Elections Policies and Procedures

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Introduction

The Elections Policies Procedures (EPP) is the set of rules that govern the process for ASUW elections which occur every Spring. In the 113th Session of the Board of Directors, the Elections Policies and Procedures Advisory Committee (EPPAC) was implemented to carefully review the EPP during Autumn Quarter each year, in order to recommend potential changes to the EPP's content and changes to the overall elections process. The Board then reviews EPPAC's recommendations, before they are sent to the Judicial Committee which is tasked with crafting language to reflect those changes within the EPP. The Board then reviews the document (including all of the proposed language changes) and takes a vote on final approval of the document during Winter Quarter, in preparation for the coming elections season in the Spring.

The Elections Administration Committee Chair is involved with EPPAC, and the Elections Administration Committee is then guided by the EPP when it comes to filing procedures, forums, endorsements, elections complaints, and other elections procedures.

Past and Present EPPs

Can be found on this page

ASUW Bylaws Regarding the EPP

ARTICLE XV, SECTION 7: ELECTIONS POLICIES AND PROCEDURES

A. The Judicial Committee shall be responsible for adopting Elections Policies and Procedures, and then submitting those Policies and Procedures to the Board of Directors for their review and approval.
B. Elections Policies and Procedures Advisory Committee:
1. Membership:
i. The Director of Policy and Procedures, who shall serve as Chair, voting only when there is a tie;
ii. Two Student Senate representatives;
iii. Four students chosen through the Open Selection Process;
iv. A liaison from the Student Advisory Board or designee;
v. ASUW President or proxy;
vi. The Elections Administration Committee Chair, who shall be a member without vote; and
vii. A representative of the Student Activities Office, who shall be a member without vote.
2. Meetings of the Elections Policies and Procedures Advisory Committee:
i. Meetings shall be held at least twice during Autumn Quarter;
ii. The first meeting of the Elections Policies and Procedures Advisory Committee shall occur by no later than the fifth week of Autumn Quarter; and
iii. At least five of eight voting members must be present to establish a quorum.
3. The Elections Policies and Procedures Advisory Committee shall prepare and submit to the Board of Directors recommendations for revisions to the Elections Policies and Procedures;
4. The recommendation of the Elections Policies and Procedures Advisory Committee shall:
i. Be submitted to the Board of Directors by no later than week eight of Autumn Quarter;
ii. Serve as a guide for the Judicial Committee to draft and revise the language contained within the Elections Policies and Procedures.
iii. Include a list of anticipated impacts of recommended revisions, as well as a pro and con statement for each revision; and
iv. Serve as a recommendation only. Final review and approval is reserved for the Board of Directors.
C. The Elections Policies and Procedures shall be subject to Board of Directors approval.
D. Approval of the Policies and Procedures shall take two readings of the Board of Directors. In no case shall the Board of Directors receive these Policies and Procedures later than the end of the fifth week of Winter Quarter.
E. The Elections Policies and Procedures shall be subject to Board of Directors approval.
F. The Elections Policies and Procedures shall include, but not be limited to, the following:
1. Candidacy filing requirements;
2. Withdrawal from candidacy requirements;
3. Campaign Rules;
4. Fair Campaign Practices Statement;
5. Listing and classifying violations;
6. Complaint and hearing timeline procedures;
7. Violation penalties;
8. Provisions for write-in votes and absentee ballots; and
9. Guidelines for selection of poll locations.
G. It shall be the duty of the Chair of the Judicial Committee to supply the Elections Administration Committee Chair with the previous year’s Elections Policies and Procedures.
H. The Candidates’ Packets shall be finalized and made available to the public and to The Daily by the second week of Spring Quarter. Candidates’ Packets shall include, but not be limited to, the following:
1. Portions of the ASUW Constitution pertinent to elections;
2. Bylaws of the Board of Directors, Article I;
3. Elections Policies and Procedures;
4. Official filing form, to include the Fair Campaign Practices Statement;
5. University of Washington Physical Plant Policy;
6. Poll locations;
7. Platform statement information;
8. Elections calendar;
9. Financial Disclosure deadline and information; and
10. Financial Disclosure Forms.
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