FROM THE ASUW PERSONNEL POLICY

A. Experimental College class registration and catalog distribution personnel hired for limited periods are exempt.

B. The Experimental College Director assumes responsibility for ensuring all appropriate University and Board of Directors regulations are followed in the selection process and shall verify that adequate funds exist within the account of the particular program.

SECTION 7: SALARIES

A. Any hourly ASUW student employee shall be paid according to the University of Washington Student Employment Pay Schedule and Classification Guidelines.

B. All non-hourly ASUW employees shall sign letters of agreement stipulating duties and salaries as described in the job description.

C. The President-elect shall recommend paid projects for the summer months and submit them to the current Board of Directors for final approval. There shall be a maximum of seven paid months total for all Board of Directors members. Board of Directors Project Pay shall be subject to availability of funding and procedures as approved by the Personnel Committee.

SECTION 8: GUIDELINES FOR WAGE AND SALARY RATES

A. All new hourly and salaried ASUW employees shall be paid at the beginning of their respective Student Helper range. An employee schedule may start at a higher pay in the range if the supervisor can justify to the Personnel Committee that the employee's work experience and previous job responsibilities qualify him or her for this increase.

B. Raises within student pay ranges shall be based on work performance and time in position.

C. The Finance and Budget Director shall verify that adequate funds exist within the account of the particular program for any ASUW appointed positions.

D. The Program Director/Manager shall verify that adequate funds exist within the account of the particular program for internal, non-BOD-appointed positions.

E. If satisfied that all appropriate procedures have been followed and that adequate funds exist, the respective supervisors shall notify the Student Activities Office of each pay increase.

F. Exemptions from the provisions of this Section are outlined in § 6 of this Article.

SECTION 9: SANCTIONS AND APPEALS

A. Sanctions.

1. Sanctions which may be applied to any ASUW employee include reprimand, withholding of salary, or termination. Officers and members of the Board of Directors are subject to the sanctions specified in Article II, § 1.
2. Reasons for sanctions shall include, but not be limited to, completion or elimination of job, loss offunding, repeated avoidable absences, unsatisfactory work, inability to carry out work assignments, lack of cooperation with co-workers and/or supervisors, intentional and gross violations of these Bylaws, repeated lateness, inappropriate conduct or behavior as delineated in the Student Code, or gross misconduct. All sanctions will follow the guidelines set in the Personnel Policy.
3. Only the ASUW President or Personnel Director is authorized to apply immediate salary freezes. The employee must be notified within five working days of this action.
4. Complaints against any ASUW officer or employee must be submitted in writing to the Personnel Director or ASUW President. Upon determination that sufficient cause exists for the complaint, the Personnel Director or ASUW President shall begin the disciplinary process as defined in the ASUW Personnel Policy.
5. If a recommendation for sanction is deemed necessary by the Personnel Committee, the Committee's :recommendation shall be made in accordance with the Personnel disciplinary policy and Executive Order Fifty and shall be forwarded to the Board of Directors within twenty-four hours of the Committee's decision.
6. Termination of appointment may only be by Board of Directors action. The Personnel Director shall inform the employee one week prior to the date of the Board of Directors review.
7. The President may appoint a member of the Board of Directors to administer the appointee's duties during interim periods of salary freezes or termination and reappointment.

B. Appeals.

In the event that an employee finds the personnel complaint process unfair or disagrees with the Personnel Committee recommendation, the appeals process shall be followed as delineated in Article XI of the Personnel Policy.

C. The decision of the Board of Directors shall be final within the ASUW.

D. This Section shall not be construed as to conflict with or take precedence over existing or future University, state, or federal laws or regulations pertaining to withholding of employee wages or termination of employees.

SECTION 10: INTERIM APPOINTMENTS

A. In cases where all of the provisions of the open selection policy will result in an unreasonable delay in filling an unexpected vacancy in a position, the ASUW President may make an interim appointment, subject to the approval of the Board of Directors.

B. Interim appointments shall be for a period to be determined by the Board of Directors.

C. Interim appointments shall only be made when adherence to the open selection policy would preclude adequate ASUW representation in important programming matters. This determination is to be made by the Personnel Director.

D. Interim appointments must be presented in regular bill form, shall include on the bill the reason for needing an interim appointment and the term of the appointment, and need only one reading.

ARTICLE X- ASUW COMMISSIONS, ENTERPRISES, AND PROGRAMS

SECTION 1: GOVERNING

A. ASUW Commissions, Enterprises and Programs are ASUW entities that shall be governed by provisions in these Bylaws and by the directions of the current Board of Directors.

B. ASUW Commissions, Enterprises and Programs may also form their own Bylaws provided they are not contrary to ASUW Bylaws and Constitution.

C. As per the ASUW Constitution, the Student Senate alone shall be responsible for establishing its Bylaws and Rules, and for these purposes is not considered to be a commission, program, or enterprise of the ASUW.

SECTION 2: PURPOSE

A. ASUW Commissions, Enterprises and Programs shall provide an overall, coordinated structure for all ASUW services, sponsored events, and student interests.

B. ASUW Commissions, Enterprises and Programs shall represent the ASUW within the University and the community.

SECTION 3: RESPONSIBILITIES

A. ASUW Commissions, Enterprises, and Programs shall be directly responsible to the ASUW President and the Board of Directors.

B. ASUW Commissions, Enterprises, and Programs shall be charged with the responsibility of completing all assigned tasks, including measures initiated by the ASUW President or the Board of Directors, and they shall be charged with the responsibility of managing all ASUW programming assigned to them by these Bylaws or by the Board of Directors.

C. All programming and functions for which an ASUW Commission, Enterprise, or Program is responsible shall be completed as decided by the Commission, Enterprise or Program or by the direction of the ASUW President, unless two-thirds of the Board of Directors shall overrule the President. This authority for programming and other functions shall be consistent with the provision of any appropriate Board of Directors bills, the ASUW Bylaws and the ASUW Budget.

SECTION 4: REVIEW

A. ASUW Commissions, Enterprises and Programs shall be reviewed annually by their respective staff members.

B. ASUW Commissions, Enterprises and Programs shall be comprehensively reviewed every three years by the Finance and Budget and Personnel Committees.

C. The Finance and Budget Director and the Personnel Director shall maintain records of the reviewed entities and entities in need of review.

SECTION 5: FUNDING

A. ASUW Commissions, Enterprises and Programs will be funded in accordance with Article V of these Bylaws.

a. New Commissions, Enterprises and Programs
i. The Finance and Budget Director will include the new entities operational and personnel budget as recommended and approved by the Board of Directors in the budget request to the Services and Activities Fee Committee.
ii. Money may not be allocated from the ASUW General Fund to pay for new ASUW Commissions, Enterprises and Programs.
iii. Money will be available for new ASUW Commissions, Enterprises and Programs who do not have a programming line-item from the Board of Directors Discretionary Fund, as outlined in Article V, §2(F).

SECTION 6: COMMISSIONS

A. Purpose

1. ASUW Commissions represent students who have faced historical and/or social discrimination.
2. ASUW Commissions exist to provide sources of community for students through programming, coordination and other activities.

B. The ASUW Commissions will be as follows:

1. American Indian Student Commission;
2. Asian Student Commission
3. Black Student Commission;
4. Gay, Bisexual, Lesbian, Transgender Commission;
5. La Raza Commission;
6. Pacific Islander Student Commission;
7. Student Disability Commission; and
8. Women’s Action Commission.

C. Creation

1. A Task Force to propose the creation of a new ASUW Commission must be established by the final week of Autumn Quarter.
2. A Task Force created by the Board of Directors to evaluate the merits of a proposed ASUW Commission must include:
a. An At-Large Member of the Board of Directors, who shall serve as Chair;
b. Student Senate representative;
c. Graduate and Professional Student Senate representative;
d. Representatives of RSOs that would be represented by the proposed ASUW Commission;
e. A current ASUW Commission Director;
f. An SAO advisor (non-voting); and
g. Optionally, other members as determined by the Board of Directors.
3. The Task Force must hold a minimum of two public forums to solicit wide public input for the\ report; one forum must include the Student Senate.
4. The Task Force must prepare and present its findings in a written report to the Joint Commissions Committee, the Student Senate, and the Board of Directors. The report must include, at minimum:
a. Potential benefits of the proposed ASUW Commission;
b. Discussion of how the proposed ASUW Commission would interact with and complement existing resources;
c. A proposed job description for the proposed ASUW Commission Director;
d. Testimony from affected individuals;
e. Logistical details, including office location and budget recommendations;
f. A recommendation for action by the ASUW; and
g. A minority report of any dissenting opinion from members of the Task Force must be included within this recommendation.
5. Upon receipt of the Task Force’s report, the Board of Directors shall consider the recommendation. If the Task Force recommends the creation of the proposed commission, the At-Large Member of the Board of Directors on the Task Force shall submit a Board Bill to create a new ASUW Commission.
6. Prior to final approval of a Board Bill creating an ASUW Commission, the bill must be referred to the Personnel Committee and the Finance and Budget Committees.
7. The Personnel Committee and the Finance and Budget Committees must review and refer the Board Bill to the Board of Directors within two school weeks.
8. The creation of a new ASUW Commission must occur by the last week of Winter Quarter.
9. Upon approval of the Board Bill by ¾ of the voting membership of the Board of Directors, the new ASUW Commission will be created.
10. The creation of a new ASUW Commission requires a unique Task Force and Board Bill.

D. Elimination

1. A Task Force to propose the elimination of an ASUW Commission must be established by the last week of Autumn Quarter.
2. A Task Force created by the Board of Directors to consider the elimination of an ASUW Commission must include:
a. An At-Large Member of the Board of Directors, who shall serve as Chair;
b. Student Senate representative;
c. Graduate and Professional Student Senate representative;
d. Representatives of RSOs represented by the ASUW commission;
e. An ASUW Commission Director, other than the Director of the ASUW Commission in question;
f. The current Director of the ASUW Commission (non-voting);
g. An SAO advisor (non-voting); and
h. Optionally, other members as determined by the Board of Directors.
3. The Task Force must hold a minimum of two public forums to solicit wide public input for the report; one forum must include the Student Senate.
4. The Task Force must prepare and present its findings in a written report to the Joint Commissions Committee, the Student Senate, and the Board of Directors. The report must include, at a minimum:
a. The reasons for the proposed elimination;
b. Discussion of the benefits of the current ASUW Commission;
c. Existing resources for students available outside of the ASUW Commission;
d. Testimony from affected individuals;
e. A recommendation for action by the ASUW; and
f. A minority report of any dissenting opinion from members of the Task Force must be included within this recommendation.
5. Upon receipt of the Task Force’s report, the Board of Directors shall consider the recommendation. If the Task Force recommends the elimination of the ASUW Commission, the At-Large Member of the Board of Directors on the Task Force shall submit a Board Bill to eliminate the ASUW Commission.
6. The elimination of an ASUW Commission must occur by the final week of Winter Quarter.
7. Upon approval of the Board Bill by ¾ of the voting membership of the Board of Directors, the ASUW Commission will be eliminated.
8. The elimination of any ASUW Commission requires a unique Task Force and Board Bill.

SECTION 7: ENTERPRISES

A. Purpose

1. ASUW Enterprises exist to provide services to the University of Washington community.
2. ASUW Enterprises shall be revenue-neutral entities.

B. The ASUW Enterprises will be as follows:

1. ASUW Bike Shop; and
2. ASUW Experimental College.

C. Creation

1. A Task Force to propose the creation of a new ASUW Enterprise must be established by the final week of Autumn Quarter.
2. A Task Force created by the Board of Directors to evaluate the merits of a proposed ASUW Enterprise must include:
a. An At-Large Member of the Board of Directors, who shall serve as Chair;
b. Student Senate representative;
c. Graduate and Professional Student Senate representative;
d. An SAO advisor (non-voting); and
e. Optionally, other members as determined by the Board of Directors.
3. The Task Force must hold a minimum of two public forums to solicit wide public input for the report; one forum must include the Student Senate.
4. The Task Force must prepare and present its findings in a written report to the Student Senate, and the Board of Directors. The report must include, at a minimum:
a. Potential benefits of the proposed ASUW Enterprise;
b. Discussion of how the proposed ASUW Enterprise would interact with and complement existing resources;
c. A proposed job description for the proposed ASUW Enterprise Director and/or other employees;
d. Testimony from affected individuals;
e. Logistical details, including office location and budget recommendations; and
f. A recommendation for action by the ASUW; and
g. A minority report of any dissenting opinion from members of the Task Force must be included within this recommendation.
5. Upon receipt of the Task Force’s report, the Board of Directors shall consider the recommendation. If the Task Force recommends the creation of the proposed ASUW Enterprise, the At-Large Member of the Board of Directors on the Task Force shall submit a Board Bill to create a new ASUW Enterprise.
6. Prior to final approval of a Board Bill creating an ASUW Enterprise, the bill must be referred to the Personnel Committee and the Finance and Budget Committees.
7. The Personnel Committee and the Finance and Budget Committees must review and refer the Board Bill to the Board of Directors within two school weeks.
8. The creation of a new ASUW Enterprise must occur by the last week of Winter Quarter.
9. Upon approval of the Board Bill by ¾ of the voting membership of the Board of Directors, the new ASUW Enterprise will be created.
10. The creation of a new ASUW Enterprise requires a unique Task Force and Board Bill.

D. Elimination

1. A Task Force to propose the elimination of an ASUW Enterprise must be established by the last week of Autumn Quarter.
2. A Task Force created by the Board of Directors to consider the elimination of an ASUW Enterprise must include:
a. An At-Large Member of the Board of Directors, who shall serve as Chair;
b. Student Senate representative;
c. Graduate and Professional Student Senate representative;
d. A current employee of the ASUW Enterprise (non-voting);
e. An SAO advisor (non-voting); and
f. Optionally, other members as determined by the Board of Directors.
3. The Task Force must hold a minimum of two public forums to solicit wide public input for the report; one forum must include the Student Senate.
4. The Task Force must prepare and present its findings in a written report to the Student Senate, and the Board of Directors. The report must include, at a minimum:
a. The reasons for the proposed elimination;
b. Discussion of the benefits of the current ASUW Enterprise;
c. Existing resources for students available outside of the ASUW Enterprise;
d. Testimony from affected individuals;
e. A recommendation for action by the ASUW; and
f. A minority report of any dissenting opinion from members of the Task Force must be included within this recommendation.
5. Upon receipt of the Task Force’s report, the Board of Directors shall consider the recommendation. If the Task Force recommends the elimination of the ASUW Enterprise, the At-Large Member of the Board of Directors on the Task Force shall submit a Board Bill to eliminate the ASUW Enterprise.
6. The elimination of an ASUW Enterprise must occur by the final week of Winter Quarter.
7. Upon approval of the Board Bill by ¾ of the voting membership of the Board of Directors, the ASUW Enterprise will be eliminated.
8. The elimination of any ASUW Enterprise requires a unique Task Force and Board Bill.

SECTION 8: PROGRAMS

A. Purpose

a. ASUW Programs exist to provide services to the University of Washington community.

B. The ASUW Programs will be as follows:

1. ASUW Arts and Entertainment;
2. ASUW Committee Organizing Rape Education;
3. ASUW Leaders;
4. ASUW Off-Campus Housing Affairs;
5. ASUW Office of Government Relations;
6. ASUW RainyDawg Radio;
7. ASUW Student Health Consortium; and
8. ASUW Ambassadors.

C. Creation

1. A Task Force to propose the creation of a new ASUW Program must be established by the final week of Autumn Quarter.
2. A Task Force created by the Board of Directors to evaluate the merits of a proposed ASUW Program must include:
a. An At-Large Member of the Board of Directors, who shall serve as Chair;
b. Student Senate representative;
c. Graduate and Professional Student Senate representative;
d. An SAO advisor (non-voting); and
e. Optionally, other members as determined by the Board of Directors.
3. The Task Force must hold a minimum of two public forums to solicit wide public input for the report; one forum must include the Student Senate.
4. The Task Force must prepare and present its findings in a written report to the Student Senate, and the Board of Directors. The report must include, at a minimum:
a. Potential benefits of the proposed ASUW Program;
b. Discussion of how the proposed ASUW Program would interact with and complement existing resources;
c. A proposed job description for the proposed ASUW Program Director and/or other employees;
d. Testimony from affected individuals;
e. Logistical details, including office location and budget recommendations; and
f. A recommendation for action by the ASUW.
g. A minority report of any dissenting opinion from members of the Task Force must be included within this recommendation.
5. Upon receipt of the Task Force’s report, the Board of Directors shall consider the recommendation. If the Task Force recommends the creation of the proposed ASUW Program, the At-Large Member of the Board of Directors on the Task Force shall submit a Board Bill to create a new ASUW Enterprise.
6. Prior to final approval of a Board Bill creating an ASUW Program, the bill must be referred to the Personnel Committee and the Finance and Budget Committee.
7. The Personnel Committee and the Finance and Budget Committee must review and refer the Board Bill to the Board of Directors within two school weeks.
8. The creation of a new ASUW Program must occur by the last week of Winter Quarter.
9. Upon approval of the Board Bill by ¾ of the voting membership of the Board of Directors, the new ASUW Program will be created.
10. The creation of a new ASUW Program requires a unique Task Force and Board Bill.

D. Elimination

1. A Task Force to propose the elimination of an ASUW Program must be established by the last week of Autumn Quarter.
2. A Task Force created by the Board of Directors to consider the elimination of an ASUW Program must include:
a. An At-Large Member of the Board of Directors, who shall serve as Chair;
b. Student Senate representative;
c. Graduate and Professional Student Senate representative;
d. A current employee of the ASUW Program (non-voting);
e. An SAO advisor (non-voting); and
f. Optionally, other members as determined by the Board of Directors.
3. The Task Force must hold a minimum of two public forums to solicit wide public input for the report; one forum must include the Student Senate.
4. The Task Force must prepare and present its findings in a written report to the Student Senate, and the Board of Directors. The report must include, at a minimum:
a. The reasons for the proposed elimination;
b. Discussion of the benefits of the current ASUW Program;
c. Existing resources for students available outside of the ASUW Program;
d. Testimony from affected individuals;
e. A recommendation for action by the ASUW; and
f. A minority report of any dissenting opinion from members of the Task Force must be included within this recommendation.
5. Upon receipt of the Task Force’s report, the Board of Directors shall consider the recommendation. If the Task Force recommends the elimination of the ASUW Program, the At-Large Member of the Board of Directors on the Task Force shall submit a Board Bill to eliminate the ASUW Program.
6. The elimination of an ASUW Program must occur by the final week of Winter Quarter.
7. Upon approval of the Board Bill by ¾ of the voting membership of the Board of Directors, the ASUW Program will be eliminated.
8. The elimination of any ASUW Program requires a unique Task Force and Board Bill.

ARTICLE XI- OFFICE OF GOVERNMENT RELATIONS

SECTION l: PURPOSE

The Office of Government Relations lobbies nationally, statewide, and locally on behalf issues of concern to students. These issues shall be defined and limited to the Legislative Agenda.

SECTION 2: STRUCTURE

A. The Office of Government Relations will be composed of four employees carrying out tasks as specified in their respective job descriptions:

1. Director of Government Relations;
2. Assistant Director of Government Relations;
3. Legislative Coordinator; and
4. Research Assistant.

B. The planning and execution of events will be carried out by a Legislative Programming Sub-Committee consisting of the following members:

1. Legislative Coordinator, who will chair the sub-committee;
2. The four members of the Legislative Steering Committee appointed through the Open Selection Process;
3. The two Senate representatives elected to the Legislative Steering Committee;
4. ASUW President or proxy; and
5. Open membership to be coordinated by the Legislative Coordinator.

SECTION 3: FUNCTIONS

A. Collaborate in the drafting of the Legislative Agenda.

B. Lobby on behalf of issues contained within the Legislative Agenda.

C. Plan and execute a reception for policy makers and students during Fall Quarter.

D. Prepare reports on legislative issues affecting students.

E. Plan and execute Lobby Day during Winter Quarter.

F. Prepare monthly reports on all lobbying activities and make them available to the public.

G. Prepare additional reports as required by the job descriptions of each employee.

H. Provide content for a website pertaining to lobbying efforts as well as promoting accessibility of information.

I. Promote student voter registration.

J. Perform other tasks as assigned by the Board of Directors.

ARTICLE XII-THE BYLAWS OF THE ASUW COMMITTEES, ENTITIES, PROGRAMS AND COMMISSIONS

SECTION 1: PROCEDURE FOR SUBMITTING PROPOSALS FOR AMENDMENTS TO BYLAWS

A. Proposed changes to any ASUW Commission, Entity, or Program shall first be submitted to the Judicial Committee, which alone shall present such proposed changes to the Board of Directors. The Judicial Committee shall advise as to the wording and the legal effect of the proposed changes but must present them in the form desired by the proponents. The Judicial Committee shall make any recommendations it deems necessary.

1. Proposed changes must be reviewed by the respective Commissions, Entities, or Programs before they are presented to the Board of Directors. The Judicial Committee should notify the respective Commissions, Entities, and Programs to obtain comments, feedback, and recommendations during the review process.

SECTION 2: PROCEDURE FOR PROPOSING AMENDMENTS TO COMMITTEE AND TASKFORCE BYLAWS

A. Each committee and taskforce established in this Constitution or by the BOD may formulate its own Bylaws. All Bylaws must be approved by a 2/3 vote of the committee or taskforce and a majority of the BOD before taking effect.

B. As per Article VIII, § 3 of the ASUW Constitution, the BOD cannot amend a Committee’s or Taskforce’s Bylaws without the respective committee’s approval.

ARTICLE XIII- THE BYLAWS OF THE ASUW

SECTION 1: PROCEDURES FOR PROPOSING AMENDMENTS TO THE ASUW BYLAWS

A. Proposed changes to the Bylaws and rules of the Board of Directors shall first be submitted to the Judicial Committee. The Judicial Committee shall advise to the wording and legal effect of the proposed changes but must present them in the form desired by the proponents. The Judicial Committee shall make any recommendations it deems necessary.

1. Only ASUW BOD Members can submit proposed Bylaw changes to the Judicial Committee.

SECTION 2: PROCEDURE FOR PRESENTING PROPOSED CONSTITUTIONAL AMENDMENTS OR MEASURES TO VOTERS

A. Definitions and General Policies.

1. An amendment shall be a ballot measure that changes the ASUW Constitution.
2. An initiative shall be a ballot measure that is placed on the ballot by means of a petition of the members of the Association.
3. A referendum shall be a ballot measure that is placed on the ballot by a vote of the Board of Directors.
4. A survey question shall be a ballot measure which is meant only to gauge student opinion and which shall be placed on the ballot through either the initiative or referendum processes outlined in this Article.
5. The Judicial Committee shall determine the classification of any and all ballot measures and shall review ballot titles and recommend changes if necessary.
6. The Judicial Committee shall determine standards for the form of petitions and referenda.

B. Initiatives in the General Election

1. Ballot Measures by Initiative: In order for a measure to be placed on the ballot for the General Election by the Initiative process, the following timeline shall be adhered to:
a. The guidelines established in this Section (Article XII, § 2, B) shall refer to all ballot measures except amendments to the Constitution.
b. Petitions shall be submitted to the Chair of the Judicial Committee with the expressed intent of placing it on the ballot for the next General Election. The date and time of submission shall be noted on the petition and in permanent Board of Directors records. Submitted petitions shall be transmitted, by the Chair of the Judicial Committee, to the Registrar for certification. As per Article XI, § 2, A of the Constitution, if a petition contains the signatures and permanent student file numbers of at least five percent of the current members of the Association, the Registrar shall return that petition as duly certified to the Chair of the Judicial Committee. The Chair of the Judicial Committee shall, no later than 5:00 p.m. on the first school day of the fourth week of Spring Quarter, transmit the certified petition to the Elections Administration Committee for placement on the ballot. Certified petitions shall be kept in the Board of Directors records.
c. The ASUW shall guarantee that all petitions certified by the Registrar before 5:00 p.m. on the last school day of the third week of Spring Quarter shall be placed on the ballot of the General Election. Petitions not returned by that time and those not certified shall not be placed on the ballot of the General Election;
i. Petitions submitted to the Chair of the Judicial Committee before 5:00 p.m. on the first school day of the first week of Spring Quarter, shall be submitted to the Registrar for certification.
ii. Petitions received after 5:00 p.m. on the first school day of the first week of Spring Quarter shall be submitted to the Registrar for certification if the Chair of the Judicial Committee reasonably believes that the Registrar can complete the certification process, and return the petition by 5:00 p.m. on the last school day of the third week of Spring Quarter.
2. Amendment by Initiative: In order for a proposed constitutional amendment to be placed on the ballot for the General Election by Initiative, the following timeline shall be adhered to:
a. Petitions for constitutional amendments shall be submitted to the Chair of the Judicial Committee with the expressed intent of placing it on the ballot for the next General Election. The date and time of submission shall be noted on the petition and in permanent Board of Directors records. Submitted petitions shall be transmitted, by the Chair of the Judicial Committee, to the Registrar for certification. As per Article XII, § 1, B of the Constitution, if a petition for a constitutional amendment contains the signatures and permanent student file numbers of at least five percent of the current members of the Association, the Registrar shall return that petition as duly certified tothe Chair of the Judicial Committee. The Chair of the Judicial Committee shall, no later than 5:00 p.m. on the first school day of the fourth week of Spring Quarter, transmit the certified petition to the Elections Administration Committee for placement on the ballot. Certified petitions shall be kept in the Board of Directors records.
b. The ASUW shall guarantee that all petitions certified by the Registrar before 5:00 p.m. on the last school day of the third week of Spring Quarter shall be placed on the ballot of the General Election. Petitions not returned by that time and those not certified shall not be placed on the ballot of the General Election;
c. The Elections Administration Committee shall advertise the procedures and deadlines for placing Constitutional Amendments by Initiative on the ballot during the quarter in which the general election is to be held no later than the end of the fifth week of Winter Quarter.
3. Special Elections
a. The Board of Directors may call for a Special Election by a two-thirds vote to present ballot measures to the Association.
b. A Special Election shall be called by the Board of Directors upon receipt of a certified petition requesting a Special Election, as provided for in Article VI, § 7, A of the ASUW Constitution.

C. Referendum in the General Election

1. Ballot Measure by Referendum
a. The guidelines established in this Section (Article X, § 2, B) shall refer to all ballot measures except amendments to the Constitution.
b. In order for a measure to be placed on the ballot for the General Election by Referendum, thefollowing timeline shall be adhered to:
i. Measures to be placed on the ballot by vote of the Board of Directors must be approved by a two-thirds vote, by the end of the third week of Spring Quarter.
2. Amendment by Referendum: In order for a proposed constitutional amendment to be placed on the ballot for the General Election by Referendum, the following timelines shall be adhered to:
a. Proposals must be submitted to the Chair of the Judicial Committee or presented as a Board of Directors Bill at a regularly scheduled Board of Directors meeting with no less than twenty school days between the proposal of such referendum and the election;
i. It shall be strongly recommended that a proposal be submitted by 5:00 p.m. on the first school day of the second week of Spring Quarter;
ii. The Judicial Committee shall review proposals within one week after submittal and shall make recommendations as to the wording and legal effect of the proposal.
iii. The Board of Directors shall meet within one week after the Judicial Committee has reviewed the proposal and shall vote on the proposal. In order to be place on the ballot in the General Election, the Board of Directors must approve the proposal at least 20 days prior to the start of the General Election.
(1) If accepted by a majority of the Board of Directors, the proposal shall be placed on the ballot of the General Election.
(2) If rejected, the same proposal may be submitted by initiative, subject to guidelines in the ASUW Bylaws, for placement on the ballot of the General Election.
3. Special Elections
a. The Board of Directors may call for a Special Election by a two-thirds vote to present ballot measures to the Association.
b. A Special Election shall be called by the Board of Directors upon receipt of a certified petition requesting a Special Election, as provided for in the ASUW Constitution.

SECTION 3: SUSPENSION OF BYLAWS[Est. by BOD Bill 1.05-109th Session]

A. The Board of Directors may suspend provisions of these Bylaws and those of ASUW Committees, Entities, Programs, and Commissions by a 2/3 vote if:

1. The provision pertains to a procedural rule, and does not affect ASUW policies or the fundamental rights of its members; or
2. The provision is determined to be based upon a premise that does not reflect actual ASUW practices or contradicts superseding governing documents.
i. Upon invocation of this section, the Director of Policy and Procedures shall propose amendments necessary to permanently correct the incongruence in the provision within three meetings of the Board of Directors.

B. The Board of Directors retains the sole power to suspend these Bylaws.

C. Following a suspension of their own Bylaws, ASUW Committees must seek approval of the Board of Directors by the following Board meeting.

ARTICLE XIV- ELECTIONS

SECTION 1: ELECTION DATE

The Board of Directors shall be elected in accordance with Article VI, § 4 of the ASUW Constitution.

SECTION 2: ELECTIONS ADMINISTRATION COMMITTEE

A. Selection of the Elections Administration Committee (EAC). The EAC Chair shall be hired, following the open selection process and the general members of the Committee shall be appointed no later than the end of the second week of Winter Quarter. All members of the committee shall be prohibited from being involved in campaigning for or against any candidate or ballot measure for the entirety of the current election process regardless of committee standing unless he/she resigns or becomes ineligible before the 1st day of Spring Quarter. If this does not take place, he/she or the candidate or ballot measure that he/she endorses will be considered ineligible for that election.

B. Elections Administration Authority and Responsibilities.

1. The EAC shall have control over ASUW Elections as delineated in the Bylaws of the ASUW.
2. The EAC has the right to make the necessary interpretations of the Elections rules in the course of an Election. The EAC Chair alone may not make official interpretations of Elections Rules. Such interpretations are binding unless appealed to the Board of Directors. Any appeal to the Board of Directors shall require a two-thirds majority to be sustained of the BOD voting membership to override an EAC interpretation.
3. The EAC shall publish, through The Daily, an Elections Voters' Guide, which shall list campaign platforms, candidate pictures, financial disclosures, polling locations, the Fair Campaign Statement, a list of activities that violate elections rules, methods of filing elections complaints, etc. Details of the Voters' Guide, as well as deadlines for submission of material, shall be established by the EAC, in conjunction with the Judicial Committee, and included in the Elections Policies and Procedures.
a. No candidate platform or ballot measure shall be placed on the front page of the Voters Guide.
b. The Voters Guide shall include both pro and con statements for each of the ballot measures. The Voters Guide shall also contain the text of each ballot measure, or a website address where the text can be found. The Judicial Committee shall be responsible for finding authors to write the pro and con statements, but preference for the author of the pro statement shall be given to the proponent(s) of the ballot measure. Interested people can contact the chair of the Judicial Committee for information.
c. The EAC shall be responsible for publishing a "campaign ethics ad" in The Daily, which shall express the ASUW's goal of having fair and ethical Elections. This ad should include a statementto the effect that any student of the University of Washington must adhere to ASUW guidelines relating to Elections and to the Elections Policies and Procedures.
d. The EAC shall ensure that all ballots list the text of all ballot measures, or clearly provide a website address where the text can be found.
4. The EAC will educate voters as to the purpose and process of Instant Runoff Voting (IRV).

SECTION 3: CANDIDACY

A. Eligibility for Candidacy.

1. The requirements for candidacy for ASUW Board of Directors offices shall be as follows:
a. The candidate must be an ASUW member; and
b. The candidate must be a University of Washington undergraduate currently enrolled with at least six credit hours, or a graduate student with at least four credit hours, exclusive of credits in extension classes and basic ROTC classes, and must maintain a 2.0 cumulative Grade Point Average.
c. The candidate cannot, at the time of filing, be under consideration for the position of Student Regent by the Governor.
2. Members of the current Elections Administration Committee or the current Judicial Committee may not file for office in accordance with Article X, § 2 D 2 of the ASUW Constitution.

B. Filing for Candidacy.

1. Any individual who desires to be elected to the Board of Directors and meets the minimum requirements for eligibility for candidacy shall file his or her intention to be a candidate with the EAC.
2. To file, a candidate must submit a completed and signed Official Filing Form in accordance with the Elections Policies and Procedures.
3. If an elected candidate is disqualified within two weeks of the Election, the IRV counting software will be run again excluding the disqualified candidate within three days of the official disqualification.
4. Candidates for BOD at-large positions must declare which directorship position they are a candidate for when filing for office.
5. No one may file for more than one office or position in the same election.
6. Candidates for the Board of Directors may not serve as campaign managers for other current candidates.

A Candidates campaign manager must be listed on the official filing form for office in order to be considered a campaign manager under these Rules.

C. Withdrawal from Candidacy Withdrawal from candidacy must be made in writing and submitted to the EAC in a manner set forth in the EPP.

D. Disqualification.

1. After certification, a candidate may be disqualified from candidacy only upon notice by the Judicial Committee of such impending action and after a hearing has been held.
2. Grounds for disqualification shall include, but not be limited to, failing to file properly for candidacy and/or commission of any major violation or any action that gives the candidate an undue advantage, as defined by the Elections Policies and Procedures.
3. If an elected candidate is disqualified within two weeks of the Election, the person receiving the second highest number of votes shall be elected instead.

SECTION 4: CAMPAIGN RULES

A. Campaign rules and violations will be set forth in the EPP.

B. For the purpose of these Rules, "campus" shall be defined as the properties of the University of Washington, excluding residential areas.

C. For the purpose of these Rules, “endorsement” shall be defined in the Elections Policies and Procedures.

D. Financial Disclosures.

1. Each candidate must file an up-to-date and accurate statement of all campaign expenditures, donations, and sources of campaign income, including donated goods and services, on or before the date due.
2. The term "donated goods and services" shall be defined as anything donated that a candidate would normally have to pay for, such as donated signs, wood stakes, printing, paper, etc.
3. The date on which the completed Financial Disclosure form is due will be published in the EPP.
4. Failure to submit the Financial Disclosure information on time or submitting a false Financial Disclosure shall constitute an Elections violation.
5. The Financial Disclosure deadline shall be included with the Candidates' Packets and shall also be announced by the EAC Chair at the Elections seminar.

E. Elections Seminar

Within the next three working days following the final filing deadline, the Chair of the EAC shall hold a meeting for the purpose of explaining the Elections Rules and determining positions on the ballot by lottery. Attendance by the candidates or their campaign managers shall be mandatory. A candidate’s campaign manger must be listed on the official filing form for office in order to be considered a campaign manager under these Rules. Absence shall be considered an Elections violation.

F. No candidate or his or her supporters may use ASUW printing machines, paper, phones, e-mail accounts, or other ASUW office support services or equipment, including staff, for campaign purposes.

G. No candidate or his or her supporters shall intentionally approach EAC officials or Judicial Committee members in an effort to subvert or unethically influence the Election.

H. All forms of campaigning conducted in University classrooms are prohibited unless permission is received from the appropriate instructor. Forms of campaigning which unreasonably interfere with the conduct of University classes are prohibited.

J. Candidates are subject to the regulations of the Physical Plant and Federal Laws. Candidates are responsible for confirming the posting of large-scale signs with the Physical Plant Manager. Costs incurred by the Physical Plant for the removal of Elections materials will not be paid by the ASUW, but rather individual candidates will be billed by the Physical Plant.

SECTION 5: VIOLATIONS, COMPLAINTS, AND HEARINGS

A. Violation of Campaign Rules.

1. Any violation of any campaign rules as prescribed in the Elections Policies and Procedures or the ASUW Bylaws herein shall be considered a campaign violation, and appropriate action shall be taken by the Judicial Committee as set forth in these policies and procedures.
2. It shall be presumed that the candidate, any supporters, proponents of ballot measures, and any other person or group whose activity is alleged to be in violation of Election Rules or Policies or which appears to violate anyone's individual rights during the process of campaigning, know the Election Rules. A plea of ignorance shall not be considered a valid defense to an infraction of any Rule.

B. Complaints.

All reports of violations of campaign rules or other complaints against candidates, supporters, or any others involved in the Elections process, pertaining to qualifications for office, filing for candidacy, or financial disclosure shall be filed with the appropriate staff person in the Student Activities Office.

C. Complaints Against the EAC.

Any student may file a complaint against the EAC or any member of the Committee, alleging some specific acts of misfeasance, malfeasance, or non-feasance by the Committee or Committee member. These charges must be adequately substantiated in writing and filed with the appropriate staff person in the Student Activities Office; otherwise, the Judicial Committee shall have the right to refuse a review of those charges.

D. Hearings.

The Judicial Committee shall hold hearings to address all complaints filed. The time and procedure of these hearings shall be specified in the Elections Policies and Procedures.

E. Penalties.

1. All penalties for violations of campaign rules shall be specified in the Elections Policies and Procedures.
2. All penalties must be approved by the Board of Directors before becoming final. This is the appropriate time for any appeals to the Board with regard to the Judicial Committee's recommended penalties. Any modifications to the penalties recommended by the Judicial Committee shall require a threefourths vote by the Board of Directors to amend.
3. All fines must be paid in full regardless of whether or not a candidate or ballot measure is successful in the elections. No elected candidate to the Board of Directors may assume office until such fines shall have been paid.

SECTION 6: VOTING

A. Ballot Casting.

Candidates' ballot order for each position shall be determined by a public lottery administered by the EAC.

B. Qualifications for Voting.

1. Only ASUW members may vote. Non-ASUW members can become eligible by registering as an ASUW member before or on Election Day.
2. Students voting via an online ballot must log in using their UWNetID.

C. Polls.

1. All voting in ASUW Elections will take place online. The Elections Administration Committee will establish information booths which may or may not include computers for voting:
a. The Elections Administration Committee shall host an online or “virtual” polling location at a web address of their designation.
b. The Elections Administration Committee shall select information booth locations based upon the following criteria:
(1) Accessibility to large numbers of students.
(2) Location relative to other information booths.
c. The online voting system and information booths times and locations shall be well advertised on campus prior to and on the days of election. “Well-advertised” shall mean at least three ads in a section of The Daily other than the classified section, with these ads to be at least quarter-page size and appearing on separate days within one week of the election.
d. All information booths shall be equipped with measuring tape.
e. If there is a technical problem with the online voting system during the elections or during the time when elections are supposed to be occurring, it is within the Board of Directors’ discretion to postpone the election until such a time that either the online voting system is operational, or physical voting may be used.
f. If there is a need for physical polling locations, the EAC shall establish polling places at the same locations of the information booths.
2. The EAC shall be responsible for advertising the location of the polls and the times they shall be open.

D. Voting System.

1. Voting.
a. Voters may rank candidates in the elections of President, Vice President, and the six At-Large Board of Directors positions. Each voter may only rank a candidate once for each position. A voter may rank as many or as few of the candidates as the voter chooses.
b. For each elected position, the first candidate to receive over fifty percent of the vote shall be elected the position.
2. Write-in Votes.
a. The ballot will contain a mechanism for voters to write-in the name of a candidate who is not listed on the ballot. Voters will only be allowed to select a write-in candidate for one ranking for each position.
b. For the purposes of this section, a “registered candidate” will be any candidate that has successfully filed all required documents in a timely manner as set forth in the Elections Policies and Procedures (EPP). Any other candidate shall be referred to as a “write-in candidate.”

E. Tallying Votes.

1. If one candidate has above fifty percent of the first place votes cast, that candidate is declared the winner. If no candidate has above fifty percent of the first place votes, the candidate who received the fewest first place votes will be eliminated. The elimination of the lowest votegetter and reassignment of votes will continue until one candidate has more than fifty percent of the vote.
2. Once a candidate is eliminated, all votes for that candidate are invalid and ballots selecting that candidate shall be reassigned to the next valid candidate listed in the order of preference. If a ballot lists no valid candidate, the ballot shall no longer be valid and will not count toward the total votes required to receive a majority.
3. If multiple candidates are tied for last place in the first round, the candidate with the lowest number of second preference votes shall be eliminated. In the event of a tie in any round other than the first, the candidate with the fewest votes in the immediately previous round will be eliminated. In a case of a tied vote in the final round, the tied candidates shall stand alone in a new Election.
4. A final tally listing the results of each round shall be created and posted in a location set forth in the EPP. Each candidate shall be listed by name on the official tally along with the number of votes received in a given round in which the candidate was eligible.
5. Any candidate or ballot measure proponent who desires a recount of ballots must request so prior to the EAC certification of the results. All such requests must be made in writing and submitted to the EAC Chair.
a. A recount, once requested, shall be conducted at the discretion of the EAC.
b. If a request is rejected, the EAC must provide written justification for their decision. Any such decision may be appealed to the Judicial Committee.
6. In the event that a flaw emerges in the Instant Runoff Voting Software or other technical or security circumstances arise that would compromise the integrity of the election, the SAO advisors responsible for tallying ballots will consult with the EAC. Upon a majority vote of the EAC, the ballots will be tallied based solely upon first place votes and the candidate receiving the most votes will be declared the winner.
a. The Board of Directors will be informed of any flaws or circumstances by the SAO advisors and will discuss the matter at an emergency meeting scheduled within three school days of the elections announcement. Whether or not the EAC has voted to tally the ballots solely upon first place votes, the Board of Director’s sole options will be to accept the results as announced or order a new election.
b. The ordering of a new election must pass by a three-fourths vote of the Board of Directors. Failure to pass by said majority will result in the EAC results standing.
c. Any new election will be conducted according to a plurality system whereby voters choose only one candidate and the candidate receiving the most votes is declared the winner.
7. All write-in candidates shall be subject to the same process as registered candidates.

SECTION 7: ELECTIONS POLICIES AND PROCEDURES

A. The Judicial Committee shall be responsible for adopting Elections Policies and Procedures, and then submitting those Policies and Procedures to the Board of Directors for their review and approval. Approval of the Policies and Procedures shall take two readings of the Board of Directors. In no case shall the Board of Directors receive these Policies and Procedures later than the end of the fifth week of Winter Quarter.

B. The Elections Policies and Procedures shall be subject to Board of Directors approval.

C. The Elections Policies and Procedures shall include, but not be limited to, the following:

1. Candidacy filing requirements;
2. Withdrawal from candidacy requirements;
3. Campaign Rules;
4. Fair Campaign Practices Statement;
5. Listing and classifying violations;
6. Complaint and hearing timeline procedure;
7. Violation penalties;
8. Provisions for write-in votes and absentee ballots; and
9. Guidelines for selection of Poll locations.

D. It shall be the duty of the Judicial Committee Chair to supply the EAC Chair with the last year's Elections Policies and Procedures.

E. Candidates' Packets shall be finalized and made available to the public and to The Daily by second week of Spring Quarter. Candidates' Packets shall include, but not be limited to, the following:

1. Portions of the ASUW Constitution pertinent to elections;
2. Bylaws of the Board of Directors Article XI;
3. Elections Policies and Procedures;
4. Official filing form, to include the Fair Campaign Practices Statement;
5. University of Washington Physical Plant Policy;
6. Poll locations;
7. Platform Statement Information;
8. Elections Calendar;
9. Financial Disclosure Deadline and Information; and
10. Financial Disclosure Forms.

ARTICLE XV- ASUW JUDICIAL COMMITTEE

SECTION 1: PREAMBLE

The Judicial Committee has been created to ensure that the actions of the ASUW subscribe to the goals and guidelines as set forth in its Articles of Incorporation, Constitution, and Bylaws. Creation of this Committee is by no means designed as a check to the BOD; rather it is intended to provide the BOD with a resource for further investigation of complex legal and policy issues. The Judicial Committee must, therefore, recognize that the BOD retains the final decision making power of the ASUW with every issue on which the BOD chooses to take action.

SECTION 2: MEMBERSHIP OF THE JUDICIAL COMMITTEE

The membership of the Judicial Committee is delineated in the ASUW Constitution Article VIII, § 2, A. In cases involving review of elections violations, Judicial Committee members who are BOD members, including the Chair and ASUW President or proxy, shall not be involved in discussion or voting. Committee members excluded from participation may be called upon by the remaining members of the Committee to address complaints filed by and/or against him/her.

A. Voting members of the committee shall include:

1. An at-large member of the Board of Directors shall serve as Chair of the Judicial Committee;
2. ASUW President or proxy;
3. The Secretary of Judgments, who shall be an at-large member of the Judicial Committee;
4. The Secretary of Recommendations, who shall be an at-large member of the Judicial Committee;
5. Two additional at-large members; and
6. One member of the Student Senate.

B. Non-voting members of the Committee shall include:

1. A liaison from Student Legal Services; and
2. A representative of the Student Activities Office.

SECTION 3: DEFINITIONS

A. Recommendations.

A recommendation is a decision made by the Judicial Committee that suggests a particular course of action to the BOD (ASUW Constitution Article VIII, § 2, B, 1, a).

B. Judgments.

A judgment is a decision made by the Judicial Committee that mandates a particular course of action to the BOD (ASUW Constitution Article VIII, § 2, B, 1, b).

C. Requests for Review.

A “Request for Review” is the official form that must be completed in order to request Judicial Committee action. The form, to be designed by the Judicial Committee and approved by the BOD, must include the following information:

1. Submitter’s name;
2. Submitter’s student number (to verify student status.);
3. Appropriate reference number of legislation, if applicable (Board of Directors Bill number, location in the ASUW Constitution or Bylaws where the violation is said to occur, or sections of the Constitution or Bylaws that submitter would like the Judicial Committee to review.);
4. Purpose of legislation or an explanation of the request (A brief summary of the intent of the legislation in question or a description of the question being asked of the Judicial Committee.); and
5. Justification for review (i.e. specific references to where the ASUW has violated its governing laws or policies; an in-depth description of the action, or an explanation of why the submitter believes there is a need for Judicial Review of the matter in question.)

D. To reach quorum requires the presence of at least four voting members of the Judicial Committee.

SECTION 4: DUTIES

A. Duties of the Judicial Committee Chair.

1. Ensuring Committee actions conform with guidelines delineated in the ASUW Constitution and Bylaws.
2. Assigning tasks and liaisonships to Committee members as necessary to successfully fulfill the purpose of the Judicial Committee as delineated in the Constitution.
3. Writing reviews, recommendations, and judgments in accordance with the findings of the Judicial Committee.
4. Presenting recommendations and judgments of the Committee to the BOD, unless this responsibility is specifically delegated by the Chair to an at-large member of the Judicial Committee.
5. Ensuring all members of the Committee are contributing. If the Chair finds any member(s) to be inadequately carrying out their responsibilities, the Chair will report any inadequacies to the Vice President for review.
6. Assign at-large members of the Committee to the Secretary positions by the second meeting of Fall Quarter.
7. To reassign some responsibilities of the Secretaries if the work load is determined to be excessive for one individual.
8. Prepare a review of the performance of two-year appointees at the end of their first year for the incoming Judicial Committee Chair.

B. Secretary of Judgments

One at large member of the Judicial Committee who is not serving as the Secretary of Recommendations shall serve as Secretary of Judgments. The duties of the Secretary include:

1. To provide additional research deemed necessary as delineated in these Bylaws;
2. To serve as Chair of the Judicial Committee when hearing matters relating to ASUW elections; and
3. Perform duties as assigned by the Chair of the Judicial Committee.

C. Secretary of Recommendations.

One at large member of the Judicial Committee who is not serving as the Secretary of Judgments shall serve as Secretary of Recommendations. The duties of the Secretary include:

1. To provide additional research deemed necessary as delineated in these Bylaws;
2. To serve as Vice Chair of the Judicial Committee; and
3. Perform duties as assigned by the Chair of the Judicial Committee.

D. Voting membership of the Judicial Committee.

1.All voting members of the Judicial Committee will perform duties as assigned by the Chair of the Judicial Committee.
2. These duties shall include the assignment of each Judicial Member to an ASUW Committee to serve as a resource for the investigation of specific legal and polcy issues within that committee. Each member shall meet with their assigned committee or sit in on a committee meeting no less than once per month.
3. Every voting member of Judicial Committee must attend one Board of Directors meeting per quarter, unless otherwise excused by the Chair of Judicial.

SECTION 5: FUNCTIONS AND LIMITATIONS

The functions and limitations of the Judicial Committee shall be as delineated in the ASUW Constitution with the following provisions:

A. Relationship to the BOD.

In no way shall the functions and powers of the Judicial Committee replace or supersede those of the Board of Directors as granted in the ASUW Constitution;

B. Constitutional limitations.

The Judicial Committee may undertake no action of its own without that power being explicitly delineated in the ASUW Constitution or specifically granted by the Board of Directors;

C. Right of referral.

The Judicial Committee reserves the right to defer review of an issue pending recommendations from the appropriate University authority for legal or procedural information if the issue involves investigation beyond their means and/or if the consequence of their decision warrants such action;

D. The Judicial Committee must follow University guidelines when referring issues to the University resources; and

E. The Judicial Committee must recognize the authority of University resources upon receiving requested recommendations from that University resource.

SECTION 6: PROCEDURES OF THE COMMITTEE

The Committee shall use Sturgis Standard Guide to Parliamentary Procedure in accordance with BOD Bylaws. Situations allowing the Judicial Committee to review ASUW actions for recommendation and judgment are delineated in the ASUW Constitution.

A. Procedures for submission.

1. The presented information requesting Judicial Committee action must meet the criteria delineated in the ASUW Constitution.
2. Students who are requesting Judicial Review must fill out a "Request for Review."
3. The student(s) must then submit the “Request” to the Chair of the Judicial Committee five days prior to the next scheduled Judicial Committee meeting.
4. Submitted “Requests for Review” that ask for a Judicial Committee judgment must be filed no longer than ten regular class days after the BOD decision in question.
a. The Judicial Committee may extend the deadline a maximum of five regular class days when provided with sufficient justification from submitter.
b. Re-filed “Requests for Review” must be submitted within five regular class days of its return in order to be considered by the Judicial Committee.
5. Submitted “Requests for Review” that are past deadline shall not be considered by the Judicial Committee. In these instances, only new legislation by the BOD can reverse/replace a prior action/decision of the ASUW, BOD, or ASUW Entity.

B. Procedure for review.

1. The Chair will then verify all information on the Request as well as perform any additional research deemed necessary.
2. The Judicial Committee shall, at its next meeting, review the merits of the Request. At this time the committee may vote by simple majority on one of the following actions:
a. Vote to investigate the “Request” further and offer a recommendation/judgment on this or a later date;
b. Refer the “Request” back to the submitter with requests for further information;
c. Reject the "Request for Review" if the issues involved are outside the jurisdiction of the Judicial Committee or are not felt to be grounded in fact; or
d. Refer the issue to the appropriate University resources for legal or procedural information.

C. If the Judicial Committee decides to investigate, they must provide a written summary of their conclusions to the submitter as well as members of the Board of Directors. These conclusions, once presented to the Board at their next meeting, are not debatable. However:

1. The submitter may choose to re-file the “Request” as long as sufficient revisions have been completed that warrant further inquiry by the Judicial Committee; and
2. The Board of Directors may overturn judgments of the Judicial Committee as delineated in the ASUW Constitution.

D. If the Judicial Committee refers the “Request” back to the submitter, the Committee must provide, in writing, the specific information needed to review the “Request.”

E. If the Judicial Committee rejects the “Request”, they must provide a written summary of the reasons for rejection. This rejection, once written, is not debatable; however, the submitter may choose to re-file the “Request” as long as sufficient revisions have been completed such that further inquiry by the Judicial Committee is warranted.

F. If the Judicial Committee refers the “Request” to an “appropriate University resource,” the Committee must provide the submitter, in writing, a summary of the Committee's reasoning for such referral.

G. The Judicial Committee must approve and amend as necessary the final text of the summary during the next meeting after a Committee decision has been made, unless the Committee finds that the matter is of a timely nature and would hinder ASUW operations if delayed, in which case a draft of the review may be approved at the initial meeting. If the Judicial Committee elects to approve a draft version of their review, the Chair must provide the final version at the next meeting.

SECTION 7: ADDITIONAL PROCEDURES FOR REVIEW OF ELECTION ISSUES

Upon receiving complaints from the EAC, candidates, and students at large, the following shall be the rules regarding the hearings and the final presentation of the Judicial Committee’s findings to the BOD.

A. The functions of the Judicial Committee regarding election complaints are as follows:

1. To collect data, investigate charges, and take punitive measures regarding alleged violations of ASUW election rules; and
2. To hear complaints from the EAC, candidates, and students.

B. A public hearing shall be convened five regular school days after the last day of ASUW elections to consider election matters.

1. All decisions shall be made in executive session.
2. BOD members and any President's proxy serving on the Judicial Committee shall not vote or participate in Committee discussion.
3. The Secretary of Judgments shall serve as the Chair of special sessions involving elections.

C. Complainants must fill out an Elections Complaint Form to register allegations of election misconduct.

D. The “Request” will be automatically rejected if filed more than two regular school days after the election.

E. Candidates against whom a complaint has been filed must be notified within three regular school days of the election or the “Request” must be dismissed.

F. A special report of the results shall be sent to the Board of Directors, where it will be dealt with in accordance with BOD Bylaws and the Elections Policies and Procedures.

ARTICLE XVI- STUDENT REGENT SELECTION COMMITTEE

SECTION 1: POWERS

A. The Student Regent Selection Committee shall solicit applications for the position of the Student Regent.

B. The Student Regent Selection Committee shall review applications and conduct interviews in order to select three to five candidates to be sent to the Governor.

SECTION 2: MEMBERSHIP

A. There shall be eleven voting members as follows:

1. Six ASUW representatives;
2. Three GPSS representatives;
3. One ASUW Bothell representative;
4. One ASUW Tacoma representative;

B. The ASUW representatives shall be delineated as follows:

1. ASUW President or proxy from the Board of Directors;
2. One commuter student defined as an individual who is not recognized as belonging to either RHSA or IFC/PanHell, and who shall be appointed through the open selection process, absent a Student Senate-recognized commuter union;
3. One ASUW Student Senate Representative, to be selected by the ASUW Student Senate;
4. One Interfraternity Council/Panhellenic Representative, to be selected jointly by the Interfraternity Council and Panhellenic Association;
5. One Residence Hall Student Association Representative to be selected by the Residence Hall Student Association;
6. One Office of Minority Affairs Student Advisory Board Representative to be selected by the Student Advisory Board.

C. The ASUW President shall serve as chair during all even numbered sessions of the ASUW with the GPSS President as chair for all other years.

ARTICLE XVII- GLOSSARY

SECTION 1: VOTING

Unless otherwise defined or delineated within the text of the ASUW Constitution or Bylaws, the following definitions shall apply to all references to voting contained herein and in the bylaws, rules, policies, and procedures of all subsidiary Entities:

A. "Voting membership" shall be defined as the total number of voting members in good standing, whether present or not.

B. "Members present" shall be defined as the total number of voting members present and in good standing.

C. All other references to voting shall be defined as the total number of voting members present and in good standing.

SECTION 2: TABULATING VOTES

A. When tabulating the votes of members present, abstentions shall not be counted in the total number of votes cast.





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