Open Selection Process

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The Open Selection Process is laid out in the [[ASUW Bylaws]] Article VI. Its goal is to ensure that appointments to committees are done in a fair and transparent manner. Prior to 2010, the Open Selection Process was created at the beginning of every school year by the [[Board of Directors]] and the [[Vice President]] conducted all interviews. Now, that process is contained in the Bylaws and interviews for [[ASUW Committees]] are conducted by the Committee Chair and those for [[University Committees]] are still conducted by the Vice President.
 
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=Current Open Selection Process=
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[http://records.asuw.org/Documents/Board%20of%20Directors/0809%20Board%20of%20Directors%20Bills/20080925-BOD_Bill_4.01:__To_Set_the_Open_Selection_Process_for_Volunteer_Appointments_for_the_2008-2009_Academic_Year.pdf 2008 Open Selection Bill]
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=ASUW Bylaws ARTICLE VI- ASUW VOLUNTEER APPOINTMENTS FOR COMMITTEES=
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==SECTION 1: COMMITTEE APPOINTMENTS==
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A. ASUW Student Senate Representatives and Senators not appointed by the Board of Directors shall an exception to the open selection process and shall follow all procedures outlined by the ASUW Student Senate Bylaws and Rules not inconsistent with the ASUW Constitution and Bylaws
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B. ASUW appointees to committees may not automatically remain on a committee after their term expires. Appointees may re-apply and go through an open selection process. Re-appointments must be confirmed by the Board of Directors. No ASUW appointee to an ASUW committee, except those that have open membership, may serve more than two consecutive terms. Appointees to ASUW Student Senate, ASUW committees that have open membership, and University committees may serve additional terms so long as they undergo the necessary process for each term they serve.
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C. No ASUW volunteer may be appointed to more than three (3) at-large appointments to ASUW committees, nor shall any ASUW volunteer be appointed to more than one at-large position of the committees delimitated in article X of the ASUW Constitution, where participation in Governance Committee shall not count towards either stated total. In regards to summer volunteer appointments, the outgoing Vice President shall appoint for these positions during his/her term in office in spring quarter.
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D. Board members shall not have priority in being selected for committees.
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E. Appointees to university committees, faculty councils, and faculty committees shall sign an agreement that they will represent the opinion of the ASUW if expressed. Appointees to ASUW committees shall not be required to represent the opinion of the ASUW.
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F. If there is more than one ASUW seat on a University committee, the outgoing Vice President, in accordance with the open-selection policy, shall be allowed to appoint up to 50% of the At-Large members for those University committees, to serve terms during the following year.
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G. The procedure for open selection shall be established by the Vice President in collaboration with the Personnel Director. The procedure shall include, but not be limited to, the screening of applicants, the number of applicants interviewed for each position, and the basis for selection of applicants. The criteria for the open-selection policy must be formally adopted by the Board of Directors before the end of the second week if Fall Quarter each year.
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H. If there is more than one ASUW seat on an ASUW committee or group, the outgoing Vice President, in accordance with the open-selection policy, shall be allowed to appoint up to 50% of the At-Large members for those committees or groups for the following academic year, with the exception of the Legislative Steering Committee, which the outgoing Vice President shall be allowed to appoint all volunteers for the following academic year.
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I. The Vice President must give a copy of the names and contact information for the following year appointments to the Personnel director to store over the course of the summer to ensure organizational memory.
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J. The outgoing Vice President in accordance with the open-selection policy, shall be allowed to appoint all At-Large members for those University committees with ASUW seats to serve terms during the following year.
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K. No Employee of the Association, other than those mandated by Article X of the ASUW Consitution, be permitted to be appointed as an at-large member to a Delineated committee of the ASUW.
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L. the following are defined as University Committees for purposes of Article X of the ASUW Consitution:
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:i. All faculty councils
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:ii. All advisory committees and boards
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:iii. The Student Technology Fee Committee  
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:iv. The Services and Activities Fee Committee
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:v. University Bookstore Board of Trustees
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:vi. Committee on Academic Conduct
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:vii. All other committees as declared such by vote of BOD
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==SECTION 2: APPOINTMENTS TO AD-HOC OR SPECIAL UNIVERSITY COMMITTEES==
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A. In the case of volunteers for ad-hoc or university committees, defined as those university committees that arise for a special purpose and are not recurring, the ASUW Vice President shall directly make an appointment, subject to approval by the Board of Directors
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B. These appointments shall only be made when adherence to the open selection policy would preclude adequate ASUW representation in important committee deliberations.
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C. These appointments as well as the justification for why the Open Selection Process is being avoided must be presented in regular bill form.
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D. The Board of Directors, after one academic quarter has the option to review the appointee and recommend the Open Selection Process or removal of the appointee.
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[edit]SECTION 3: INTERIM APPOINTMENTS
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A. In cases where all of the provisions of open selection shall result in an unreasonable delay in filling an unexpected vacancy on a committee, the ASUW Vice President shall make an interim appointment, subject to approval by the Board of Directors.
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B. Interim appointments shall be for a period not to exceed four weeks.
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C. Interim appointments shall only be made when adherence to the open selection policy would preclude adequate ASUW representation in important committee deliberations.
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D. Interim appointments must be presented in regular bill form, shall include on the bill the reason for needing an interim appointment and the term of appointment, and may be passed by the Board of Directors after only one reading.
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==SECTION 4: STUDENT SENATE REPRESENTATIVES==
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A. ASUW Student Senate representatives shall be selected by the Student Senate.
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B. One ASUW representative on the Services and Activities Fee Committee shall be an ASUW Student Senate representative.
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C. One ASUW representative on the Student Technology Fee Committee shall be an ASUW Student Senate representative.
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D. One ASUW representative to the GPSS shall be an ASUW Student Senate representative.
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E. The ASUW Student Senate shall have at least one representative on each ASUW standing committee.
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Revision as of 14:45, 16 February 2010

The Open Selection Process is laid out in the ASUW Bylaws Article VI. Its goal is to ensure that appointments to committees are done in a fair and transparent manner. Prior to 2010, the Open Selection Process was created at the beginning of every school year by the Board of Directors and the Vice President conducted all interviews. Now, that process is contained in the Bylaws and interviews for ASUW Committees are conducted by the Committee Chair and those for University Committees are still conducted by the Vice President.

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