Personnel Director

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(Job Description)
(Current and Past Personnel Directors)
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=Current and Past Personnel Directors=
=Current and Past Personnel Directors=
*[[Maxine Sugarman]], ASUW Personnel Director 2013-2014
*[[Amanda Anderson]]. ASUW Personnel Director 2012-2013
*[[Dabney Donigan]], ASUW Personnel Director 2011-2012
*[[Dabney Donigan]], ASUW Personnel Director 2011-2012
*[[Ciara Clemons]], ASUW Personnel Director 2010-2011
*[[Ciara Clemons]], ASUW Personnel Director 2010-2011

Revision as of 12:44, 4 February 2014


Office Hours

Job Description

Oversees the hiring process for all ASUW Employees hired by the Board of Directors. Supervises ASUW employees, chairs the ASUW Personnel Committee, and deals with all personnel matters.

Delineated Duties




The Personnel Director shall:

A. Serve as an ex-officio member of the Board of Directors without vote, and shall be hired by the BOD through the Personnel hiring process. This person shall take office with the incoming BOD but shall be responsible for learning the position over Spring Quarter;

B. Act as Chief Human Resources Officer of the Association;

C. Maintain a personnel policy for the ASUW in accordance with University and ASUW policies;

D. Serve as Chair of the Personnel Committee;

E. Serve as Chair, or appoint members of the Personnel Committee to chair the interviewing subcommittees of the Personnel Committee;

F. Direct the advertising and recruitment of students to fill all vacant ASUW paid positions appointed by the Board of Directors in coordination with the Director of Communications;

G. Coordinate with the Director of Diversity Efforts and Director of Community Relations to recruit diverse applicant pools for all paid positions;

H. Maintain files of all students applying for ASUW Board of Directors appointed paid positions, including names, addresses, and phone numbers;

I. Prepare and submit recommendations for appointment to the Board of Directors from the interviewing subcommittee of the Personnel Committee;

J. Draft letters of agreement with all ASUW paid personnel specifying conditions of employment;

K. Inform all hourly personnel of the University records to be processed with the Student Activities Office;

L. Advise the Board of Directors on procedures and policies covering ASUW paid positions;

M. Determine with the Registrar's Office that all individuals holding ASUW paid positions are undergraduate students with at least six credit hours or graduate students with at least four credit hours to make this inquiry during the third week of each quarter, and to relate the results of this inquiry to the Board of Directors at the regularly scheduled meetings during the fourth week, respectively;

N. Work with the Administrative Assistants to ensure a productive and organized working environment;

O. Complete initiated projects as directed by the President;

P. Initiate projects as necessary;

Q. Ensure that the President is fulfilling job responsibilities, and, if necessary, make recommendations for disciplinary action to the Board of Directors for non-fulfillment of duties;

R. Attend all regularly scheduled Board of Directors meetings and special Board of Directors meetings unless officially excused by the President or the Vice President;

S. Maintain accountability for twenty-five office hours per week, including twenty scheduled office hours during which time the Personnel Director’s activities and/or whereabouts are known to the front office staff; (meetings and appointments may be scheduled during this time). The remaining five hours shall be utilized to complete projects, schedule meetings and appointments, or otherwise facilitate the work of the ASUW. A schedule of these hours shall be submitted to the ASUW President by the first week of each quarter;

T. Meet with the ASUW Vice President at the beginning of each quarter to establish the responsibilities and allocation of their Administrative Assistant for that respective quarter. This shall be submitted for approval to the President no later than the second week of each quarter;

U. Formally recognize the work of employees and volunteers through the Spring Social and employee and volunteer of the month programs and other measures as needed;

V. Ensure that all employees are fulfilling job responsibilities and their office hours, and, if necessary, make recommendations for disciplinary action to the BOD for non-fulfillment of duties;

W. Organize quarterly association wide staff meetings;

X. Review ASUW job descriptions and pay rates as necessary, and, in conjunction with the Personnel Committee, make recommendations regarding such to the ASUW Finance & Budget Committee and Board of Directors.

Current and Past Personnel Directors

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