Student Senate Vice Chair

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User:asuwssvc
asuwssvc@u.washington.edu

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Job Description

The primary concern of the Student Senate Vice Chair is to maintain open communication and harmony between the Board of Directors and the File:Student Senate. It is necessary to keep each body informed of the other’s actions to ensure an understanding of the needs and desires of the general student body. The Vice Chair also acts as parliamentarian to the Student Senate and assumes the responsibilities of the Student Senate Chair in the absence of the Chair.

Session XVI Senate Vice Chair

Michelle Nance

Goals for 2010-2011

ACCOUNTABILITY

  • Work with Oversight Committee to maintain accountability of liaisons.
  • Institutionalize accountability of liaisons by creating a liaison blog on the new Senate website where liaisons can upload regular reports that are relevant to Senate.
  • Collaborate with the Senate Chair and Board of Directors to ensure that legislation is being followed through.
  • Enlist the ASUW Board members’ participation in implementing Senate opinion.


AWARENESS

  • Work closely with First Year Programs, such as through Dawg Daze and Freshman Interest Group classes, to raise awareness of ASUW Senate among incoming freshmen.
  • Engage the entire campus community by ensuring that Greek, Residence Hall Student Association (RHSA), and commuter Senate seats are filled and by outreaching to numerous registered student organizations (RSOs) to encourage them to fill their designated Senate seats.
  • Make recruiting senators a top priority for the entire Senate leadership, not only the Membership Coordinator.
  • Improve Senate’s impact at the University of Washington by outreaching to many groups and encouraging senators to write legislation on issues they care about.


COMMUNICATION

  • Represent Senate to the Board of Directors fairly and accurately.
  • Communicate with the Board of Directors to ensure that student opinion is being heard and recognized.
  • Coordinate speakers for Senate who will improve the communication between Senate and the greater UW community.
  • Ensure that the Senate website is completed as soon as possible and that it provides a good source of information regarding Senate.
  • Keep the Senate website consistently updated by regularly uploading the Senate and Steering minutes and resolutions.


EFFICIENCY

  • Ensure that Senate closely follows the Senate Constitution, Rules, and Bylaws, as well as Alice Sturgis’ parliamentary procedure rules.
  • Strengthen the role of Chairs and Vice Chairs in Senate Committees by being there as a resource and providing direction and help when necessary.
  • Reinforce the role of senators as liaisons back to their constituencies by reminding them to ask their constituencies for their opinions and e-mailing weekly summaries that contain relevant information to be brought up with these constituencies.
  • Help senators draft and write Senate legislation.
  • Strive to ensure that the transition to Gowen Hall for Senate and to Condon Hall for ASUW does not negatively impact participation and interest in Senate.
  • Transition Senate to becoming more technologically advanced by smoothly incorporating the electronic voting system.


INVOLVEMENT

  • Work to improve commitment, such as through regular attendance and discussion in Senate, among the senators.
  • Build confidence in senators to speak up more in Senate through giving parliamentary procedure explanations and tips once a month in Senate, so they do not feel that parliamentary procedure is a barrier to them expressing their opinions.
  • Ensure that Senate is a welcoming, fun, and productive environment.
  • Build personal relationships with senators by striving to get to know each and every senator.
  • Improve the feeling of community in Senate by organizing events outside of Senate.
  • Enhance the new senator orientations by explaining parliamentary procedure and giving senators the opportunity to develop personal relationships with other senators.
  • Show senators that Senate leadership and ASUW appreciate them through the ASUW Volunteer Appreciation Week.
  • Explore new ways to actively thank senators for their dedication.

Delineated Duties

Student Senate Bylaws Article III: Officers

SECTION 3. SENATE VICE-CHAIR

A. Compensation
1. No stipend shall be drawn during the Summer Quarter.
2. During Fall, Winter, and Spring Quarters, the Vice Chair shall draw a stipend totaling $3,273.
B. Duties & Responsibilities
1. The Vice-Chair shall complete the following tasks on a weekly basis:
(i) hold a minimum of five (5) office hours outside of meetings;
(ii) attend all meetings of the Steering Committee;
(iii) attend all meetings of the Senate, and assist as needed in the coordination of Senate meetings;
(iv) fill the seat on the Board that is constitutionally delineated to the Senate; [ASUW Const., Art. VI, ¤1(A)(7)]
(v) introduce all Senate Bills that pass the Senate to the Board at the next regularly scheduled Board meeting;
(vi) notify the Board of all approved Resolutions, Orders, Legislative Directives, Requests for Information, and any other relevant actions taken by the Senate to ensure that the Board remains informed about Senate's activities;
(vii) report to the Senate on actions taken by the Board in regard to Senate Resolutions or Bills; and
(viii) update the Senate Legislative Database to reflect all amendments to and dispositions of legislation by Senate committees, the Steering Committee, or by the Senate; and
(ix) compile and send out a Weekly Events e-mail to the Senate e-mail list.
2. The Vice-Chair shall complete the following tasks at least twice per quarter:
(i) organize Senate public events;
(ii) maintain an in-office calendar of ASUW efforts;
(iii) organize new Senator orientations;
(iv) coordinate with the Secretary to maintain and update the ASUW Standing Opinion Index on the Senate website; and
(v) confirm the configuration and reservation of the Senate meeting room; and
(vi) complete a Senate Officer Review with the Chair.
3. The Vice-Chair shall complete the following tasks on a quarterly basis:
(i) coordinate the attendance of public speakers to the Senate; and
(ii) maintain and review the list of all Select Committees of the Senate, recommending to the Senate the dissolution of Select Committees where applicable.
4. The Vice-Chair shall attend to the following general responsibilities during the entire term:
(i) follow all Senate Bylaws and Rules;
(ii) preside over the Steering Committee and the Senate in the absence of the Chair;
(iii) provide legislative assistance to Senators;
(iv) oversee the work of all Standing committees, providing all necessary assistance and guidance to Standing Committee chairs;
(v) serve as the Senate parliamentarian;
(vi) train the incoming officers following their election; and
(vii) attend ASUW training and orientation.

Current and Past Vice Chairs

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